Ch3 - The Role of the Project Manager Flashcards
Name three key responsibilities of a project manager.
Planning, executing, and closing the project.
What is stakeholder management in project management?
The process of managing the expectations and engagement of those involved in or affected by the project.
What is a project manager’s role in risk management?
Identifying, assessing, and mitigating project risks.
What does a project manager do during the initiation phase?
Defines the project scope, objectives, and stakeholders.
Define the term “scope management.
Ensuring that the project includes all the work required, and only the work required, to complete the project successfully.
How does a project manager ensure quality in a project?
By developing and implementing quality management plans and ensuring adherence to standards.
What is the importance of communication in project management
Effective communication ensures that project information is distributed appropriately to stakeholders.
What is the project manager’s role in team management?
Building, leading, and motivating the project team.
What are the key deliverables of a project manager during the planning phase?
Project management plan, risk management plan, schedule, and budget.
Describe the project manager’s responsibility in resource management.
Ensuring the project has the necessary resources and managing them efficiently.
What is the role of a project manager in conflict resolution?
o mediate and resolve conflicts within the team to keep the project on track.
How does a project manager manage time in a project?
By creating a project schedule, monitoring progress, and making adjustments as necessary.
What is earned value management (EVM)
technique used to measure project performance and progress.
What is the significance of stakeholder engagement in project management?
Engaging stakeholders helps to secure their support and ensures their needs are met.
How does a project manager use EVM?
To assess project health by comparing planned work with completed work and expenditures.
What is the importance of a project charter?
It formally authorizes the project and gives the project manager the authority to use resources.
What does a project manager do during the execution phase?
Manages and leads the project team, communicates with stakeholders, and ensures project deliverables are met.
What is change management in the context of project management?
The process of managing changes to the project scope, schedule, and costs.
What are the primary skills a project manager should have?
Leadership, communication, problem-solving, and time management.
How does a project manager handle changes in a project?
By evaluating the impact, getting approval, and updating the project plan accordingly.
What is the significance of closing a project?
Ensures that all project work is completed, deliverables are accepted, and resources are released.
How does a project manager ensure successful project closure?
By completing all project deliverables, obtaining formal acceptance, and conducting post-project evaluations.
What is the difference between a project and an operation?
A project is temporary with a specific goal, while an operation is ongoing and repetitive.
Define “scope creep.”
Uncontrolled changes or continuous growth in a project’s scope.
ow can a project manager prevent scope creep?
By clearly defining scope and implementing a formal change control process.
What is the purpose of a WBS?
To organize and define the total scope of the project.
What is a work breakdown structure (WBS)?
A hierarchical decomposition of the total scope of work to accomplish project objectives.
How does a project manager handle project integration?
By ensuring that various elements of the project are properly coordinated.
What is project governance?
The framework within which project decisions are made.
hat is a responsibility assignment matrix (RAM)?
A tool used to assign project responsibilities to team members.
What is the role of a project manager in procurement management?
Managing the acquisition of goods and services from external suppliers.
Why is project documentation important?
t provides a record of project decisions, actions, and performance.
What are the project manager’s responsibilities in stakeholder communication?
Ensuring stakeholders are informed, engaged, and satisfied with project progress.
How does a project manager ensure project alignment with organizational goals?
By aligning project objectives with the strategic goals of the organization.
What is the significance of ethical behavior in project management?
Maintaining trust, integrity, and professional standards within the project.
What is project monitoring and controlling?
he process of tracking, reviewing, and regulating project performance and progress.
How does a project manager conduct a risk analysis?
By identifying potential risks, assessing their impact, and determining response strategies.
What is a project baseline?
The original plan plus approved changes, used for measuring project performance.
What is the importance of lessons learned in project management?
hey help improve future projects by documenting what worked well and what didn’t.
