CAD201 Flashcards
How do you return to the main menu when in text?
Type opt
What is it called when you type all numbers in a path with a comma in between?
Chaining
What do you press to return to the previous/next screen in text?
Page up/Page down
Press this to move to the next field on a screen.
TAB
Press these to move to the field above or below the current field, or up and down in a list.
Up/Down arrow
Press this key combination to access a help window (and if applicable, a list of choices that you can move through using the up and down arrow keys).
Shift+F5
Press this to exit the help window.
Enter
Press this to delete all of the data for an item.
F1
Press this to restore the data you deleted using the above key, if you have not left the field.
F3
Press this key combination to exit a record from any screen.
Shift+F7
Type this and press ENTER to return to the last record you accessed during the login session.
=
Press this key combination to activate Screen Fast Forward.
Hold HOME then Press F9
How can you quickly exit a record from any screen?
Press SHIFT+F7.
What do you use as separators when chaining?
Commas or semi-colons
What key do you press at a master file prompt to quickly access the same record that you last accessed there?
=
How do you see help text? How do you leave the help text?
Press SHIFT+F5 to open, and press ENTER when done.
What do you need to edit a category list?
INI and Item number
What do you press to determine if a field is a category list?
Hold CTRL then click in field
T or F: You can choose between deactivating and deleting a value if you no longer want it to be used.
False
All Customer Owned; you can edit all categories.
Customer Category List
A range of categories (such as From 1-3); you can edit categories outside of this range.
Extendable Category List
All Categories; you cannot edit any categories.
System category list
How do you access the category list maintenance?
Chart Search
T or F: A category list can have only one synonym.
False
You’re working in the Category List Maintenance activity and see this message: “Release Range: All Categories.” What does that mean?
It means that the category list is a system (Epic-controlled) list, so it is not editable.
What is the order of Facility Structure from most General to most specific?
Facility (ie Duke); Bed
What is the purpose of facility structure?
Determines where patients are being seen, where revenue is coming from, and where users are working?
Areas where patients are admitted
Hospital unit
Areas that only schedule patient appointments
Outpatient department
Areas that schedule patient appointments and admitted patients
Hospital outpatient departments (HOD)
Areas where patients are not scheduled or admitted
Virtual department
- The most specific
- Admitted patients are assigned here
- Used to determine the hospital’s census
Bed
- Contains one or more beds
- Generally tracks where the patient is in the building
- Used to make labels print near the patient
Rooms
- For areas that schedule or admit patients
* Provide a place for people to log in
Department
Types of departments
Hospital units
Outpatient departments
Hospital outpatient departments
Virtual departments
- Collection of departments
- Represents the actual building where people work
- They can be hospitals or clinics
LOCATION
- Business entities of the organization
- Tracks revenue and accounts receivable
- Can represent a geographical region, an affiliate organization, or your entire organization
SERVICE AREA
- Most general level
- Refers to the entire enterprise or organization
- ENSURE ALL USERS SHARE A COMMON VOCABULARY ACROSS THE SYSTEM
FACILITY
- Computers, printers, and fax machines need these records
* Can link to various levels of the hierarchy
WORKSTATION
- Optional… not used by every organization
- Groups hospital units for census reporting
- Hospital wings and floors are created as these records
HOSPITAL AREA
- Optional… not used by every organization
- Represents places outside your organization
- Used to track where patients are sent and where providers are working
PARENT REVENUE LOCATION
You want a rule that identifies adult patients. Which of these would be the Property for your criterion?
a. greater than
b. 17
c. age in years
c. age in years
You want a rule that identifies adult patients. Which of these would be the Operator for your criterion?
a. greater than
b. 17
c. age in years
a. greater than
You want a rule that identifies adult patients. Which of these would be the Value for your criterion?
a. greater than
b. 17
c. age in years
b. 17
Contains credentials and scheduling info for a clinician or resource. Grants me privileges to create referrals or authorize orders.
Provider
Contains and employee’s login info. Allows me to log into Epic.
User
Specifies access to features for application. Allows me access to a patient’s Appointment Desk.
Security
Determines Hyperspace configuration for a group of users. Puts a button for the Appointment Desk on my toolbar.
Role
Which Batch Scheduler record will contain the code that the Batch Scheduler will run?
Template
In which Batch Scheduler record would you fill in mnemonic values to specify the task that the Batch Scheduler will execute?
Job
When configuring a job, how do you know which mnemonic values are required?
Prefaced with an exclamation point
Where can you see what has happened to your run?
