Budget Flashcards
JSO is required to submit an estimate of capital improvement requirements every ________ years
5
Each ______ will work with and provide input to Budget for current level budget requests. They will also notify Budget of any changes that will affect current level of operations
Division chief
Each _______ will work with Chief of Budget to develop and prioritize the CIP for his department.
Department Director
Financial statements will be prepared by Budget and furnished to each ________, ________ and ________ monthly.
Division chief, department director and Undersheriff
Monies will be deposited with the Tax Collector ______ or at least ______
Daily
At least once a week
When closing a Petty/ imprest fund, within ________ days after receipt of the remaining funds, budget will transfer the funds to the City Treasury.
5 business
All requests for grants must be approved by a ______
Department Director
All grant applications must be submitted by ________
Budget
Requisition requests can be approved at the following levels:
1 - 2500 _________
2501 - 5000 _________
5001 or higher _______
AC or higher
Chief or higher (IT & CAU senior executive)
Director or higher
At least one budgetary quote is required for every purchase except for blanket orders for services under ______
$2500
A formal purchase is defined as any purchase in excess of
$65000
Sole source and proprietary purchases are publicly advertised for ______days
7
A ________ is a modification to an existing purchase order, blanket order, or formal award.
Change order
A change order must be approved through the chain of command to the __________
Chief level
Upon receipt of good or services, a receipt transaction must be initiated in the city’s procurement system within _______ days
2
For units that do not receipt goods/services into the city’s procurement system, a receipt must be provided to Budget within __________
One day
At the time travel arrangements are made, if cost exceeds ________ of the estimated travel costs and ________, chain of command approval will be obtained and documented.
10%
$100
Travel forms must be completed and approved through the chain of command no less than ________ prior to the date when travel arrangements must be made.
Four weeks
Per diem for meals will be paid in advance only if the travel period spans at least ____ days.
5
Upon return, travelers have _______ days to complete part II of the travel request form.
5 working
The ________ or higher authority will sign Part II of the Travel Request Form attesting to its accuracy.
Division chief
Cardholders have __________ days after returning back to their position to approve their charges.
7 business
Reimbursement for damaged employee owned property must be signed by _________ & _________ or higher authority.
Immediate supervisor
AC
