Box

Question 1

How can I search for a document that came from one user specifically, without searching
their name?

Answer 1

Start a search, hit additional results, then use filters on right side

Question 2

What’s the difference between downloading a file to the desktop and opening it on
Microsoft Online in Box?

Answer 2

Online you can edit documents that are then saved onto box. Any edits on a downloaded file will not show up on Box.

Question 3

How do you share a document with someone who is not on box?

Answer 3

Click share next to the document, then copy the shared link and send it to desired recipient. Be sure to change access type to people with link

Question 4

What is the recommended browser when using Box?

Answer 4

Chrome

Question 5

How do I kick someone off a folder?

Answer 5

Click on the three dots next to folder name, hit sharing, then Manage collaborators. Click on the persons title to the right of their name, then hit remove.

Question 6

What is the max file size?

Answer 6

15 GB

Question 7

What is Box’s storage capacity while a user is connected to the university?

Answer 7

Unlimited

Question 8

What are the username and passwords for a Box account?

Answer 8

Umail and NetID

Question 9

How many versions of a single file will be saved on Box? How do you view previous
versions?

Answer 9

100 Versions is the maximum. To view a previous version, click on the V# blue button

Question 10

Where can you see all the documents you have recently edited?

Answer 10

Click on your name at the top right, then select “View Profile”

Question 11

Are ‘non-person’ Box accounts available for departmental or group use?

Answer 11

Yes

Question 12

Is the ‘groups’ function in Box available?

Answer 12

Only to admins

Question 13

Does Collab support Box Sync?

Answer 13

Yes

Question 14

What are two of the three ways to upload a folder to Box?

Answer 14

1. Drag and drop files into folder

2. Click the upload button on the top left

Question 15

How does someone without a Box account upload to a folder/ email to upload?

Answer 15

First, enable email upload in share settings. Upload through email by copying and pasting email address in the settings to “to” and attaching documents

Question 16

How do you restrict invitations to only those within University of California, Santa Barbara?

Answer 16

On the right hand side of navigation, make access type “people within your company”

Question 17

Are Box accounts FERPA and HIPAA compliant?

Answer 17

Yes

Question 18

How do you disable commenting in a folder?

Answer 18

Folder properties, settings, disable comments

Question 19

How do you link additional email accounts that will allow you to use multiple accounts to collaborate with users?

Answer 19

Account, account settings, login and email addresses

Question 20

How do you find a list of all the things that have been recently updated in your Box account?

Answer 20

Click on the globe on the top right