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CA Services Flashcards

1
Q

G704-DB

A

Certificate of Substantial Completion for OWNER to fill out because owner takes on that responsibility in DB

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2
Q

G732

A

Application and Certificate for Payment - CM Adviser Edition anticipates that the architect and the construction
manager-adviser may certify a different amount than that applied for, with each initializing the figures that have been changed and providing explanations accordingly.

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3
Q

The architect’s construction phase services are typically

described in these documents.

A
  • Owner-Architect Agreement
  • General Conditions
  • Supplementary General Conditions
  • Specifications Division 1
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4
Q

G612

A

Owner’s Instructions to the Architect Regarding the Construction Contract, Insurance and Bonds, and Bidding Procedures is a questionnaire used to obtain information from the owner necessary to arrive at a construction contract through the bidding process.

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5
Q

D200

A

Project Checklist identifies tasks and data necessary to fulfill assigned project responsibilities. It can also serve as a permanent record of owner, contractor, and architect decisions.

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6
Q

G716

A

RFI

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7
Q

Project Authority Matrix

A

Can be found in A201. Designates if O, A or C must approve contract elements.

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8
Q

Purpose of architect’s site visits

A

The purpose of site visits is to observe the progress and quality of the work, determine its conformance to the design, and report findings to the owner.

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9
Q

G711

A

Architect’s Field Report

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10
Q

G702

A

Application and Certificate for Payment. GC shall submit itemized application for payment to architect at least 10 days prior to date established for progress payments in accordance with schedule of values. Needs to be notarized, contain supporting data and reflect retainage. Can include payment for work authorized by CCD. Architect has 7 days to review/approve. The owner could have as little as 3 days to make payment. Certificate for payment does not constitute acceptance of Work not in accordance with CDs. Look for progress and quality.

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11
Q

G703

A

Continuation Sheet / Schedule of Values: Required for stipulated sum or GMP contracts

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12
Q

G701

A

Change Order: prepared by the architect, signed by the opener and contractor stating their agreement on:

  1. Change in the work
  2. Change in contract sum, if any
  3. Change in contract time, if any
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13
Q

G714

A

Construction Change Directive: prepared by the architect, signed by the owner and architect directing agreement on on contract time, sum or both. Once a contractor signs it, it will become a change order.

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14
Q

G710

A

Architect’s Supplemental Instruction: used for minor change in the work. Only needs architect’s approval. Architect submits in writing and if contractor thinks there is a change in contract sum or time, he should inform the team and not proceed until approved. If they proceed with the work anyway, they waive the right to the change in time/money.

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15
Q

Inspections vs observations and certification of work

A

All site visits are just observations except for inspections for substantial completion and final completion. Substantial completion is certified by the architect, and final completion is documented only by the architect’s issuance of the final certificate for payment. The certification of the final contractor’s application for payment is not a certification of final completion because the architect is not responsible for the completion or conformance of the work.

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16
Q

G704

A

Certificate of Substantial Completion

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17
Q

1 Year Walk Through

A

Required by B101 if requested and without compensation. Review warranty issues and gather information on how building is performing.

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18
Q

Retaining project-related documents

A

Unless required for longer period in contract, documents are usually kept for period of statutes governing claims. 15 years is common. Keep longer for repeat clients/future work.

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19
Q

Post-construction additional services

A

Lists found in B101 and D200: Post Occ Eval, construction as-builts, commissioning, LEED, FFE, Interior Design, warranty review, move-in assistance, energy analysis

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20
Q

Contracts for post-construction additional services

A

2 ways: G802, Amendment to the Professional Services Agreement adds services to original agreement (statute of limitations has already begun). B101 creates another contract and statutes timeframe begins again.

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21
Q

Commissioning: What, who and why?

A

QA process and oversight for a successful turnover of a new building. Hired by owner to verify the building is delivered and designed per the owner’s objectives. Benefits: energy savings, cost less to operate, reduced change orders, longer equipment life, improved indoor environment, staff trained in operations. Required for all LEED projects.

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22
Q

Unit prices

A

Stated in the bids and provide a price per unit fo materials and/or services. They offer the Architect and Owner a comparable means of measurement to use in comparing bids.

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23
Q

Reviewing consultant submittals

A

Architect can review for coordination but not stamp. Markups should be visually separate from consultant’s.

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24
Q

Informational submittals

A

Not reviewed by architect, only submitted to Architect to inform them that they have met the contractual submittal obligations. Includes: Coordination drawings and performance-based engineering calculations.

