Chapter 3 Flashcards
What are the 5 project Management Process groups?
- Initiating
- Planning
- Execution
- Controlling & Monitoring
- Closing
What are the 10 Project Management knowledge areas?
- Project Integration Management
- Project Scope Management
- Project Schedule Management
- Project Cost Management
- Project Quality Management
- Project Resource Management
- Project Communication Management
- Project Risk Management
- Project Procurement Management
- Project Stakeholder Management
What is the goal of the 49 processes of project management?
to create a final product, service or result?
What are the main outputs of the Initiating phase of a project?
- Project Charter
2. Stakeholder Register
What are some of the key things you do in the intiation process?
- Authorize the project to get started with a Project Charter
- Assign and set the authority of the Project Manager
- Identify Project Stakeholders
- Determine why the project is needed using a business case
- determine high-level risks that can affect the project schedule and budger
- Identify high level constraints and assumptions
What is the main output of the planning process?
To develop the PM’s plan.
How many processes and knowledge areas does the planning process have?
24 processes over 10 knowledge areas
What are some of the Key things you do in the planning process?
- Create the Project Management Plan
- Create the three baselines: Scope, time and costs
- idenify risks and write an appropriate response
- Collect Requirements from stakeholders
- determine what components need to be obtained from outside sellers
- plan to meet the quality requirements
- Obtain approval of the plan from designated stakeholders
What is Executing about?
Getting the work done!
How many processes are in executing
10
- Direct and Manage project work
- Manage Project knowledge
- Manage quality
- acquire resources
- develop team
- manage team
- manage communications
- implement risk responses
- conduct procurements
- Manage stakeholder engagement
What are some of the things you do in executing?
Satisfy project specifications
Implement change requests
select and acquire team
develop and manage project team
manage and resolve conflicts among stakeholders
conduct quality assurance for overall process improvment
communicate project status
select vendor and award contract
engage stakeholders
implement responses to any identified risks
capture lessons learned
How many processes are in monitoring and controlling
12
- Monitor and Control Project Work
- Perform Integrated Change Control
- Validate Scope
- Control Scope
- Control Schedule
- Control Costs
- Control Quality
- Control Resources
- Monitor Communications
- Monitor Risks
- Control Procurements
- Monitor Stakeholder engagement
How many knowledge areas does monitoring and controlling cover
10
what does the PM do in the monitoring and controlling process group?
Looks at the work being completed and comparing to the plan to see if they match.
when does closing occur?
After the customer has received the deliverables
how many ITTO’s are there?
665
What does EEF stand for
Enterprise Environmental Factors
What are EEF’s
Items that are outside of the control of the project team that influence, constrain, or direct the porject such as government regualtions, infrastructure, risk tolerance, IT software the compant uses.
What are OPA’s?
Organizational Process Assets
What are OPA’s?
Plans, Processes, policies and procedures specific to and used by the performing organization. They are typically divided into processes, procedures, and knowledge and can help to PM manage to project more easily.
what is the single most important document in the entire project?
Project Management Plan
What are some Common PM tools?
Expert Judgement Data Gathering Data Analysis Data Representation Meeting Interpersonal Team Skills Decision Making Project Management Information System (PMIS)
What is Expert Judgement
Is when someone is hired or a SME is used to plan a process or conduct a process.
What are some Data Gathering techniques?
Brainstorming Interviews Focus Groups Checklists Questionairres and Surveys
What is Data analysis?
The process that is used to analyze the data gathered.
What are some Decision Making techniques?
Voting
Multicriteria decision analysis
Autocratic decision making
What are some interpersonal and team skill techniques?
Active Listening
Conflict Management
Facilitation
Meeting Management
What are some meeting best practrices?
- Have an agenda
- meetings should be timed
- make sure the meeting always stays on topic
- Ensure attendees have inputs
5, distribute minutes once meeting is complete
