Assessment Flashcards
A certain field in the material master must be maintained as mandatory entry during initial creation. Which of the following factors influence the field selection? note there are three correct answer answers to this question.
transaction code
procurement type
material type
purchasing group
company code
transaction code
procurement type
material type
confirmed quantities and dates must be recorded in the purchase order item. Your purchasing department expects suppliers to send purchase order confirmations and shipping notifications. What do you need to configure in customising?
A confirmation control key relevant for the proof of delivery
A confirmation control key with a sequence of two confirmation types
A confirmation control key with at least one confirmation type marked as relevant for planning
A purchasing value key with the order acknowledgement indicator preset
A confirmation control key with a sequence of two confirmation types
for which of the following characteristics can you set up the flexible workflow for purchase order approval? Note there are three correct answers to this question.
material group
document type
currency
supplier
plant
material group
document type
currency
during re-order point planning which time elements does the forward scheduling procedure take into account when calculating the availability date? Note there are three correct answers to this question.
purchasing department processing time
total shelflife
good receipt processing time
planned delivery time
goods issue processing time
purchasing department processing time
goods receipt processing time
planned delivery time
which of the following elements influence the GL account determination? Note there are two correct answers to this question.
chart of accounts
valuation area
business area
controlling area
chart of accounts
valuation area
which of the following assignments are possible for a purchasing organisation? Note there are three correct answer answers to this question.
several plants from the same company code to one purchasing organisation
several plants from different company codes to one purchasing organisation
one purchasing organisation to multiple company codes
multiple purchasing groups to one purchasing organisation
one purchasing organisation to one company code
several plants from the same company code to one purchasing organisation
several plants from different company codes to one purchasing organisation
one purchasing organisation to one company code
in which sequence does the system search for a valid source of supply when you manually create a purchase requisition with automatic source determination?
1. quote arrangement,source list,outline agreement,info record
2. info record,outline agreement item,source list,quota arrangement
3. info record,source list,outline agreement item,quota arrangement
4. source list,outline agreement item,info record,quota arrangement
- quota arrangement,source list,outline agreement item,info record
you are entering a supplier invoice with reference to purchase order after verifying that the balance is zero. You decide to post the invoice. the system detects quantity differences that exceeded the upper tolerance limit specified in customising. How does the system react?
A message is issued. You can post the invoice and it’s automatically released for payment.
No message is issued. You can post the invoice and it is automatically blocked for payment.
A message is issued. You can only park the invoice.
A message is issued. You can post the invoice and it is automatically blocked for payment.
A message is issued. You can post the invoice and it is automatically blocked for payment.
what happens when you post a logistics invoice for a purchase order that you have received in the system? Note there are two correct answers to this question.
The payment is posted against open liabilities.
The accounting documents are created.
The purchase order history is updated.
Open liabilities are evaluated.
The accounting documents are created.
The purchase order history is updated.
you want to automatically create scheduling agreement schedule lines. How can you accomplish this?
in the background when creating a scheduling agreement
With the release creation profile
Through material requirements planning (MRP)
By running the program to generate scheduling agreement releases
three material requirements planning (MRP)
Which of the following are possible personalisation options of the SAP Fiori launchpad? Note: There are two correct answers to this question.
add tile groups to business roles
add new catalogues
add tiles to existing tile groups
add new tile groups
add tiles to existing tile groups
add new tile groups
what can you control with a document type in purchasing? Note there are three correct answers to this question.
item number interval
number range
allowed item categories
confirmation control
allowed account assignment categories
item number interval
number range
allowed item categories
in the standard system, a controllable system message is shown when a user creates a purchase order with a delivery date in the past. what must you configure to allow such purchase orders to be only created by authorised users?
copy the system message to a new version. set it as an error message. assign the version with user parameter MSV to non-authorised users
copy the system message to a new version. Set it as a warning message. assign the version with user parameter MSV to the authorised users
copy the system message to a new version. set it as an error message.
assign the version with user parameter MSB to the authorised users
copy the system message to a new version. Set it as a warning message. assign the version with user parameter MSV to non-authorised users.
copy the system message to a new version set it as an error message assign the version with user parameter MSV to non authorised users
where can you enter a rounding profile note? Note: There are two correct answers to this question
lot sizing procedure
purchasing info record
source list
material master
purchasing info record
material master
what is the definition of an opening horizon?