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25
Q

Performance Bond

A

Statement by surety company that obligates them to complete construction on a project if the contractor defaults on their obligations.

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26
Q

Commissioning Basis of Design document

A

Details and reasons for how the owner’s project requirements have been met.

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27
Q

Commissioning 4 Phases

A

4 phases: design, construction, acceptance and post-acceptance.

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28
Q

Sick Building Syndrome

A

Causes: inadequate ventilation, outdoor air pollution, bacteria, mold, pollen, virus, and VOC’s. Symptoms typically surface when people are occupying a building but go away soon after they have left the space. In contrast, the term “building related illness” (BRI) is used when symptoms of diagnosable illness are identified and can be attributed directly to airborne building contaminants.

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29
Q

Spec Parts

A
  1. General 2. Products 3. Execution
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30
Q

Descriptive Specifications

A

Describes exact characteristics of product or material. Can be tedious and time consuming. Combine with Proprietary spec as basis of design.

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31
Q

Performance Specifications

A

Describes performance qualities of a material or product. Combine with Reference spec. Use on government projects and Design-Build projects.

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32
Q

Reference Specifications

A

Incorporates reference standards from industry associations and testing organizations (ANSI, ASTM, UL).

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33
Q

Proprietary Specifications

A

Simple, brief. Used when specifier is familiar with products specified.

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34
Q

Spec types used in each project phase

A

SD: Uniformat, DD: Outline Specs, CD: 3 Part Specs

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35
Q

When to use Short Form Specs

A

Projects of limited or simple scope, DB projects where you want to give GC more freedom, Interior fit-outs, projects where high level of detail is not required (lengthy submittals on a small project).

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36
Q

Payment Bond

A

An amount of money guaranteeing that the contractor will pay subcontractors, vendors, and suppliers for their work free of liens.

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37
Q

Responsible Bidder

A

A responsible bidder is one who can demonstrate financial capacity to perform the contracted work.

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38
Q

Responsive bid

A

All bidding requirements, including all the elements

of the bid form, have been satisfactorily completed.

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39
Q

Qualifications-based bidder selection

A

The owner selects a contractor solely on the

basis of the contractor’s qualifications

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40
Q

Value-based bidder selection

A

The owner selects a contractor based on the weighted values of multiple criteria, including construction cost or fee and proposed schedule, as well as qualifications-based criteria such as past experience on similar
projects and proposed personnel.

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41
Q

Spearin Doctrine

A

1918 Court Ruling: “If the contractor is bound to build according to plans and specifications prepared by the owner, the contractor will not be responsible for the consequences of defects in the plans and specifications.” However B101 and the professional standard of care does not require defect-free documents (nor does it allow negligence). The difference between defect-free documents and the professional standard of care is often called the “Spearin Gap.” The costs associated with document defects that fall within the professional standard of care are borne by the owner.

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42
Q

3 Reasons why an owner would use multiple prime contractors

A
  1. Some states require publicly funded projects to have multiple prime contractors. 2. If schedule is an important factor for a publicly funded project that must be competitively bid, then MP may be the best option for an accelerated schedule. 3. Some owners have the capacity to manage the work of multiple contractors.
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43
Q

2 Reasons why an owner would use Design Build

A

They have reduced risk of schedule and cost overruns, and they have only one design and construction contract to administer.

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44
Q

Project Manual

A

Bidding documents, Contract, Gen and Sup Conditions, Specifications (Documents that can be bound in a book)

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45
Q

Contract Documents

A

Everything except bidding requirements

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46
Q

Bidding Documents

A

Everything except contract modifications

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47
Q

3 Ways Process Methodology Translates to Architecture

A
  1. Structure our work effort so projects “flow” better, by
    identifying processes and tasks that contribute value
    and eliminating those that don’t.
  2. Reduce variation in the ways we work and in the
    deliverables we produce.
  3. Identify and eliminate (or mitigate) barriers and
    constraints that hinder us from doing good work.
48
Q

Methodologies for better CD’s

A

Reduction of redundancy, Working in Context (combining related drawings on a page - 2D and 3D), Roadmap and Bubble Referencing, Instructional Systems, Default Scheduling,

49
Q

4 Options for owner if bids are all over budget

A
  1. Rebid project. Architect should help at no additional cost. Not likely to change cost without changing scope.
  2. Authorize increase in construction cost and proceed.
  3. Work with Architect to revise scope. No additional compensation for Architect.
  4. Abandon project.
50
Q

