Business Process Modeling- Activity Models

Question 1

Define Business process

Answer 1

1) define as sequence of business activities that use resources to transform specific inputs into specific outputs to achieve a business goal.

Question 2

Define Business Analysis

Answer 2

1) process of defining business process requirements and evaluating potential improvements

Question 3

Define Business Model

Answer 3

1) simple abstract representation of one or more business processes.

Question 4

Define Documentation

Answer 4

Explains how business processes and business systems work. A tool for information transmission and communication.

Question 5

How did SOX affect AIS documentation?

Answer 5

1) made documentation essential for businesses
2) requires managers to assess and attest to the business’ internal control structure and procedures
3) Requires external auditors to audit management’s assessment of the effectiveness of internal controls and express an opinion on the company’s internal control over financial reporting.

Question 6

What does documentation support?

Answer 6

1) employee training
2) internal and external audit requirements
3) accountability
4) Standardized communication within enterprise
5) Standardized communication between the enterprise and its customers, suppliers, and other stakeholders

Question 7

Draw out business models

Answer 7

see slide 6

Question 8

What is an activity model?

Answer 8

1) a sequence of workflow in a business process
2) represent the sequential flow and control logic of a set of related activities
3) Tools for planning, documenting, discussing, and implementing systems

Question 9

What must an activity model be able to describe?

Answer 9

1) events that start
2) Activities and tasks within the process
3) The sequence of flow between tasks
4) Decision points that affect the flow
5) Division of activity depending on organizational roles

Question 10

What is BPMN?

Answer 10

” Business process modeling notation”

1) Specifically designed for process modeling
2) Designed to be understood by business people
3) Software available to support modeling and subsequent process simulation

Question 11

What is BPMN’s “ events”?

Answer 11

regular circle ( Begin) –> double circle ( intermediate) –> bold circle ( end).

Question 12

What are activities?

Answer 12

represent specific steps in the business process. Basic activities are modeled as rounded rectangles

Each activity is described with a short verb phrase

Question 13

What is a sequence flow in BPMN?

Answer 13

arrows to indicate the progression of activity within the process.

Question 14

What are gateways?

Answer 14

show the process of branching and merging that result of decisions

see BPMN example on slide 14

Question 15

What are BPMN pools and swimlanes?

Answer 15

1) identify participants in a business process
2) pools are organizations
3) swim-lanes identify departments or individuals

Question 16

What are message flows?

Answer 16

o————–>

an alternative sequence flow that works with another department’s activity.

Question 17

What are flow charts?

Answer 17

1) visualizations of a process activity.

Question 18

What kind of flow charts do accountants use? ( three of them)

Answer 18

1) systems flowcharts ( provide an overall view of a system, including the inputs, activities, and outputs of the process.)
2) Process maps ( a basic set of of flowchart symbols to provide a representation of the steps within a business process).
3) Document Flowcharts ( present the flow of documents through an entity, often describing the areas within the entity with responsibility for particular tasks).

Question 19

What is a Data Flow Diagram (DFD)?

Answer 19

is a graphical flow of data through a system, more than one business process.

Question 20

What are the “processes” of DFD?

Answer 20

Must have more or one data flow that come in or out.

circles = process

rectangle = source/ destination = terminators

arrows= data flows ( in one direction)