The time available for the MRP run to convert a requirement into a schedule line or planned order
The time available for the MRP run to convert requirements into purchase requisitions or planned orders
the time available for the MRP controller to convert a purchase requisition into a purchase order or a schedule line
the time available for the MRP controller to convert a planned order into a purchase requisition or production order.
The time available for the MRP controller to convert a planned order into a purchase requisition or a production order
which requirements do occasional users usually have concerning their user interface? Note there are two answers to this question.
It should be browser based.
It should be back end oriented.
It should be simple.
It should have many functions.
it should be browser based
it should be simple
What do you call a field in SAP GUI where you can enter transaction code to start a transaction?
Fiori launchpad
Command field
Sup easy access favourite
Menu bar
Command Field
In the subcontracting process a supplier provides you with material that you store but are not required to pay for immediately
True
False
False
how are organisational levels in a company structured from the top down?
company code, client, plant storage location
client, plant, company code, storage location
client,company code, plant storage location
plant,client, company code, storage location
client, company code, plant, storage location
A purchasing organisation can be assigned only to one company code
true
false
true
A purchasing organisation can only be a responsible for plants of one company code
True
False
False
The key of a storage location is unique within which organisational unit?
client
company code
plant
purchasing organisation
plant
which of the following are sap fiori apps that are used for the basic procurement processes? note there are three answers to this question.
Confirm production order
manage purchase orders
create supplier invoice
post goods receipt for purchasing document
Manage purchase orders
create supplier invoice
post goods receipt for purchasing document
which documents can you refer to when creating a purchase order? note there are two answers to this question.
production order
purchase order
supplier invoice
contract
purchase order
contract
which of the following predefined item categories exist in purchasing? Note: There are three answers to this question
subcontracting
standard
reversal
Third-party
subcontracting
standard
third-party
which documents are created with a valuated goods receipt? Note: there are two answers to this question
confirmation document
material document
accounting document
reversal document
material document
accounting document
A movement type is always required for posting a good movement
true
false
true
which documents are created with an invoice posting? note there are two answers to this question
invoice document
confirmation document
accounting document
reversal document
invoice document
accounting document
which of the following objects are represented by business partner master data? note there are two correct answer answers to this question.
MRP area
supplier
storage location
customer
supplier
customer
which organisational levels are relevant in the maintenance of a business partner with the supplier and FI vendor roles? note there are two correct answers to this question.
Purchasing organisation
Storage location
purchasing group
company code
purchasing organisation
company code
which of the following views can be created in a material master record? note there are three answers to this question.
purchasing organisation data
Accounting
sales
source of supply
forecasting
accounting
sales
forecasting
when creating a material master record you have to specify a material type. what does the material type control? note: there are three answers to this question.
the type of number assignment
The permissible length of the material short text
whether a material may be ordered
which views can be maintained
Whether a material may only be purchased for certain suppliers
the type of number assignment
whether a material may be ordered
which views can be maintained
if you want to add a view to a material master record, you must make a change to the material master record
true
false
false
what kind of data is a purchasing info Record?
transaction data
customising setting
master data
reporting data
master data
which of the following organisational levels are relevant for purchasing info Records? note there are three answers to this question.
