Ch. 7 Flashcards
What three tasks comprise the “define scope” process?
- First, the team needs to determine both what they will deliver to the project stakeholders (Product Scope)
- Second, the team should decide what work needs to be accomplished to create the deliverables (Project Scope)
- Third, the team needs to determine what will limit or influence the project work
For a construction project, the house is the _________, and how-to instruc-
tion sheets are ______________.
Final deliverable
Interim (or intermediate) deliverables
Why is scope definition important?
Scope definition is an important part of project planning because all other planning is based on the project scope. Scope definition also is vital in preventing scope creep
What are two common causes of scope creep?
- If the scope is not clearly defined and agreed upon, it is easy to add additional work (scope creep) to the project with or without realizing that more time and resources (additional cost) will be required.
- The customer asks for additional features which are agreed to without understanding the implications. Sometimes when a project is going as planned, a customer is so excited that he or she asks an innocent-sounding question: “Can the project output also do … ?” The person performing the project work is often flattered and agrees without understanding the implications of making this change.
What does the acronym WBS stand for?
Work Breakdown Structure
What are the advantages of using a WBS?
A properly developed WBS…
- encourages a systematic planning process,
- reduces the possibility of omission of key project elements,
- and simplifies the project by dividing it into manageable units
List three ways of organizing a WBS.
- The indented outline format method
- The hierarchical or “org chart” method
- The free format method
The lowest level of the WBS is known as a(n) ______.
work package
What is a WBS dictionary used for?
Because the names are typically short, there is still the potential to get confused by exactly what is included in a work package or WBS component. Therefore, a WBS dictionary further defines WBS components. A WBS dictionary is a document that provides detailed information about each work package by providing details about the associated deliverable, activity, scheduling information, predecessor, successor, the person responsible for it, resources required, and associated risks.
What is rolling wave planning?
Rolling wave planning is a planning technique of identifying and defining the work to be completely accomplished in the near term and planning the future work at a higher level
What is uncontrolled change known as?
Scope creep
Why do project teams use change control systems?
Most projects are planned and conducted in an environment of uncertainty. Projects are planned with assumptions based on the best information available to the project team, but many things can change during the course of a project. Therefore, project teams deal with change by establishing and using a change control system that entails processes to receive and review change proposals and accept or reject them after evaluating their impact on project scope, cost, and schedule. If change is not controlled, scope creep occurs, and a project can run into serious problems.
List the major sections that should be included in a change request form, and tell why each is important.
Change request forms typically include several sections.
1. The top section lists basic information to track the change request to the project and to the person who submitted it.
2. The second section contains two simple statements describing the change and why the change is needed.
3. The third section details the impact expected from the potential change.
4. Finally, there should be a space for the change to be approved
What is a project baseline?
A baseline is the approved project plan mainly consisting of scope, schedule, and cost.
