CHAPTER 1: Organization of Recorded Information Flashcards
Aboutness
Subject matter of a resource. The subject of a work contained in a resource, which is translated into controlled subject languages(ex. classification schemes, subject heading lists); includes topical aspects and also genre and form. See also- Conceptual Analysis.
Abstract
A condensed narrative description (ex. summary or synopsis) of a resource that may serve as a surrogate for the resource in a retrieval system; typically created fro journal articles, conference papers, individual chapters, and the like; usually created by an indexer at the time of the database indexing or may be written by the author of the resource.
Abstracting
The process of creating an abstract. See also - Indexing.
Access Point
Any word or phrase used to obtain information from a retrieval tool or other organized system; in cataloging and indexing, access points are specific names, titles, and subjects chosen by the cataloger or indexer, when creating metadata, to allow for the retrieval of the resource description.
Accession Record
In archives and museums, a record that contains basic information about the acquisition of a collection or object. It may include an identification number, information about the donor, any associations, provenance, any information needed for insurance purposes, and so forth.
Acquistions
The library technical services unit that, among other things, is responsible for managing orders and budgets for the collection.
Approval Plan
A method in which a library contracts with one or more vendors to receive new resources according to pre-selected profiles outlining the collections needs.
Authority Control
The result of the process of maintaining consistency in the verbal form used to represent an access point and the further process of showing the relationships among names, works, and subjects — all for the purpose of collocation; also, the result of the process of doing authority work with or without the necessity of choosing one form of name or title or one subject term to be the authorized selection.
Back-of-the-book Indexing
An alphabetical list of entries for the major subjects, authors, and works referred to in an information resource. Each entry is accompanied by references or pointers (ex. Page numbers) to the locations in the resource that contain information about that entry. On the web, similar indexes may be referred to as A-Z indexes, with direct links to the web pages that contain information about the entries.
Bibliographic Control
See Information Organization
Bibliographic Record
Catalog data in card, microform, machine-readable, or other form carrying full cataloging information for a resource.
Call Number
A notation on a resource that matches the same notation in the metadata description and is used to identify and locate the item; it often consists of a classification notation and a cutter number, and it may also include a work mark and/ or a date; it is the number used to “call” for an item in a closed stack library — thus the source of the name “call number”.
Cataloging
The creation of metadata for information resources by describing a resource, choosing appropriate access points, conducting subject analysis, assigning subject headings and classification numbers, and maintaining the system through which the cataloging data is made available.
Collocate
See Collocation
Collocation
The bringing together of metadata descriptions or information resources that are related in some way (ex. Same author, same work, same subject, etc.)
Conceptual Analyisis
An examination of the intellectual or creative contents of an information resource to understand what the item is about and what the item is (i.e., its form or genre).
Container List
See Finding Aid
Content Standard
A set of rules of instructions to guide catalogues, indexers, and the like, in the creation of formatting of data for a bibliographic or index record, an authority record, a metadata statement, or some other form of resource description.
Cooperative Cataloging
The working together of independent institutions to create cataloging that can be shared with others.
Copy Cataloging
Adapting the original cataloging created by one library for use in another institution’s catalog.
Creator
An agent that is responsible for the intellectual or artistic content of a work; includes authors, writers, enacting jurisdictions, composers, photographers, artists and the like.
Cutter Number
A designation that has the purpose of alphabetizing all works that have exactly the same classification notation; named for Charles Ammi Cutter, who devised such a scheme (but used with a small ‘c’ when referring to another such table that is not Cutter’s own).
Data
Unprocessed information, which may be in the form of numbers (binary data, numerical data sets), text (facts, information without context), images, etc.
Descriptive Cataloging
That phase of the cataloging process that is concerned with the identification and description of a resource, the recording of this information in a bibliographic record, and the selection and formation of access points — with the exception of subject access points.
Digital Collection
A collection of information resources in digital form that are selected, brought together, organized preserved, and to which access is provided over digital networks for a particular community of users. May be referred to as a digital library, institutional repository, or digital archives.
Explicit Knowledge
Knowledge that is recorded, codified, or communicated in an overt form. See Tacit Knowledge).
Explore
A user task in IFLA LRM; to discover and to gain greater understanding of resources and entities.
Facet
A component (piece, side, or aspect) of a subject.
Find
A user task in FRBR and IFLA LRM; to search for entities that match specific criteria.
Finding Aid
An inventory-like description of an archival collection; it describes the whole collection as well as groupings within the collection.
Gifts and Exchanges
Gifts are resources that are donated to an institution. Exchanges are when institutions swap duplicate or unwanted items according to a mutually beneficial trade agreement with other institutions.
Granularity
In metadata description, the level and depth at which information resources are described; in database design, a measure of the size of a number of segments into which memory is divided.
Identify
A user task in FRBR and IFLA LRM; to confirm that an entity corresponds to the one sought; to recognize a specific resources, agent, and so on.
Index
A bibliographic tool that provides access to the analyzed contents of resources (ex. Articles in a journal, short stories in a collection, papers in a conference proceeding). A back-of-the-book index provides access to the analyzed contents of one work.
Indexing
The process of creating metadata, especially the access points, for information resources, often for smaller units of information (ex., articles, papers).
Information
The communication or reception of knowledge; organized data. See also, data or knowledge.
Information Architecture
A methodology for planning, designing, building, organizing, and maintaining an information system (usually associated with systems on the web).
Information Fragmentation
The situation that exists when information is scattered or spread across multiple devices or is found in different formats, such as when people have some documents or information kept on a smartphone, but other information is found on a desktop computer, a laptop, a tablet, and in locations.
Information Organization
The process of describing resources and then providing name, title, and subject access to the descriptions, resulting in resource descriptions that serve as surrogates for the actual items of recorded information and in resources that are logically arranged.
Information Overload
When a person receives more information than can be processed or handled.
Information Resource
See Resource.
Integrated Library System
See Integrated Library Management System or ILS
Interlibrary Loan
See ILL
Inventory
A tool whose purpose is to provide a record of what is owned.
Knowledge
What exists in the mind (rather than in any stored form) of an individual who has studied a subject, understands it, and perhaps has added to it through research or other means; a combination of information, context, and experience.
Knowledge Management
The attempt to capture, evaluate, store, and reuse what the employees of an organization know.
Knowledge Organization System
(KOS) A generic term for all types of schemes for organizing information, including classification schemes, categories, authority files, subject heading lists, thesauri, and ontologies.