Client
company code
plant
storage location
purchasing organisation
client
plant
purchasing organisation
which of the following MRP elements can be created for a material procured externally by a requirements planning run? There are 2 correct answers
production order
scheduling agreement schedule lines
sales order
purchase requisition
purchase order
outline agreement
scheduling agreement schedule lines
purchase requisition
which of the following factors influence the type of procurement proposals that are created by the MRP run? There are two correct answers to this question.
the procurement type of the material
the MRP procedure of a material
The plant parameters
The method to run MRP/ the planning run method
The procurement type of material
The method to run MRP
in demand driven planning, plan requirement quantities trigger requirements calculation
true
false
true
consumption based planning methods are usually based only on past material usage
True
False
True
in forecast based planning, you can consider external requirements
true
false
false
MRP areas can only be specified within a plant
true
false
true
how many subcontractors can be included in a subcontractor type MRP area
0
1
2
Unlimited
1
determine whether this statement is true or false - receipt elements (planned orders, purchase requisitions) containing a storage location that belongs to an MRP area are assigned to this MRP area automatically
true
select the possible types of MRP area for planning. Note there are 3 answers to this question.
company code
plant
warehouse
storage location
subcontractor
plant
storage location
subcontractor
which field in the material master record controls whether a material is planned consumption based or demand based?
the MRP profile
the MRP type
the MRP group
the MRP controller
the MRP type
on which organisational levels can MRP relevant fields like lot sizing procedure or MRP type be maintained in a material master record? Note: There are 2 answers to this question
plant
storage location
MRP area
client
plant
MRP Area
which of the following statements apply to the MRP type? Note there are two answers to this question.
The MRP type is assigned to a material and controls the MRP procedure
A material can have different MRP types per plant and even per MRP area
the MRP types are delivered by SAP and cannot be changed
allowed MRP types are defined per material type.
The MRP type is assigned to a material and controls the MRP procedure
A material can have different MRP types per plant and even per MRP area
what are the lot sizing procedure Categories? Note there are 3 answers to this question
static
periodic
exact
optimising
dynamic
static
periodic
optimising
The replenishment lead time of the material is the sum of the purchasing department processing time, planned delivery time and goods receipt processing time. These three elements can be maintained in the material master record.
True
False
False - First part correct however only planned delivery time and goods receipt processing time is maintained in the material master record. Purchasing department processing time is maintained in customising.
The following describes the individual sub processes of a planning run: check the planning file, net requirements calculation, lot-size calculation, scheduling and type of procurement proposal determination. with the corresponding settings the system determines a source of supply during a planning run for externally procured materials and assigns them directly to the procurement proposal.
True
False
True
The low-level code is the lowest level at which a material appears within a bill of materials
True
False
True
The low-level code that is used during the MRP run is automatically determined and is displayed in the planning file.
True
False
True
in the reorder point planning MRP procedures, procurement is triggered when the sum of plant stock and fixed receipts fall short of the reorder point. the reorder point should include the expected average material requirements during the replenishment lead time, plus a safety stock to safeguard against uncertainties.
True
False
True
during net requirements calculation of a material planned with reorder point planning, the warehouse stock available for MRP includes the plant stock and the on order stock. which of the following elements belong to on order stock? Note: There are 3 answers to this question.
purchase requisitions
purchase orders
sales orders
firm planned orders
fixed purchase requisitions
planned orders
purchase orders
firm planned orders
fixed purchase requisitions
during backward scheduling for a material plant with reorder point planning, the system defines the date on which the material will be available, starting from the date of the planning run. starting with today’s date, the availability date is calculated by adding the purchasing department processing time (in working days) the planned delivery time (in calendar days) and the GR processing time (in working days)
true
false
False - This is forward scheduling not backward scheduling
The MRP group is assigned to the relevant master record according to the material type
true
false
true
how many processing keys for the planning run are available?
1
2
3
4
2 - The two available keys to choose from when starting the MRP run are NEUPL and NETCH
The creation indicator for MRP lists determines if and when the planning run should create MRP lists
true
false
true
what is the correct processing key to use if you want to trigger regenerative planning?
