Budget

Question 1

JSO is required to submit an estimate of capital improvement requirements every ________ years

Answer 1

5

Question 2

Each ______ will work with and provide input to Budget for current level budget requests. They will also notify Budget of any changes that will affect current level of operations

Answer 2

Division chief

Question 3

Each _______ will work with Chief of Budget to develop and prioritize the CIP for his department.

Answer 3

Department Director

Question 4

Financial statements will be prepared by Budget and furnished to each ________, ________ and ________ monthly.

Answer 4

Division chief, department director and Undersheriff

Question 5

Monies will be deposited with the Tax Collector ______ or at least ______

Answer 5

Daily

At least once a week

Question 6

When closing a Petty/ imprest fund, within ________ days after receipt of the remaining funds, budget will transfer the funds to the City Treasury.

Answer 6

5 business

Question 7

All requests for grants must be approved by a ______

Answer 7

Department Director

Question 8

All grant applications must be submitted by ________

Answer 8

Budget

Question 9

Requisition requests can be approved at the following levels:

1 - 2500 _________

2501 - 5000 _________

5001 or higher _______

Answer 9

AC or higher

Chief or higher (IT & CAU senior executive)

Director or higher

Question 10

At least one budgetary quote is required for every purchase except for blanket orders for services under ______

Answer 10

$2500

Question 11

A formal purchase is defined as any purchase in excess of

Answer 11

$65000

Question 12

Sole source and proprietary purchases are publicly advertised for ______days

Answer 12

7

Question 13

A ________ is a modification to an existing purchase order, blanket order, or formal award.

Answer 13

Change order

Question 14

A change order must be approved through the chain of command to the __________

Answer 14

Chief level

Question 15

Upon receipt of good or services, a receipt transaction must be initiated in the city’s procurement system within _______ days

Answer 15

2

Question 16

For units that do not receipt goods/services into the city’s procurement system, a receipt must be provided to Budget within __________

Answer 16

One day

Question 17

At the time travel arrangements are made, if cost exceeds ________ of the estimated travel costs and ________, chain of command approval will be obtained and documented.

Answer 17

10%

$100

Question 18

Travel forms must be completed and approved through the chain of command no less than ________ prior to the date when travel arrangements must be made.

Answer 18

Four weeks

Question 19

Per diem for meals will be paid in advance only if the travel period spans at least ____ days.

Answer 19

5

Question 20

Upon return, travelers have _______ days to complete part II of the travel request form.

Answer 20

5 working

Question 21

The ________ or higher authority will sign Part II of the Travel Request Form attesting to its accuracy.

Answer 21

Division chief

Question 22

Cardholders have __________ days after returning back to their position to approve their charges.

Answer 22

7 business

Question 23

Reimbursement for damaged employee owned property must be signed by _________ & _________ or higher authority.

Answer 23

Immediate supervisor

AC