CH 1 Directive Managment Standards and Practicies Flashcards
The original version of the draft directive
Required
Each draft version sent out for clearance
Recommended
The document containing the signatures of concurring officials or a list of
reviewers (such as a coordination page), or both
Required
The final signed original
Required
Any other records that document the directive from its inception to its publication
(correspondences, e-mails, briefs, etc.)
Recommended
Any change transmittals
Required
Any extension requests
Required
Upon cancellation, a copy of the canceled directive and other documentation
pertinent to the cancellation, such as a cancellation action memorandum
Required
) It is ______ recommended that case files are also maintained via an electronic
information system if the system provides for search, retrieval and hard copy generation
Highly
Which SECNAV Manual gives guidance to retain and dispose of directive case files?
M-5210.1
File instructions according to:
(a) Standard subject identification code (SSIC) number.
(b) Consecutive point number
Due to their brief duration, how are notices filed?
Separate from instructions by SSIC and cancellation date
According to what DoD Manual and SECNAV Manual are classified directives safeguarded?
M-5200.01 Volume 3 and SECNAV Manual 5510.36
A numerical listing of instructions in effect as of a given date are listed by
(1) Issuing authority.
(2) SSIC number, consecutive point number, and any applicable alphabetical suffix.
(3) Subject.
(4) Date signed.
________ cannot be canceled by issuing authorities subordinate to the signature authority of the directive
Directives
What do you refer to when cancelling a directive because it is superseded by a revision?
The cancellation paragraph
What are the 3 methods to cancel a directive NOT superseded by a revision?
(1) Action memorandum
(2) A 5215 notice
(3) Consolidation list on the commands official directives repository website
What are the 6 items included on a consolidated list for each canceled directives?
(1) Directive number, e.g., OPNAVINST 5215.17A.
(2) Date of issue and originator’s and sponsor’s codes, or other identifying data, if a notice.
(3) Subject.
(4) Form numbers, form titles, and dates of canceled forms
(5) Reason for cancellation
(6) Coordination page for processing the cancellation
