CDP Flashcards by Adrienne Marie Catapang

shall refer to the act of bringing imported goods directly or through Transit into a Free Zone

Admission

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shall refer to the permission given by the authorized customs personnel at the office of destination to load the Goods for Outright Exportation

Authority to load

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shall refer to a facility authorized to accept and store containers containing consolidated shipments, for temporary storage, examination, stripping, stuffing, unstuffing, and other related activities as may be allowed under customs laws, rules and regulations. A CFS may be established either within the seaport or off-dock, as may be allowed under customs laws, rules, and regulations.

Container Freight Station

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shall refer to a facility authorized by the Bureau to accept and store container vans, laden or empty, intended for international shipping for storage within the period allowed under customs laws, rules and regulations. A CY may be established either within the customs zone or off dock, as may be allowed under customs laws, rules, and regulations.

Container Yard

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shall refer to the transportation of cargo in containers (that can be interchanged between ships, trucks and trains) with standardized handling equipment.

Containerized Cargo

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shall refer to a warehouse facility licensed by the Bureau to import, receive, and store, without payment of duties and taxes and under bond, goods, raw materials, accessories and packing materials either for manufacture into finished products for export or storage for the account of authorized end users or clients.

CBW

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shall refer to facilities for temporary storage of goods established and authorized by the Bureau pursuant to Title VIII, Chapter 2 of the CMTA. These include container yards, container freight stations, seaport temporary storage warehouses, airport temporary storage warehouses and other premises, for customs purposes.

CFW

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shall refer to areas in the Philippines where customs and other tariff laws are enforced.

Customs Territory

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shall refer to the customs procedure under which Goods are transported under customs control from one customs office to another.

Customs Transit

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shall refer to a GPS-enabled sealing device or lock that is capable of physically securing a cargo and providing real-time location information.

Electronic Customs Seal

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shall refer to the act, documentation and process of bringing imported Goods into the Customs Territory, including Goods coming from Free Zones.

Entry

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shall refer to a Bureau-accredited private entity that provides the necessary hardware and software, including the GPS-enabled sealing device, to effectively seal, monitor and track cargoes.

E-TRACC System Service Provider

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shall refer to a secure and interactive web-based system that allows the Bureau to track, monitor, and audit the location and condition of cargoes, as well as obtain real-time alarms on, among others, diversion and tampering, of cargoes.

E-TRACC System Software Platform

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shall refer to the act, documentation, and process of bringing Goods out of Philippine territory

Exportation

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shall refer to special economic zones registered with the Philippine Economic Zone Authority (PEZA) under Republic Act No. 7916, as amended, duly chartered or legislated special economic zones and freeports such as Clark Freeport Zone; Poro Point Freeport Zone; John Hay Special Economic Zone and Subic Bay Freeport Zone under Republic Act No. 7227, as amended by Republic Act No. 9400; the Aurora Special Economic Zone under Republic Act No. 9490, as amended; the Cagayan Special Economic Zone and Freeport under Republic Act No. 7922; the Zamboanga City Special Economic Zone under Republic Act No. 7903; the Freeport Area of Bataan under Republic Act No. 9728; and such other freeports as established or as may be created by law

Free Zones

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shall refer to a system of satellites, computers, and receivers that can calculate the location of a certain object on a digital map.

Global Positioning System

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shall refer to articles, wares, merchandise and any other items which are subject of Importation or Exportation.

Goods

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shall refer to a statement made in the manner prescribed by the Bureau and other appropriate agencies, by which the persons concerned indicate the procedure to be observed in the application for the Entry or Admission of imported Goods and the particulars of which the customs administration shall require.

Good Declaration

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shall refer to the act of bringing Goods from a foreign territory into Philippine territory, whether for consumption, warehousing or Admission as defined in this CMO

Importation

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shall refer to a written agreement that protects organization/stakeholder information and informs signatories of their responsibility to protect, use and disclose information in a responsible and authorized manner. This agreement addresses the requirement to protect confidential and/or personal information using legally enforceable terms.