NETCH
NEUPL
NEUPL
plant parameters have higher priority than MRP group parameters
true
false
false - MRP group is more precise than plant level so it has priority
with MRP live you can flexibly define the scope of planning: for example you can decide to plan a range of materials that are the responsibility of certain MRP controllers in selected plants
true
false
true
what are the options for converting a planned order into a purchase Requisition? Note there are two answers to this question
Individual conversion
collective conversion
conversion by storage location
conversion by purchasing group
Individual Conversion
Collective Conversion
The MRP list always displays the stock/requirements situation at the time of the last planning run, and also provides a work basis for the MRP controller
True
False
True - The MRP list always displays the result of the last MRP run in contrast to stock/requirements list
any number of transaction calls can be defined in a navigation profile
true
false
true
exception messages are created during the planning run for situations that need to be checked by the MRP controller
true
false
true
which of the following forecast models is characterised by a continual increase or decrease of the mean value?
Constant model
seasonal model
seasonal trend model
trend model
trend model - There is no increase or decrease for a constant model and a seasonal model shows a seasonal pattern
in the absence of historical data for material, you can perform the forecast with reference to the consumption values of another material
true
false
true
you can control the period in which you want to forecast in the material master record using the period indicator
true
false
true
which of the following inputs are required to determine the new basic value in a forecast with first order exponential smoothing? Note: There are 3 answers to this question.
basic value from the proceeding period last past consumption value
mean absolute deviation
alpha smoothing factor
basic value from the preceding period
last past consumption value
alpha smoothing factor
(mean absolute deviation is something the system calculates)
you can enter the number of periods for initialisation in the forecast view in the material master
true
false
true
what is the minimum historical value required for the seasonal forecast model?
1
3
13
15
13
what are the options for performing a forecast in the SAP system? Note there are 4 answers.
Total forecast online
Individual forecast
individual forecast for material without a material master record
total forecast in background processing individual forecast in the material master record
interim forecast
total forecast online
individual forecast
total forecast in background processing
individual forecast in the material master record
which of the following indicators do you use to define the number of forecast periods that are to be considered in material requirements planning when using forecast-based planning?
safety time indicator
spitting indicator
forecast indicator
consumption indicator
spitting indicator
which of the following steps are involved in backward scheduling? note there are 3 answers.
The system determines the release date of the purchase requisition backwards from the requirements date
The purchasing department processing time in working days is added to determine the release date.
The opening period is counted back from the order Start date
for a start date in the past the system automatically switches to forward scheduling
The system determines the release date of the purchase requisition backwards from the requirements date
The opening period is counted back from the order start date
for a start date in the past the system automatically switches to forward scheduling
which of the following is the correct algorithm for determining the time interval during the time phased planning run?
MRP date + planning cycle + purchase department processing time + goods receipt processing time
MRP date + planning cycle + purchasing department processing time + planned delivery time + good receipt processing time
MRP date + planning cycle + planned delivery time + goods receipt processing time
MRP date + planning cycle + purchasing department processing time + planned delivery time
MRP date + planning cycle + purchasing department processing time + planned delivery time + goods receipt processing time
The re-order point comprises the safety stock and the average requirement in the replenishment lead time . reorder point=safety stock + average daily requirement*replenishment lead time
True
False
True
during manual reorder point planning you define the reorder point and the safety stock in the material master. for automatic reorder point planning, the reorder point and safety stock are automatically calculated by the system during the forecast run
true
false
true
based on the historical values the forecast program can calculate the reorder point for a material planned
with reorder point planning
true
false
true
select the possible sources of supply that can be used by an MRP run for an externally procured material in the SAP system. note there are 3 answers to this question.
The purchasing information record
sales order
contract
means of transportation
scheduling agreement
The purchasing information record Outline agreement item (contract and scheduling agreement)
(A plant can also be used as a source of supply)
using a quota arrangement, MRP can split and distribute the needed quantity over multiple sources of supply
true
false
true - procedure is called splitting (can control this using assigned lot sizing procedure)
select the correct and available system options for automatic source determination during an MRP run. note there are 2 answers to this question.
use the source list to assign a source to a purchase requisition
user a quota arrangement for automatic source determination during MRP
use an existing production order to automatically select the right source i.e the plant in which you want to produce the material
use a special procurement key called SRM to let the MRP run automatically select sources supply based on SRM quotation processing
use the source list to assign a source to a purchase requisition
use a quota arrangement for automatic source determination during MRP
which of the following statements about the valuation class are correct? Note: There are 2 answers to this question.
