Ch3 - The Role of the Project Manager

Question 1

Name three key responsibilities of a project manager.

Answer 1

Planning, executing, and closing the project.

Question 2

What is stakeholder management in project management?

Answer 2

The process of managing the expectations and engagement of those involved in or affected by the project.

Question 3

What is a project manager’s role in risk management?

Answer 3

Identifying, assessing, and mitigating project risks.

Question 4

What does a project manager do during the initiation phase?

Answer 4

Defines the project scope, objectives, and stakeholders.

Question 5

Define the term “scope management.

Answer 5

Ensuring that the project includes all the work required, and only the work required, to complete the project successfully.

Question 6

How does a project manager ensure quality in a project?

Answer 6

By developing and implementing quality management plans and ensuring adherence to standards.

Question 7

What is the importance of communication in project management

Answer 7

Effective communication ensures that project information is distributed appropriately to stakeholders.

Question 8

What is the project manager’s role in team management?

Answer 8

Building, leading, and motivating the project team.

Question 9

What are the key deliverables of a project manager during the planning phase?

Answer 9

Project management plan, risk management plan, schedule, and budget.

Question 10

Describe the project manager’s responsibility in resource management.

Answer 10

Ensuring the project has the necessary resources and managing them efficiently.

Question 11

What is the role of a project manager in conflict resolution?

Answer 11

o mediate and resolve conflicts within the team to keep the project on track.

Question 12

How does a project manager manage time in a project?

Answer 12

By creating a project schedule, monitoring progress, and making adjustments as necessary.

Question 12

What is earned value management (EVM)

Answer 12

technique used to measure project performance and progress.

Question 13

What is the significance of stakeholder engagement in project management?

Answer 13

Engaging stakeholders helps to secure their support and ensures their needs are met.

Question 14

How does a project manager use EVM?

Answer 14

To assess project health by comparing planned work with completed work and expenditures.

Question 15

What is the importance of a project charter?

Answer 15

It formally authorizes the project and gives the project manager the authority to use resources.

Question 16

What does a project manager do during the execution phase?

Answer 16

Manages and leads the project team, communicates with stakeholders, and ensures project deliverables are met.

Question 16

What is change management in the context of project management?

Answer 16

The process of managing changes to the project scope, schedule, and costs.

Question 17

What are the primary skills a project manager should have?

Answer 17

Leadership, communication, problem-solving, and time management.

Question 17

How does a project manager handle changes in a project?

Answer 17

By evaluating the impact, getting approval, and updating the project plan accordingly.

Question 18

What is the significance of closing a project?

Answer 18

Ensures that all project work is completed, deliverables are accepted, and resources are released.

Question 19

How does a project manager ensure successful project closure?

Answer 19

By completing all project deliverables, obtaining formal acceptance, and conducting post-project evaluations.

Question 20

What is the difference between a project and an operation?

Answer 20

A project is temporary with a specific goal, while an operation is ongoing and repetitive.

Question 21

Define “scope creep.”

Answer 21

Uncontrolled changes or continuous growth in a project’s scope.

Question 22

ow can a project manager prevent scope creep?

Answer 22

By clearly defining scope and implementing a formal change control process.

Question 22

What is the purpose of a WBS?

Answer 22

To organize and define the total scope of the project.

Question 23

What is a work breakdown structure (WBS)?

Answer 23

A hierarchical decomposition of the total scope of work to accomplish project objectives.

Question 24

How does a project manager handle project integration?

Answer 24

By ensuring that various elements of the project are properly coordinated.

Question 25

What is project governance?

Answer 25

The framework within which project decisions are made.

Question 26

hat is a responsibility assignment matrix (RAM)?

Answer 26

A tool used to assign project responsibilities to team members.

Question 27

What is the role of a project manager in procurement management?

Answer 27

Managing the acquisition of goods and services from external suppliers.

Question 28

Why is project documentation important?

Answer 28

t provides a record of project decisions, actions, and performance.

Question 29

What are the project manager’s responsibilities in stakeholder communication?

Answer 29

Ensuring stakeholders are informed, engaged, and satisfied with project progress.

Question 30

How does a project manager ensure project alignment with organizational goals?

Answer 30

By aligning project objectives with the strategic goals of the organization.

Question 30

What is the significance of ethical behavior in project management?

Answer 30

Maintaining trust, integrity, and professional standards within the project.

Question 31

What is project monitoring and controlling?

Answer 31

he process of tracking, reviewing, and regulating project performance and progress.

Question 32

How does a project manager conduct a risk analysis?

Answer 32

By identifying potential risks, assessing their impact, and determining response strategies.

Question 33

What is a project baseline?

Answer 33

The original plan plus approved changes, used for measuring project performance.

Question 34

What is the importance of lessons learned in project management?

Answer 34

hey help improve future projects by documenting what worked well and what didn’t.