Non- Disclosure Agreement

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shall refer to port of unloading, which is a place where a vessel or aircraft unloads its shipments, from where they will be dispatched to their respective consignees.

Port of Discharge

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shall refer to a domestic port open to both domestic and international trade, including principal ports of Entry and sub ports of Entry. A principal Port of Entry is the chief Port of Entry of the Customs District wherein it is situated and is the permanent station of the District Collector of such port. Sub ports of Entry are under the administrative jurisdiction of the District Collector of the principal Port of Entry to which they are attached. For the purposes of this CAO shall include airport Port.

Port of Entry

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shall refer to the written agreement between the E-TRACC System Service Provider and the Bureau that identifies the services to be provided and service targets, which shall be the basis for evaluating the delivery and performance of the Service provider.

Service Level Agreement (SLA)

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shall refer to a process in which cargo is loaded into an empty container which is then sealed (often in the presence of customs) and transported to the place of loading to be loaded on board a ship.

Stuffing

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shall refer to customs procedure under which Goods, in its original form, are transported under customs control from one customs office to another, or to a Free Zone.

Transit

shall refer to a cargo that is the subject of a customs transit operation.

Transit Cargo

shall refer to a document that accompanies the transfer of cargo to a CBW and serves as proof of delivery or receipt of the article at its intended destination duly acknowledged on its face by the customs official stationed thereat. It is also commonly referred to as a "boat note".

Transfer Note

shall refer to the journey of a truck/container from origin to destination.

Trip

shall refer to a privilege given to qualified persons to import and store, tax and duty free, raw materials for manufacture, processing and subsequent Exportation within the period allowed by law

Warehousing

Who shall oversee the implementation and operation of E-TRACC System?

Deputy Commissioner for Assessment and Operations Coordinating Group

who shall have the E-TRACC monitoring dashboard showing the data collected?

Bureau

Before the electronic customs seal what documents are needed for import and export? Except when circumstances warrant under this act

Import- SAD lodgemnt, e-OLRS Export- Export SAD, Authority to Load

Who is authorize to monitor the star and end trip of vehicle, monitor alarms and the sealing and unsealing operations?

Piers and Inspection Division

What is required in the cargo movement?

Electronic Customs Seal

Electronic Customs Seal is required in the following Cargo movement:

-Transfer of cargo to CY/CFS and other CFWs - Transit to CBWs - Transit Cargo Bound to Freezones, Inland Customs Office, Depot and terminals - Export of Cargo Bound to Freezones, Inland Customs Office, Depot and terminals and CBW to Port of Loading - Transfer of shipment for further verification and/or monitoring

If import cargo is being transferred or in transit without the required Electronic Customs Seal

It cannot be opened by any customs officer

Opening of import cargo is only allowed with the approval of ____________

District Collector at the port of delivery in coordination with the District Collector at the port where the container was approved for transfer/transit

___________is the unit responsible for investigating such issues. They must be ________ to investigate the matter and submit their findings to the ___________________

ESS, immediately notified, Commissioner and District Collector

Affixing of Electronic Customs Seal shall be done at the____________ done by the authorized personnel of the accredited serice provider of Bureau under the supervision of the __________________ incase of POM, MICP or the PID or their equivalent units.

container yard, Container Cargo Control Division

___________ shall be undertaken at the designated areas WITHIN the port and will not disrupt flow of traffic in port

Sealing

who shall process the accreditation of an E-TRACC System Service Provider?

