CHAPTER 2 - Office of the Municipal Clerk Flashcards
Identify “DCA”
DCA is the Department of Community Affairs.
2-13
Identify “LGCCC”
LGCCC is the Legalized Games of Chance Control Commission
2-3
Identify “DLGS”
DLGS is the Division of Local Government Services
2-3
What is the term for a Financial Officer?
The term for a Financial Officer is 4 years.
2-12
What is the term for a Treasurer?
The term for a Treasurer is 3 years.
2-12
What is the term of a Comptroller?
The term of a Comptroller is 3 years.
2-12
What is the term for a Tax Collector?
The term for a Tax Collector is 4 years.
2-12
What is the term for a Tax Assessor?
The term of a Tax Assessor is 4 years.
2-12
What is the term of a Municipal Clerk?
The term of a Municipal Clerk is 3 years.
2-12
What is the term for a Municipal Attorney?
The term of a Municipal Attorney is 1 year.
2-3
What is the term of an Auditor?
The term of an Auditor is 1 year.
2-3
What is the term for Town Engineer?
The term for a Town Engineer is 3 years,
2-3
What are the core duties of the Municipal Clerk? (provide example for each)
- Secretary of the Municipal Corporation.
(custodian of the corporate seal) - Secretary to the Governing Body
(Maintain time limit fir discussion by the general public) - Chief Administrative Officer of All Municipal Elections.
(suggest polling places) - Chief Registrar of Voters.
(maintains list of registered voters) - Administrative Officer.
(serve as information officer for the public and media) - Records Coordinator and Manager.
(records retention) - and any other duties as assigned.
(2-8)
True or False:
Deputy Clerks are covered by laws pertaining to tenure or salary, wages and compensation for Municipal Clerks.
False!
Deputy Clerks are NOT covered by laws pertaining to tenure or salary, wages and compensation for Municipal Clerks.
Salaries of the Municipal Clerk, Tax Assessor, CFO and Tax Collector is determined by ___________
Salaries of the Municipal Clerk, Tax Assessor, CFO and Tax Collector is determined by ORDINANCE.
Municipal Clerk recertification occurs how often?
Municipal Clerk recertification occurs every two years.
Municipal Clerk recertification requires how many contact hours?
Municipal Clerk recertification requires 20 contact hours.
What are the five qualifications for a Municipal Clerk?
The qualifications for a Municipal Clerk are:
age: must be 21 years of age.
citizenship: must be a citizen of the United States.
moral character
education: high school graduate
experience: must have 2 years experience performing the duties relative to a Municipal Clerk or have achieved a minimum of 60 college credits.
May the Governing Body appoint someone holding an RMC as Acting Clerk?
No. The Governing Body may NOT appoint the holder of a RMC as Acting Clerk.
True or False:
A new Municipal Clerk may be appointed to complete the incomplete term of his or her predecessor.
False.
Municipal Clerk must be appointed to new three year terms.
What is the term for an Acting Clerk?
Acting Clerks are appointed to a term of 1 year from the date of the initial vacancy.
Where would you find laws pertaining to the appointment of Municipal Clerk?
Laws pertaining to the appointment of Municipal Clerk can be found in N.J.S.A 40A:9-133.1
What is the fee for RMC recerification and to whom is it payable?
The RMC recertification fee is $50 payable to the state treasurer.
TRUE OR FALSE:
The position of Municipal Clerk is a statutory one.
True
True or False:
When determining tenure, the Governing body may choose to 8nclude time served as Acting Clerk.
False.
True or False:
Being appointed Acting Clerk is the same thing as being appointed as Municipal Clerk.
False
True or False:
In case of a vacancy in the office of the Municipal Clerk, the new Clerk is appointed to complete the unexpired term of the prior clerk.
False.
True or False:
If a RMC vacates the office of Municipal Clerk, within 90 days of the vacancy, the Governing Body can appoint a non-RMC as Acting Clerk for a ome year term.
True
True or False:
With written permission of the Director of DLGS, a Governing Body may reappoint the same person to the position of Acting Clerk for two additional one year ter s.
True
True or False:
If an applicant for RMC does not have at least 2 years of education at a college, it is possible to substitute work experience relative to the duties of the Municipal Clerk for credit, subject to the review and approval of the the Division of LOCAL government Services.
True
Multiple Choice:
With regard to certification as RMC:
A- There is no charge to obtain the actual certificate once the exam is passed.
B- It’s permanent
C- None of the above.
D- Governing body must reimburse the individual for costs incurred.
E- Application fee to take the exam is $100.00
C. The cost is another $50 payable to the State Treasurer
Multiple Choice:
Who conducts the final examination for certification for an RMC?
A- Municipal Clerks Association of New Jersey
B- Rutgers, the State University
C- Government Records Council Certification Unit
D- Rutgers, Center for Government Services
E- Director of the Division of Local Government Services
E- Director of the Division of Local Government Services
Any act of the Governing Body required to be reduced to writing but which may be passed at the same meeting in which it is introduced is called a _____________________.
Resolution.
