B6-2 Flashcards
Comparing the project work completed to date to the baseline defined in the plan occurs in which of the following processes?
a.
Implementation.
b.
Planning.
c.
Authorization.
d.
Monitoring.
Choice “d” is correct. It occurs in the monitoring phase.
Choice “b” is incorrect. The baseline is developed during the planning process.
Choice “a” is incorrect. Project work activities are completed during the implementation process.
Choice “c” is incorrect. The baseline has not yet been defined in the authorization phase and thus cannot be compared.
A senior executive of an international organization who wishes to demonstrate the importance of the security of company information to all team members should:
a.
Refer to the organization’s U.S. human resources policies on privacy in a company newsletter.
b.
Visibly participate in a global information security campaign.
c.
Review and accept the information security risk assessments in a staff meeting.
d.
Allocate additional budget resources for external audit services.
Choice “b” is correct. A senior executive of an international organization who wishes to demonstrate the importance of the security of company information to all team members should visibly participate in a global information security campaign. It is the role of project sponsors at the executive level of management to participate in high-level planning and leading the development of projects, such as information security.
Choice “d” is incorrect. Additional external audit services may detect weaknesses in the security of company information, but it will not be as effective in demonstrating the importance of the issue to all team members as the participation of senior management in a global information security campaign.
Choice “c” is incorrect. Acceptance of risk assessments at staff meetings may document the process of evaluating weaknesses in the security of company information, but it will not be as effective in demonstrating the importance of the issue to all team members as the participation of senior management in a global information security campaign.
Choice “a” is incorrect. Referencing the organization’s human resources policies on privacy in a company newsletter may notify employees of policies related to the security of company information, but it will not be as effective in demonstrating the importance of the issue to all team members as the participation of senior management in a global information security campaign.
Which of the following is a responsibility of the project manager?
a.
Carrying out the work and producing the deliverables.
b.
Approving project deliverables.
c.
Identifying and managing internal and external stakeholder expectations.
d.
Interfacing between the organization and the project itself.
Choice “c” is correct. The project manager is responsible for project administration on a day-to-day basis including identifying and managing internal and external stakeholder expectations.
Choice “a” is incorrect. Carrying out the work and producing the deliverables is a responsibility of the project members.
Choice “d” is incorrect. Interfacing between the organization and the project itself is a responsibility of the project sponsor.
Choice “b” is incorrect. Approving project deliverables is a responsibility of the executive steering committee.
Which of the following is a role of the project sponsor?
a.
Develop, implement, monitor, control and end the plan when plan objectives have been met.
b.
Communicate project needs to the Board of Directors.
c.
Responsibility for overall project delivery.
d.
Communicate project metrics to stakeholders and team members.
Choice “c” is correct. The project sponsor is an individual at the executive level of management who is responsible for allocating funding and resources to the project. The role of the project sponsor includes responsibility for overall project delivery.
Choice “d” is incorrect. Communicating project metrics to stakeholders and team members is a role of the project manager.
Choice “a” is incorrect. Developing, implementing, monitoring, controlling, and ending the plan when plan objectives have been met are roles of the project manager.
Choice “b” is incorrect. The project sponsor should communicate project needs to the Executive Steering Committee.
All of the following statements regarding project risk are correct, except:
a.
Risk is inherent in every aspect of the project management process.
b.
Planning for risk management includes risk assessment.
c.
There is always a tradeoff between risk and reward.
d.
Risk control includes anticipating everything that could go wrong throughout the project plans.
Choice “d” is correct. Anticipating everything that could go wrong throughout the project plans is a part of risk assessment, not risk control.
Choice “b” is incorrect. Planning for risk includes risk assessment as well as risk control.
Choice “c” is incorrect. Risk and reward tradeoffs are inherent in project management.
Choice “a” is incorrect. Risk, the chance that something might go wrong, is inherent in every aspect of project management.
Which of the following statements most accurately describes the scope baseline?
I.
Describes the project’s deliverables.
II.
Describes the amount of time required to complete the project.
III.
Describes attributes that can be excluded from the project.
IV.
Describes the team members who are assigned to complete the project.
a.
I only.
b.
I, II, and III only.
c.
II, III, and IV only.
d.
I, III, and IV only.
Choice “b” is correct. The scope baseline excludes certain attributes from the project. It also describes both the deliverable and the initial assumptions about the timing of the project.
Choice “d” is incorrect. Both I and III are correct but the scope baseline does not describe the team members assigned to complete the project.
Choice “c” is incorrect. Both II and III are correct, but the scope baseline does not describe the team members assigned to complete the project.
