CHAPTER 1: Organization of Recorded Information Flashcards
Aboutness
Subject matter of a resource. The subject of a work contained in a resource, which is translated into controlled subject languages(ex. classification schemes, subject heading lists); includes topical aspects and also genre and form. See also- Conceptual Analysis.
Abstract
A condensed narrative description (ex. summary or synopsis) of a resource that may serve as a surrogate for the resource in a retrieval system; typically created fro journal articles, conference papers, individual chapters, and the like; usually created by an indexer at the time of the database indexing or may be written by the author of the resource.
Abstracting
The process of creating an abstract. See also - Indexing.
Access Point
Any word or phrase used to obtain information from a retrieval tool or other organized system; in cataloging and indexing, access points are specific names, titles, and subjects chosen by the cataloger or indexer, when creating metadata, to allow for the retrieval of the resource description.
Accession Record
In archives and museums, a record that contains basic information about the acquisition of a collection or object. It may include an identification number, information about the donor, any associations, provenance, any information needed for insurance purposes, and so forth.
Acquistions
The library technical services unit that, among other things, is responsible for managing orders and budgets for the collection.
Approval Plan
A method in which a library contracts with one or more vendors to receive new resources according to pre-selected profiles outlining the collections needs.
Authority Control
The result of the process of maintaining consistency in the verbal form used to represent an access point and the further process of showing the relationships among names, works, and subjects — all for the purpose of collocation; also, the result of the process of doing authority work with or without the necessity of choosing one form of name or title or one subject term to be the authorized selection.
Back-of-the-book Indexing
An alphabetical list of entries for the major subjects, authors, and works referred to in an information resource. Each entry is accompanied by references or pointers (ex. Page numbers) to the locations in the resource that contain information about that entry. On the web, similar indexes may be referred to as A-Z indexes, with direct links to the web pages that contain information about the entries.
Bibliographic Control
See Information Organization
Bibliographic Record
Catalog data in card, microform, machine-readable, or other form carrying full cataloging information for a resource.
Call Number
A notation on a resource that matches the same notation in the metadata description and is used to identify and locate the item; it often consists of a classification notation and a cutter number, and it may also include a work mark and/ or a date; it is the number used to “call” for an item in a closed stack library — thus the source of the name “call number”.
Cataloging
The creation of metadata for information resources by describing a resource, choosing appropriate access points, conducting subject analysis, assigning subject headings and classification numbers, and maintaining the system through which the cataloging data is made available.
Collocate
See Collocation
Collocation
The bringing together of metadata descriptions or information resources that are related in some way (ex. Same author, same work, same subject, etc.)
Conceptual Analyisis
An examination of the intellectual or creative contents of an information resource to understand what the item is about and what the item is (i.e., its form or genre).
Container List
See Finding Aid
Content Standard
A set of rules of instructions to guide catalogues, indexers, and the like, in the creation of formatting of data for a bibliographic or index record, an authority record, a metadata statement, or some other form of resource description.
Cooperative Cataloging
The working together of independent institutions to create cataloging that can be shared with others.
Copy Cataloging
Adapting the original cataloging created by one library for use in another institution’s catalog.
Creator
An agent that is responsible for the intellectual or artistic content of a work; includes authors, writers, enacting jurisdictions, composers, photographers, artists and the like.
Cutter Number
A designation that has the purpose of alphabetizing all works that have exactly the same classification notation; named for Charles Ammi Cutter, who devised such a scheme (but used with a small ‘c’ when referring to another such table that is not Cutter’s own).
Data
Unprocessed information, which may be in the form of numbers (binary data, numerical data sets), text (facts, information without context), images, etc.
Descriptive Cataloging
That phase of the cataloging process that is concerned with the identification and description of a resource, the recording of this information in a bibliographic record, and the selection and formation of access points — with the exception of subject access points.