Accreditation Committee

Accreditation Committee is composed of:

Chaired by : Deputy Commissioner AOCG Vice Chaired: Deputy Commissioners of MISTG and RCMG Committee Members: Representative of CIIS, ESS, Legal Service, POS and Technology Management Service

Accreditation Committee may establish ________________

Technical Working Group

provide guidelines on the technical and operational standards to be complied with the E-TRACC System Service PRovider as well as make recommendations to the Accreditation Committee on other E-TRACC System matters

Technical Working Group

Accrediation Committee shall have a ___________

Secretariat

Secretariat Functions:

1. Keep record of the minutes and attendance 2. Ensure proper notice of the date and agenda of the meeting, GIVEN IN ADVANCE TO MEMBERS 3. Receive formally the docs in behalf of committee 4. Other functions that may be assigned by Committee CHAIR

All container vans COVERED UNDER THIS ORDER shall be affixed with ______

Electronic Customs Seal

The seal must be attached before the container is given clearance to depart from either:

starting point / port of destination / port of discharge for the voyage to the end point

Electronic Customs Seal features:

- Uniquely identifiable and reusable GPS equipped device and undetectable opening of doors and tampering of cargo - Meet international and regulatory safety standard and certifications - made durable, waterproof, affixed easily and quickly - transmit location data to the E-TRACC System automatically;4 secondary Subscriber Identification Module card in case of primary sim lose its signal - with bear visible marks of " Tampering of this Customs Seal is punishable under Customs Laws"

The ____________ shall be used by the _____________ to track and monitor the voyage of the cargo that is sealed with an _________________________

E-TRACC System Software Platform, Piers Investigation Division and equivalent oofice, Electronic Customs Seal

E-TRACC System Software Platform features:

-system and data be secured against unauthorized access or tampering - compliant with the data privacy and scurity standards of Bureau - define geozones, routes and corridor of customs ports, CBWs, CFWs and Free zones - Assign a device to a container and liquid tanker - allow the PID to remotely verify electonically and visually that the Electonic Customs Seal is properly installed - shall track the goods in real time and provide alrams in case of unauthorized trips, tampering of the devce, deiation of the vehicle from authorized routes or other events - store info and leave an audit trail integrated tot he trip record real time. (Data stored for A PERIOD of 5 years)

The ____________ may change any of the accreditation criteria and conditions, in consideration of the development in technology, laws,, international best practices and operational requirements of the __________

Commissioner upon the recommendation of Accreditation Committee, Bureau

The _____________ shall establish a scoring system to be included in the TERMS OF REFERENCE that will be used to evaluate the proposals for accreditation

Accreditation Committee

The _______________ shall publish in a newspaper of general circulation and its official website an invitation for the accreditation of E-TRACC System Service Provider.

Bureau through Accreditation Committee

INVITATION shall include:

Terms of Reference, Eligibility Requirements to be defined by the Accreditation Committee downloadable from the Bureau's website

_____________ shall submit their technical and financial proposal and eligibility doc to the ACCREDITATION COMMITTEE thru __________ within _________________ from the publication of the Invitation together with the proof of payment of a non refundable application fee of _____________

Applicant, Secretariat, 15 calendar days, 50,000 pesos

The ___________ shall evaluate the proposal and notify the applicants of the result of evaluation and respective ranking within ______________ from receipt of application with complete documents

Accreditation Committee, 15 working days

The ____________ that received the highest evaluation score shall undergo _________ conducted by the __________. the _________ shall establish the parameters to verify the overall technical compliance and reliability of the proposed service based on the standards set in the TOR. The _______ shall be completed within ______________

Applicant, Quality assurance test, QA Team QA Team QA test, 30 calendar days

The __________ must successfully pass the _____________ in order to be accredited as E-TRACC Serviice Provider. Otherwise, the applicant with the next highest evaluation score shall undergo the same QA testing until the conditions for accrediation have been met

Applicant, QA Test

The ___________ shall recommend to the ___________ the accreditation as the E-TRACC System Service Provider of the most qualified applicant

Accreditation Committee, Commissioner

Accredited E_TRACC Service Provider shall enter to:

- Service Level Agreement with the Bureau -ENTER TO NON- DISCLOSURE AGREEMENT

shall provide for the protection of the org information and shall inform the parties of their responsibility to process confidential info

NDA

identify the duties and obligations of the Provider, the standard of service to be provided and targets, including disaster recovery plan to avoid delays in transfer of cargo due to unavailability of the GPS service

SLA

The Accredited Service Provider shall post a PERFORMANCE BOND ISSUED BY BUREAU- ACCREDITED SURETY COMPANY amounting to ____________ which is made to answer any actual pecuniary damage resulting from ay breach of undertaking by the E-TRACC System Service Provider or its agents under SLA Performance Bond shall not limit or exempt the civil criminal or administrative liability of the E Tracc service provider or agen in caseof violation of SLA

5,000,000 pesos five million

The __________ shall conduct a yearly technical evaluation to determine whether the E-TRACC System Service Provider qualifies for continuous accrediation.

