Chapter 2 Flashcards
What is job analysis?
Systematic study of a job to discover its specifications and skill requirements
List HR functions that rely on job analysis
- Mage-setting
- Recruitment
- Training
- Performance management
- Job-redesign
Define ‘job’
Group of related activities and duties
Define ‘position’
Collection of tasks and responsibilities performed by an individual
How many jobs and positions are there in a department with one supervisor, three animators, and twelve programmers?
16 positions but only 3 jobs
What is the purpose of job analysis in HRM activities?
- Improve employee productivity levels
- Eliminate unnecessary job requirements
- Create job advertisements
- Match job applicants to requirements
- Plan future human resource requirements
- Determine employee onboarding and training needs
- Ensure fair compensation
- Identify performance standards
- Redesign jobs for better performance
- Appraise employee performance
What are the phases of job analysis?
- Phase 1: Preparation for job analysis
- Phase 2: Collection of job analysis information
- Phase 3: Use of job analysis information
What is the first step in the preparation phase of job analysis?
Become familiar with the organization and its jobs
What is the second step in the preparation phase of job analysis?
Determine uses of job analysis information
What is the third step in the preparation phase of job analysis?
Identify jobs to be analyzed
What types of sources can be used for job data collection?
- Human sources
- Nonhuman sources
List the types of data required for job analysis
- Job identification (job title)
- Duties (the job tasks)
- Responsibilities
- Human characteristics
- Working conditions
- Performance standards
What methods can be used for data collection in job analysis?
- Interviews
- Focus groups
- Questionnaires
- Employee logs
- Observation
- Combinations
What are the typical outputs of job analysis information?
- Job descriptions
- Job specifications
- Job standards
- Competency models
What are the key parts of a typical job description?
- Job identity
- Job summary
- Duties and responsibilities
- Working conditions
- Approvals
What does job identity include?
- Job title
- Job location
- Job code
- National occupational classification (NOC)
- Skill level and skill type
- Industry and occupational mobility
What does a job summary typically indicate?
- What the job is
- How the job is done
- What the job requires
What are working conditions in a job description?
- Physical environment
- Hours of work
- Safety and health hazards
- Travel requirements
Define job specifications.
A written statement that explains the human knowledge, skills, abilities, and other characteristics (KSAOs) needed to do a job
What do job performance standards represent?
The performance level expected from an employee
What is a competency in the context of job analysis?
Knowledge, skills, ability, or behaviour associated with success on the job
What is a competency model?
Describes a group of competencies required in a particular job
What are the organizational considerations in job design?
- Efficiency
- Workflow
What does ergonomic consideration focus on?
The physical relationship between the worker and the work
List the employee considerations in job design.
- Autonomy
- Variety
- Task identity
- Feedback
- Task significance
What are some methods to increase quality of work life?
- Job rotation
- Job enlargement
- Job enrichment
- Employee involvement and work teams
What environmental considerations should be taken into account during job analysis?
- Work availability
- Social expectation
- Work practices
True or False: Job analysis will continue to be relevant in a ‘Jobless’ world.
True
Fill in the blank: Job analysis focuses on new _______ required.
[competencies]
