C1 - Section 7 delivery note and goods received note

Question 1

delivery note definition

Answer 1

a document accompanying goods dispatched to a customer explaining what the delivery contains.

Question 2

there are normally 3 parts/copies to a delivery note. Who receives a copy? Why do they receive a copy?

Answer 2

Part 1 - This is kept by the CUSTOMER in order to compare the purchase order to then to the sales invoice.

Part 2- This is singed and returned to the SUPPLIER of the goods as evidence that the goods have been received by the customer in good condition.

Part 3 - this is singed and kept by the DELIVERY organisation such as a courier, as evidence that they have delivered the goods and that the customer has received them.

Question 3

Goods received note definition?

Answer 3

a goods received note is an INTERNAL document completed by the purchaser that records the details of goods received and contains similar information to a delivery note.

Question 4

What are goods received notes compared to?

Answer 4

Goods received notes are usually compared to purchase orders as part of the payment authorisation process.

Question 5

What information do goods received notes contain? (4)

Answer 5

1. Supplier name.
2. Quantity/type of goods or service.
3. Associated purchase order reference and delivery note number.
4. The name and reference of the carrier for delivery (if different from the supplier).