Check the Run History of the run record
T or F: It is possible to set up a visit type to be schedulable only as part of a panel.
True
Instructions appear on the appointment review form
patient instructions
Instructions appear on the Make Appointment form
Scheduling instructions
Which level of the facility structure corresponds with Cadence System Definitions?
a. Facility
b. Service Area
c. Revenue Location
d. Department
a. Facility
Which of the following are true about Centers? Choose ALL that apply.
a. You build centers in Category List DEP 100
b. You build centers from Schedule Admin > Master File Edit
c. Centers are groups of departments for which you can build in patient travel times
d. Centers are groups of revenue locations which can be utilized by the Auto Scheduler
a. You build centers in Category List DEP 100
c. Centers are groups of departments for which you can build in patient travel times
Dr. Acula is a hematologist who sees outpatients and works for your organization.
True or False: Dr. Acula needs both a provider record and a user record.
True
You are manually creating a new provider, and you want to be sure he can be found as a referring provider. Which two specific fields in the SER record will determine those referring capabilities? Choose ALL that apply.
a. External name
b. Ref Src Type
c. Scheduling Type
d. Arrival Location
b. Ref Src Type
c. Scheduling Type
True or False: A provider may have schedules in multiple departments, where she works at the East Clinic in the mornings, then works at the West Clinic in the afternoons.
True
When building a schedule for the first time, the _________ ensures schedulers have an initial amount of the schedule available for use. Over time, the ________________ moves the _______ to guarantee that your schedulers continue to see availability.
a. Release Date OFFSET, Release Date, Release Date OFFSET
b. Release Date OFFSET, Auto Extension, Release Date OFFSET
c. Release Date, Release Date OFFSET, Release Date
d. Auto Extension, Release Date OFFSET, Auto Extension
c. Release Date, Release Date OFFSET, Release Date
Which of the following can Visit Type Modifiers do? Choose ALL that apply.
a. Change the length of a visit type.
b. Change scheduling and patient instructions.
c. Prevent scheduling.
d. Warn that scheduling is not recommended for a group of patients.
a. Change the length of a visit type.
b. Change scheduling and patient instructions.
c. Prevent scheduling.
d. Warn that scheduling is not recommended for a group of patients.
True or False: You create Visit Type Modifiers using the PRC,5050 category list.
False
Which of the following is an example of an Advanced Visit Type?
a. A visit type restricted to scheduling only in Radiology departments.
b. A visit type restricted to Radiology departments that has patient and scheduling instructions.
c. A visit type with pools attached that can only be scheduled in Radiology departments.
d. None of the above
c. A visit type with pools attached that can only be scheduled in Radiology departments.
When associating pools with a visit type, what field allows you to specify how many providers/resources the system should schedule with from that pool?
a. Pool
b. #
c. Offset
d. Length
b. #
You want to ensure that your schedulers can only schedule your Hearing Test into Hearing Test Blocks on the provider’s schedule. Where do you go to accomplish this?
a. Hearing Test Visit Type
b. Hearing Test Block record
c. The provider’s schedule where the block is set
d. The scheduler’s User Role
a. Hearing Test Visit Type
True or False: A block on a provider’s schedule can be changed to another block or to an open slot during End of Day Processing.
True
Which tool should you never open in the training environments that relates to configuring blocks? Choose ALL that apply.
a. Block Database Editor
b. Block Database Editor
c. Block Database Editor
d. Block Database Editor
a. Block Database Editor
b. Block Database Editor
c. Block Database Editor
d. Block Database Editor
Abby and Betty are both front desk users. In the EMC Family Medicine Department Abby needs to Super Overbook while Betty does not. Which of the following best describes the records you’ll need to build?
a. 1 User Record, 1 Security Class
b. 1 User Record, 2 Security Classes
c. 2 User Records, 1 Security Class
d. 2 User Records, 2 Security Classes
d. 2 User Records, 2 Security Classes
Match the following:
a. A record which is unique to each person and defines user ID, password, and email address
b. A record which is shared between users and defines the way Hyperspace appears to users
c. A record which defines permissions for an application such as Cadence, Chronicles, or Shared
i. User Role (E2R) ________
ii. Security Class (ECL) _________
iii. User Record (EMP) _________
i. User Role (E2R) ________b. A record which is shared between users and defines the way Hyperspace appears to users
ii. Security Class (ECL) _________c. A record which defines permissions for an application such as Cadence, Chronicles, or Shared
iii. User Record (EMP) _________a. A record which is unique to each person and defines user ID, password, and email address
Your provider would like to protect time on their schedule for Same Day Visits from 4-5. What functionality should you use?