Choice “a” is incorrect. While the scope baseline does describe the project’s deliverables, it also includes II and III above.
In a quality control program, which of the following is (are) categorized as internal failure costs?
I.
Rework.
II.
Responding to customer complaints.
III.
Statistical quality control procedures.
a.
I only.
b.
I, II, and III.
c.
II only.
d.
III only.
Choice “a” is correct. In a quality control program, internal failure costs are incurred because nonconforming products and services are detected prior to being shipped to customers. Examples are rework, scrap, reinspection and retesting.
Choice “c” is incorrect. Responding to customer complaints is an external failure cost incurred because products or services failed to conform to requirements after being delivered to customers.
Choice “d” is incorrect. Statistical quality control procedures are appraisal costs incurred to detect defects.
Choice “b” is incorrect. Only rework represents an internal failure cost as described above.
Which one of the following is an example of just-in-time being used for competitive advantage?
a.
BAC Company has decreased the number of job classifications to just a few.
b.
Acme Company tells its maintenance department to intervene only if a machine breaks down.
c.
Big Deal Car Manufacturer increases the number of its suppliers to be less dependent on just a few.
d.
AJAX Cement Company has built a new, huge warehouse to store inventory.
Choice “a” is correct. A benefit of just-in-time is a more efficient use of employees with multiple skills.
Choice “c” is incorrect. Just-in-time is concerned with seamless integration between a few highly vetted suppliers known for reliability and quality resources.
Choice “d” is incorrect. Just-in-time considers inventory to be wasteful. Inventory space would likely be reduced, not expanded.
Choice “b” is incorrect. Just-in-time enables multi-skilled employees to address any breakdowns without relying on specialized skills of a maintenance department.
Which of the following is not a method for estimating the cost of a project?
a.
Vendor bid analysis.
b.
Project Management Simulation (PMS).
c.
Judgment.
d.
Reserve Analysis.
Choice “b” is correct. Project management simulation is not a method for estimating the cost of a project.
Choice “c” is incorrect. There are numerous methods for estimating project costs including judgment, reserve analysis, and vendor bid analysis. Judgment is a method for estimating the cost of a project.
Choice “d” is incorrect. There are numerous methods for estimating project costs including judgment, reserve analysis, and vendor bid analysis. Reserve analysis is a method for estimating the cost of a project.
Choice “a” is incorrect. There are numerous methods for estimating project costs including judgment, reserve analysis, and vendor bid analysis. Vendor bid analysis is a method for estimating the cost of a project.
For a fixed-price proposal, the deliverables due on the contract are not clearly defined. As a result, the potential contractor should:
a.
Build in a cost escalator to adjust for materials price increases during the execution of the contract.
b.
Wait to bid until the deliverables are clearly defined.
c.
Submit the bid because the client’s price seems more than adequate to meet the contract requirements.
d.
Modify the terms to account for unforeseen difficulties that may arise.
Choice “b” is correct. The deliverables drive pricing, cost, and other key elements to a contract; therefore, a contract should not be accepted until the contractor knows and agrees to the deliverables.
Choice “c” is incorrect. Price adequacy cannot be evaluated without clearly defined deliverables.
Choice “d” is incorrect. This is too nebulous, as unforeseen difficulties are even more difficult to account for when the deliverables are not clearly defined.
Choice “a” is incorrect. Costs cannot be properly accounted for without clearly defined deliverables.
Performance of quality assurance occurs in which of the following processes?
a.
Authorization.
b.
Close.
c.
Planning.
d.
Implementation.
Choice “d” is correct. Quality assurance takes place in the implementation process, after the standard of quality has been defined.
Choice “a” is incorrect. Quality is broadly defined in the authorization process.
Choice “c” is incorrect. The standard of quality is more precisely defined in the planning process. Quality assurance performance takes place after it is planned.
Choice “b” is incorrect. The close process occurs after the performance of quality deliverables.
Which of the following is least likely to be a major process carried out by a project manager?
a.
Closing
b.
Planning
c.
Selecting Improvement Initiatives
d.
Authorization
Choice “c” is correct. Selecting improvement initiatives is component of process management, not project management, and is not necessarily a process carried out by the project manager.
Choice “d” is incorrect. Project authorization including securing a project charter and a statement of work is a major process undertaken by the project manager.
Choice “b” is incorrect. Project planning, including development of the course of action, is a significant process undertaken by the project manager.
Choice “a” is incorrect. Closing or otherwise securing agreement that the project objectives have been met is a major process undertaken by the project manager.