Post Bid Info GC provides to Architect upon award of project

A
  1. AIA A305 Contractor’s Qualification Statement
  2. Summary of work to be self-performed
  3. Names of manufacturers, products and suppliers of principal items
  4. Names of subs
  5. Performance and payment bonds (if not required to be part of bid) to be provided no later than 3 days after execution of contract (on A312 form).
    If requested by bidder: Owner must provide reasonable evidence of financial capacity for project no later than 7 days prior to expiration of the time for withdrawal of bids.
51
Q

Bid security

A

Check or bid bond to ensure that successful bidder will enter into contract with owner if selected. Fixed price or % of construction cost (5%).

52
Q

The Work

A

Construction and services performed by the contractor per the contract.

53
Q

The Project

A

Total construction including the Work and any other work provided by the owner or his consultants.

54
Q

Owner’s right to stop the work

A

A201 2.3
If the connector fails to correct work that is not in accordance with CDs, or repeatedly fails to carry out the work per the CDs, the owner may issue written order to the contractor to stop the work or any portion thereof until cause is eliminated.

55
Q

Owner’s right to carry out the work

A

If the contractor defaults or neglects to carry out the work in accordance with the CDs and fails to commence correcting it within 10 days of receiving written notice from the owner, the owner may correct it themselves. Contractor must pay for owner’s expenses and any add services from architect. Architect must approve these actions.

56
Q

A201 3.2.3 requires the contractor to do what if he discovers a nonconformity in the CDs?

A

Promptly report it to architect. Failure to do so may result in liability for remediation costs.

57
Q

Contractor’s responsibility for jobsite safety

A

GC shall supervise and direct the work and is solely responsible for the construction means and methods unless the CDs say otherwise. If the contractor determines those instructions may not be safe, they should give timely written notice to the owner and architect and shall not proceed with that portion of the work. If directed to proceed anyway, the owner is responsible.

58
Q

When do warranties start?

A

A201 3.5/9.8.4

At substantial completion

59
Q

Who pays for sales, consumer and use tax for the Work?

A

The contractor

60
Q

Who pays for the building permit, fees, licenses and inspections?

A

The contractor pays after contract is executed. The owner pays before.

61
Q

What must contractor do upon discovery of conditions not specifically addressed in the CDs?

A

Promptly provide notice to owner and architect before conditions are disturbed but no later than 21 days after discovery. Architect will investigate and adjust the contract time or sum or both if necessary.

62
Q

What does contractor do if he finds human remains, burial markers, archeological sites or wetlands?

A

Stop that portion of the work immediately and inform the owner and architect. Do not proceed until instructed by architect.

63
Q

GC’s selection of superintendent

A

As soon as practicable after the award of the contract, they shall price the architect the name of the super. Architect may reply within 14 days with a reasonable objection.

64
Q

Submittal schedule

A

Provided to architect for approval promptly after awarded the contract. It must allow the architect reasonable time to review submittals. If not provided, they are not entitled to any increase in contract time or sum based on time required for submittal review.

65
Q

Indemnification

A

A201 3.18
Contractor shall hold the owner, architect and architect’s consultants harmless against claims attributable to injury or property damage caused by the contractor’s negligence.

66
Q

Who administers the A201 contract?

A

A201 4.2
The architect shall provide administration of the contract and be an owner’s representative during construction until the date the architect issues the final certificate for payment. The architect will have authority to act on behalf of the owner only to the extent provided in the CDs.

67
Q

Can the architect accept and reject non-conforming work?

A

A201 4.2.6 / 12.3
Architect can reject only. When advisable the architect can require inspection or testing if the work. If the owner chooses to accept non-conforming work, the contract sum shall be adjusted accordingly.

68
Q

Owner’s separate contractors

A

A201 6.1
The owner shall coordinate his own consultants with the work of the contractor. If the contractor’s work depends on that of the owner’s consultants, the contractor shall notify the architect of apparent deficiencies prior to proceeding with their work. The contractor may be responsible for these defects if not reported. Contractor is not responsible for defects not discovered.

69
Q

Approvals required for changes in the work

A

Change order: OAC
CCD: OA
ASI: A alone

70
Q

Payment Bond

A

AKA Labor and Materials Bond. Guarantees payment to subs, employees and suppliers. Completion of project free of liens.

71
Q

With which project delivery method are the architect’s duties during preconstruction most limited?