QA Team

E-TRACC System Service Provider accreditation status for a period of ______________ and will be renewable every __________ thereafter subject to the payment of renewal fee determined by the __________ and evaluation of the QUALITY OF ITS PERFORMANCE AS MEASURED BY THE SLA AND CONTINUOUS COMPLIANCE WITH ELIGIBILITY AND ACCREDITATION REQS

3 CONSECUTIVE YEARS, 3 YEARS, COMMISSIONER

The Accreditation Committee may recommend to the _________ the pre-termination of the accreditation

Commissioner Pre termination reasons: 1. Failure to comply with the reqs as provided in the SLA and rectify defeciencies 2. Violation of the provisions and rules and reg including SLA and NDA - Violation of the law and implementing rules including CMTA, Data Privacy Ast and Philippine Competition Act - Actions inimical to the security and integrity of customs operation determined by the Commissioner

The __________ shall provide a platform for the ______________________and other concerned office to monitor the location and availability of all Electronic Customs Seal to be used for the oeprations of E-TRACC System Nationwide.

Accredited E-TRACC System Service Provider, Office of the Deputy Commissioner for AOCG

Who may book a trip and when?

Importer/exporter or its authorized representative atleast 1 hour prior to exit form port

____________shall be able to check the status of each trip booked and track the container during the trip

Importer , exporter or authorized representative

data provided including the AWB and BL number and container number shall be verified against the data validated by the ___________

Bureau

Transfer of Cargo to a CY/CFS or other CFWs

-importer or authorized representative- shall lodge P-SAD or permit to customs system and pay for the CONTAINER SECURITY FEE And TRANSIT PERMIT FEE to BUREAU'S CASHIER - importer or authorized representative shall make a trip booking with E TRACC for sealing of each container covered by the said P-SAD - Office of the Deputy Collector for Operations or any Customs officer - shall login in to the E TRACC System to check the trip details of the container PRIOR to approving of the P-SAD. NO CONTAINER TRIP BOOKING = NO APPROVAL OF P-SAD

Transit of Cargo Bound to Free zones, Inland Customs Office, Deportd or Terminals

-importer or exporter shall lodge Transit Single Administrative Document (T-SAD) and pay prescribed CARGO TRANSFER FEE AND OTHER CHARGES - T-SAD shall then be processed by the assigned CUSTOMS OPERATION OFFICER - EXAMINER from the Office of the DCO or equivalent office - After processing T-SAD by the examiner, the DECLARANT shall book the trip, per container on the E-TRACC System - After booking the trip, DECLARANT shall process the T-SAD with the assigned COO V. COO V shall log in to the E-TRACC SYSTEM to check the trip booking details before processing the T-SAD following the existing customs laws and reg.

Transit to CBWs

DECLARANT - lodge W-SAD Warehousing entry in the customs system then shall be processed by the declarant to the Customs Examiner from Warehousing Assessment Division and shall undergo CARGO CLEARANCE as stipulated in laws and reg DECLARANT- need to enroll the trip per container in the E-TRACC SYSTEM before proceeding to the assigned APPRAISER COO V of WAD shall check the trip enrollment details of the container before processing W-SAD After payment of documentary stamp fee is done, ONLINE REALEASE MESSAGE will be generated by customs system. the approved and signed W-SAD and corresponding ON LINE RELEASE MESSAGE shall be the basis of the CBW warehouseman for the unloading of cargo at CBW