BL Companies - Recordkeeping, filing and disclosure Flashcards
What registers does the Companies Act 2006 require private companies to keep?
- Register of members
- Register of directors
- Register of secretaries
- Register of charges against companies assets
- Register of people with significant control
How long do the minutes need to be kept for shareholders to review?
10 years
How long must a directors service contract be kept?
1 year beyond each directors service
When must the annual confirmation statement be submitted to companies house?
Within 14 days of the end of the company’s review period.
(Annually from incorporation)
What must a company with share capital deliver in the annual confirmation statement?
Statement of capital - has there been any change
When must any charges against company’s assets be filed at Companies house?
within 21 days of creation
When must private companies send copies of their accounts to Companies House?
No later than 9 months after relevant accounting reference period
When must public companies send copies of their accounts to Companies House?
No later than 6 months after the relevant accounting reference period
What must small companies accounts contain?
- Balance sheet
- Statement of profit and loss
- Director approval
What view must the accounts give?
True and fair view of the company for the financial year
What is a medium or large company
More than 50 employees or turnover of £10 million or more.
What must medium and large company accounts contain?
- Balance sheet
- Statement of profit and loss
- Auditor report
- Annual directors report (should there be a dividend declared)
- Strategic report (review on directors)
What are the filing requirements for the appointment of a director?
Internal: update register of directors and directors residential address
Companies house: File an appointment of director form within 14 days
What are the filing requirements for the termination of a director?
Internal: update register of directors and directors residential address
Companies house: File a termination of appointment of director form within 14 days
When is a change of company address effective from?
When a change of registered office address form is filed at Companies House
What are the requirements for changing registered address?
Internal: update company info
Companies house: change of registered office address form
What are the filing requirements for change of accounting reference date?
File a change of accounting reference date form at Companies house
What are the filing requirements for the allotment of new shares?
Internal: update register of members and new share certificate within 2 months
Companies house:
1. Ordinary resolution of directors allotting shares within 15 days
- Return of the allotment of shares form within 1 month
What are the filing requirements for the transfer of shares?
Internal only: update register of members and issue new share certificate within 2 months
What are the filing requirements for changing the articles?
Companies house: special resolution and new articles filed within 15 days
When do all special resolutions need to be filed at Companies house?
within 15 days
What are the filing requirements for reduction of share capital?
Special resolution and a statement of solvency within 15 days
What are the filing requirements for changing the company’s name?
Companies house:
1. Special resolution
2. Change your company’s name form
3. Fee
Within 15 days
What must a company disclose on its letterhead?
- Registered name
- Part of UK its registered in
- Registered number
- Registered office address
If including a director - all directors must be included
What must a partnership disclose on its letterhead?
- Name of partnership
- Name of each member
- Partnerships business address
What must a sole trader disclose on its letterhead?
- Business name
- Real name if different
- Business address