A

IPD because bidding and negotiation has already been done at that point. Architect is probably just answering RFI’s.

72
Q

How long does the GC have to pay their subs?

A

7 days after receipt of payment from Owner. The owner can request written evidence that the subs have been paid properly. If the GC fails to furnish evidence within 7 days, owner can contact them directly.

73
Q

What can the GC do if the Architect doesn’t approve the pay app or the Owner doesn’t make payment?

A

If neither happens within 7 days of when they should, the GC must give 7 days additional written notice and can then Stop the Work. The contract time and sum should be adjusted accordingly for costs of shut-down, delay and start-up.

74
Q

Conditions for final payment

A

GC submits to the architect:

  1. Affadavit that the project is free of liens
  2. Certificate showing that insurance required by CDs will remain in effect with at least 30 days written notice
  3. Statement that GC knows no reason why property will not continue to be insurable.
  4. Consent of surety to final payment
  5. Other data as required by owner
75
Q

Responsiblity for personal or property damage on site

A

Written noticed shall be given to the other party within a reasonable time not exceeding 21 days after discovery.

76
Q

Course of action when hazardous materials are found

A

GC must stop work in the affected area immediately and report the condition to the Owner and Architect in writing.

77
Q

Contractor’s Insurance and Bonds

A

GC must purchase and maintain required insurance types and name the Owner, Architect and Architect’s consultants as additional insureds under the commercial general liability policy.

78
Q

Insurance Owner is required to carry

A
  1. General liability
  2. All-risk property insurance
  3. Boiler and machinery insurance
79
Q

Insurance Architect is required to carry

A
  1. Commercial liability
  2. Employer’s insurance
  3. Professional liability (Errors and Omissions)
  4. Worker’s compensation
  5. Auto insurance
80
Q

Time limits of required insurances

A

A201 11.1.2

Start at date of commencement of the Work and end at date of final payment

81
Q

Waiver of subrogation

A

A201 11.3.7
Owner and contractor waive all rights against each other and the architect for damages caused to the property to the extent covered by property insurance

82
Q

Indemnification

A

A201 3.1.8
The owner, architect and architect’s consultants shall not be held liable for claims against contractor caused by negligent acts or omissions.

83
Q

Correction of Work after Substantial Completion

A

A201 12.2
In addition to the contractor’s warranty obligations, they must correct work not in accordance with CD’s within 1 year period after substantial completion.

84
Q

Governing law of contract

A

A201 13.1
The contract shall be governed by the law of the place where the Project is located except that, if the parties have selected arbitration, the Federal Arbitration Act shall govern.

85
Q

Contractor’s right to terminate the contract

A

A201 14.1
A) The contractor may terminate the contract after 7 days written notice if work has been stopped for a period of 30 consecutive days through no fault of the GC or its subs for any of these reasons:
1. Ordered by AHJ or court
2. Act of government or national emergency
3. Lack of certificate for payment or payment by owner per 9.4.1.
4. Owner doesn’t provide evidence of finances for project per 2.2.1.
B) If the project has been delayed more than 100% of the total number of days scheduled for completion or 120 days in a 365 day period, whichever is less.
C) If the owner repeatedly fails to fulfill their obligations under the contract and work is stopped for 60 consecutive days as a result. GC must give 7 days written notice.

86
Q

Owner’s right to terminate contract

A

A201 14.2

  1. GC repeatedly refuses or fails to supply enough properly skilled workers or proper materials
  2. GC fails to make payments for labor or material
  3. GC repeatedly disregards laws or orders of AHJ
  4. GC is guilty of substantial breach of contract documents

Owner must get agreement from IDM and provide 7 days written notice.

87
Q

Owner’s right to suspend work for convenience

A

The owner may, without cause, suspend, delay or interrupt Work. Contract time and sum shall be adjusted accordingly.

88
Q

Waiver of consequential damages

A

Owner and contractor waive claims against each other

89
Q

Initial Decision Maker

A

Architect unless noted otherwise. 30 days to make a decision until it goes to Mediation if arbitration is a condition of mediation. 10 days to take action after receipt of claim in general.

90
Q

What happens if mediation is concluded without resolution?

A

Either party may demand in writing that the other party file for binding dispute resolution within 30 days from conclusion of mediation of 60 days from start.

