Chapter 2: Books of Prime Entry Flashcards
What is meant by day books/ book of prime entry?
Books which in theory are written up every day
What is the sales Day book?
The book of prime entry which lists all the business’s invoices sent to credit customers
What is the Sales Returns Day book?
Book of prime entry which lists all credit notes raised against credit sales.
What is the purchase day book?
Book of prime entry which records purchase invoices from credit suppliers
How is the purchase day book analysed
different types of purchases and expenses
What does the purchase analysis column in the purchase day book contain?
Items bought for primary use (e.g. flour)
What does the expenses analysis column in th purchase day book contain?
Overhead expenditure, such as stationary and utility bills.
Purchases and Expenses are recorded as the…
Net amount
What is the purchase returns day book?
A list of all the credit notes received against purchases which have been made on credit
What is the purpose of books of prime entry?
To categorise like business documents together so that we can see the level of sales and expenditure for a particular period.
What is the purpose of the sales and purchase ledgers?
To record how much is owed from each credit customer and the amount due to each supplier at any point in time.
What are the subsidiary ledgers?
Purchase ledger
Sales Ledger
What is the Sales Ledger?
A record that contains ledger accounts for every credit customer
Where are the customer ledger account found and what do they show?
Sales Ledger
Show the amount owed by an individual customer.
It helps with customer queries over invoices, credit notes and receipts.
What is the purchase ledger?
A record that contains ledger accounts for every credit supplier
Where are the supplier ledger accounts found and why are they useful?
Purchase Ledger
They show the amount owed to individual suppliers.
It helps the business identify how much to pay each supplier and the date the payment should be made.
What is recorded on the left hand side (debit) of the account ledger?
Invoices which increase the amount owed by the customer
What is recorded on the right hand side(credit) of the credit customer’s ledger account?
Credit notes, prompt payment discounts taken and payments received from the customer, all of which decrease the amount owed by the customer.
Where are documents off the same type recorded?
In books of prime entry
Where are sales invoices recorded initially?
In the sales day book
What does the sales day book show?
The net amount , VAT and gross totals from each invoice
Where are Sales Credit Notes recorded?
The Sales Returns day book.
What does the Sales Returns Day Book show?
The Net amount, VAT and gross totals from each credit note and may be analysed.
Where are the purchase invoices recorded?
Initially in the purchase day book
What does the purchase day book show?
the net amount, Vat and Gross totals from each supplier invoice, and the net amount is nearly always analysed to show the different types of purchase and expense
Where are the Purchase Credit notes from Suppliers recorded?
Purchase returned day book
What does the purchase returns day book show?
net amount, VAT and gross totals from each credit note, may be analysed
Where are recipes of money into the business recorded?
Cash book-debit side
Where are payments of money by the business recorded?
Cash book- credit side
What does the sales ledger show?
The amount owed by each individual credit customer
What does the purchase ledger show?
The amount owed to each individual credit supplier
