Ch1 - Project Management Flashcards
Name the 5 stages in the System Development Cycle
- Understanding the problem
- Planning
- Designing Solutions
- Implementing
- Testing, Evaluating and Maintaining
What is a project plan?
A summary that clarifies what needs to be done, by who, how and when.
Wat is a project goal?
Something which will happen if the project is successful.
What is a deliverable?
A tangible item expected from a task. It could be a diagram, report, program, training manual etc.
What is Information Management Software?
Helps individuals on a project manage information and schedule tasks.
What is Project Management Software?
Similar to Information management software it is a tool to efficiently plan, manage and communicate information about a large project.
Define a Gantt Chart
A horizontal bar chart with each bar representing a task and the time frames along the X axis.
What are the 5 strategies for effective communication?
- Active listening
- Conflict resolution
- Negotiation skills
- Interview techniques
- Team building
Define active listening
Involves restating, reflecting and summarising the speakers major ideas and feelings
Define conflict resolution
Techniques for solving arguments and disputes. Look at the conflict as a problem to be solved.
Define Negotiation skills
Involves listening to different views and compromising to reach a solution.
Define Interview techniques
Strategies to ensure interviews get the best information out of the interviewee.
Define team building
Getting a group of people to work effectively together. Team members should have roles and responsibilities.
Who is a systems analyst?
Analyse the situation to decide how best to solve the problem.
Who is a programmer?
Create programs, based upon specifications created by the systems analyst, to solve a problem.
Who is a project leader?
Coordinates the work of people to ensure work is done effectively and efficiently. They schedule tasks, check work and resolve conflicts.
What is another name for a project leader?
Project Manager
What is a ‘Preliminary investigation’?
Determines whether a quick fix of the existing system will solve the problem or if a new system is necessary. The fundamental operations of and problems with the existing system are understood.
What is a ‘Requirements report’?
A statement about the need for a new system. It outlines the aims and objects of the new system and how it will help the organisation.
What are the three things which a Preliminary investigation determines?
- How it works
- What it does
- Who uses it
What are the four means of identifying problems with existing systems?
- Interviewing
- Surveying
- Observing
- Measuring
What is the difference between an aim and an objective in a requirements report?
An aim is the ‘what’ and is less tangible. An objective is the ‘how’ and is more tangible.
What are the three things that a requirements report states?
- Aims
- Objectives
- How it will help the organisation
What are three diagrams which help in analysing an existing system?
- Diagrammatic representation of the system
- Context diagram
- Data flow diagram
Name two contrasting design methodologies for systems.
Machine centered systems
Human centered systems