91
Q

3 types of accelerated schedules

A

Directed: the owner instructs the GC to speed up and agrees to pay additional costs associated with change.
Voluntary: the GC may decide to accelerate if project is behind schedule but not directed by owner to do so.
Constructive: the GC speeds up schedule due to an exusable or unavoidable delay but is neither directed to or compensated by the owner. GC may file a claim for damages.

92
Q

days bidders have to submit RFI’s

A

Up until 7 days prior to bids being due

93
Q

days bidders have to submit request for substitutions

A

Up until 10 days prior to bids being due

94
Q

Last day for addenda to be issued prior to bids being due

A

4 days prior

95
Q

When bid sums are written out, do words or numbers take precedence in case of discrepancy?

A

Words

96
Q

A305

A

Contractor’s Qualification Statement: Sworn and notorized form for GC to fill out with financial data, experience and references.

97
Q

Items architect is required to provide to owner at project completion per B101?

A
  1. Final certificate for payment
  2. Consent of surety to release retainage and lien/bond waivers
  3. Final inspection
98
Q

Reasons an architect may withhold a certificate for payment

A
  1. Defective work not remedied
  2. Probable claims against the project
  3. Failure to pay subs
  4. Damage to owner or another GC
  5. Evidence that work won’t be completed on time
  6. Repeated failure to carry out work in accordance with CDs
99
Q

Construction tolerances

A

The amount a dimension can be “off” from the specified dimension. Acceptable tolerances are dependent on their level of quality, physical properties, stage in the schedule, the way the material is used (aka 2 adjacent materials need to align). High expectations of tolerances can cause construction costs to escalate. Wood paneling has more restrictive tolerances than steel, wood framing or concrete because a small one will be noticeable.

100
Q

Force majeure

A

“Greater force” describes situations where damages or delays are caused by forces beyond control of either party to a contract. Ex: natural disasters, acts of war, terrorist attack, labor disputes.

101
Q

Who informs the surety of change orders so the insurance can be adjusted?

A

Contractor

102
Q

Exceptions where IDM is not required

A
  1. Hazardous materials
  2. Emergencies
  3. Losses covered by insurance
103
Q

Construction and services required by the CD’s, whether completed or partially completed refer to ________.

A

The Work

104
Q

What does the Cost of Work include and not include according to B101 6.1?

A

Includes: Total cost to the owner to construct all elements of the Project designed or specified by the Architect. GC costs, overhead, profit, reasonable value of labor, materials and equipment furnished or donated to Owner.
Not: Compensation of the Architect, cost of land, rights of way, financing, contingencies.

105
Q

What can owner do if GC is not paying subs?

A

A201 9.5.4

Issue joint checks

106
Q

What are authorized Architect’s reimbursables?

A

Authorized Out-of-town travel
Physical models
Permitting
Taxes on professional services

107
Q

What can a subcontractor do first if they have not been paid by the GC?

A

A201 9.6.3

Request from the architect information on the previous progress payments to the contractor.

108
Q

During procurement, what tasks does the architect assist the owner with?

A

B101 3.5.2
Facilitating the distribution of Bidding Documents
Organizing and conducting a pre-bid conference
Answering RFI’s and preparing addenda
Organizing and conducting the opening of the bids
Documenting and distributing the bidding results as directed by owner
Participating in negotiations with prospective contractors (if a negotiated contract)

Add service:

  • substitution requests
  • distributing drawings to bidders
109
Q

Which party is responsible for maintaining a record of the Applications and Certificates for Payment?

A

B101 3.6

Architect

110
Q

Which party is responsible for maintaining a record of changes in the work?

A

B101 3.6

Architect

111
Q

Who pays for taxes, permits, and inspections?

A

A201 3.6

Contractor

112
Q

Time architect has to review submittals

A

Per contractors submittal schedule or in it’s absence, with reasonable promptness per architect’s professional judgement.

113
Q

What types of tests is the owner responsible for?

A

B101 5.7

Structural, mechanical, chemical, air/water pollution, hazardous materials

114
Q

If bidding has not started within 90 days of Architect issuing CD’s to owner, what happens?

A

Owner needs to update their budget for the Cost of Work to reflect changes in the bidding and market conditions.

115
Q

Under what conditions can the owner and architect terminate the B101 for convenience?

A

B101 - 9.1
7 days written notice. Owner doesn’t pay architect, owner suspends project for more than 90 cumulative days, either party fails to perform in accordance with contract. Owner can terminate WITHOUT CAUSE. Owner must pay termination fee, all outstanding payments due and a licensing fee if they intend to keep using instruments of service.

ARE CE (5 decks)

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