Block
When scheduling an x-ray visit, appropriate providers should pull in by default on the Make Appointment form. What functionality should you use?
Advanced Visit Type: Pools
In EMC Family Med, no more than 4 overbooks should be scheduled per provider per day. What functionality should you use?
Overbook limit
Unused Physical blocks should change to unblocked slots 3 days before the appointment date. What functionality should you use?
Time release block
You have created a 15 minute office visit. One family medicine department needs 20 minute office visits for all patients. What functionality should you use?
Visit type modifier
Scheduling into Same day blocks can only happen on the same day as the appointment. What functionality should you use?
block scheduling restriction
Dr. Jones will see no more than 5 New Patient visits in a week. What functionality should you use?
Visit type limits
Which of the following can be done using the Block Database Editor?
a. Release a block to a department or provider
b. Set up time releasing of a block
c. Set up scheduling restrictions for a block
d. Create a new block
a. Release a block to a department or provider
b. Set up time releasing of a block
c. Set up scheduling restrictions for a block
T or F: the block database editor can be used to link a block to a visit type.
True
T or F: Instructions included in a panel will appear along with the instructions from the individual visit types
True
True or False: You are required to enter an abbreviation when building a visit type
True
True or False: Pools are built in the Visit Type master file
False
You have been asked to build a pool of technologists. When searching, the Auto Scheduler should sort the technologists by who is the most available.
True or False: For your technologists pool, you should set the Randomize? field to “Yes.”
False
Which of the following is true of the first pool listed in an advanced visit type? Choose only
ONE answer.
A. The first pool listed should be the pool with the least availability.
B. The first pool listed should have the most availability.
C. The first pool check box must be selected to indicate the primary pool
A. The first pool listed should be the pool with the least availability.
Which of the following are true when using multiple pools for a visit type? Choose ALL that apply.
A. There can be gaps of time between the pools.
B. One pool must have an offset of 0.
C. All pools must overlap or be consecutive.
D. The length of each pool must be a multiple of 2.
B. One pool must have an offset of 0.
C. All pools must overlap or be consecutive.
T or F: All users are providers
False
T or F: All providers are users
False
A PERSON OR RESOURCE WHO WE SCHEDULE WITH, OR SOMEONE WHO REFERS PATIENTS TO YOU
Provider
Organize the following from least specific to most specific: Department, Facility, Revenue
Location, Service Area. Choose only ONE answer.
A. Facility, Service Area, Revenue Location, Department
B. Facility, Revenue Location, Service Area, Department
C. Revenue Location, Department, Service Area Facility
D. Department, Revenue Location, Service Area, Facility
A. Facility, Service Area, Revenue Location, Department
Which of the following are benefits of building centers? Choose ALL that apply.
A. Administrators can more efficiently give users access to specific departments.
B. Schedulers can more efficiently offer patients a choice of location for the visit being
scheduled
C. Managers can more efficiently run reports based on specific departments.
D. Schedulers can allow more travel time for patients between appointments.
A. Administrators can more efficiently give users access to specific departments.
B. Schedulers can more efficiently offer patients a choice of location for the visit being
scheduled
C. Managers can more efficiently run reports based on specific departments.
D. Schedulers can allow more travel time for patients between appointments.
True or False: A department can only belong to one center.
True
True or False: A setting configured in the facility record will override the same setting that has
been configured in a department record.
False
Which of the following need(s) a user record? Choose ALL that apply.
A. Dr. Smith frequently refers patients to your organization but is not employed by your
organization.
B. Sally calls your dermatology patients, before their scheduled appointments, to collect
registration information.
C. Infusion Chair 01, in your oncology department, is scheduled for appointments daily.
D. Susan manages your business office and often fixes claim errors.
B. Sally calls your dermatology patients, before their scheduled appointments, to collect
registration information.
D. Susan manages your business office and often fixes claim errors.
For which of the following will you have a provider record? Choose All that apply.
A. Dr. Smith frequently refers patients to your organization but is not employed by your
organization.
B. Sally calls your dermatology patients, before their scheduled appointments, to collect
registration information.
C. Infusion Chair 01, in your oncology department, is scheduled for appointments daily.
D. Susan manages your business office and often fixes claim errors
A. Dr. Smith frequently refers patients to your organization but is not employed by your
organization.
C. Infusion Chair 01, in your oncology department, is scheduled for appointments daily.