The valuation class is used to determine which stock account is updated during the goods movements of material.
The valuation class is a grouping key that controls the procedure used to evaluate a material.
Your choice of valuation class determines if purchasing conditions at plant level are allowed for a material
The valuation class enables you to manage the stocks of several materials in one stock account.
The valuation class is used to determine which stock account is updated during the goods movement of a material
the valuation class enables you to manage the stocks of several materials in one stock account
if a raw material is transferred within one plant, what kind of posting is done in financial accounting?
price Difference posting is made
no posting is made
only accounting documents are updated
A new account is created
no posting is made - transferring a material within one plant does not impact Financial Accounting
you have ordered a material for the warehouse that is valuated at the standard price (price control S). If you now post the goods receipt for this purchase order which of the following things happen? Note: There are two answers to this question.
If the purchase order price differs from the standard price This difference is directly posted to the stock account.
The inventory posting is carried out at the standard price defined in the material master record
the standard price in the material master record is adjusted to the purchase order price.
The total stock in the material master record is increased by the goods quantity.
The inventory posting is carried out at the standard price defined in the material master record
The total stock in the material master record is increased by the goods receipt quantity
you have ordered a material for the warehouse that is valuated at the moving average price (price control V). If you now post the goods receipt for this purchase order which of the following things happen? Note: There are 3 answers to this question
The inventory posting is carried out at the purchase order price
the total stock in the material master record is increased by the good receipt quantity.
The moving average price in the material master record is recalculated based on the new stock value and the new total stock.
The average price is calculated according to the formula total stock/total value.
The inventory posting is carried out at the purchase order price.
The total stock in the material master record is increased by the goods quantity.
The moving average price in the material master record is recalculated based on the new stock value and the new total stock.
(Moving average price = total value/ total stock)
which of the following data is necessary in a purchase order item If you want to purchase material directly for consumption? Note: There are 3 answers to this question.
account assignment category
material number
GL account
material short text
storage location
Account assignment category
G/L account
material short text
which factor in a material master record controls whether an account assignment category must be specified in a purchase order for this material?
material group
industry sector
material type
field selection
material type
how can purchase requisitions be created automatically? Note: There are 2 answers to this question
during material master data maintenance
when cancelling a sales order
when saving production orders
by the materials requirements planning run
when saving production orders
by the material requirements planning run
when you create a purchase requisition item, you must always enter the valuation price manually?
true
false
false - valuated price is pulled from the material master record
which source of supply is an outline agreement? Note: There are 2 answers to this question
purchasing info record
scheduling agreement
production version
contract
scheduling agreement
contract
(production versions belong to manufacturing)
you want to purchase material to replenish the warehouse stock. which entries are required for this in a purchase order item? Note: There are 2 answers to this question.
account assignment category
material number
goods receipt indicator
invoice receipt indicator
material number
goods receipt indicator - warehouse stock is updated at the time of the goods receipt
(if you specify an account assignment category in a purchase order item then you are procuring the material for consumption and not for the warehouse)
in a purchase order item for consumable material, the goods receipt and invoice receipt checkboxes are selected. now you post the goods receipt for this PO item.which GL accounts are posted to at goods receipt? Note: There are 2 answers to this question.
GR/IR account
vendor account
stock account
consumption account
GR/IR Account
Consumption Account
in a purchase order item for consumable material, only the invoice receipt check box is selected. now you post the supplier invoice for this PO item. which GL accounts are posted to at invoice receipt? Note: There are 2 answers to this question
GR/IR account
vendor account
stock account
consumption account
Vendor Account
Consumption Account
with the create purchase requisition app how can you create a purchase requisition item? Note: There are 3 answers to this question
Add the number of a material master record
Describe the required product if it is not found in a catalogue
important an excel list with material numbers
select the material from a catalogue
add the number of a material master record
describe the required product if it’s not found in a catalogue
select the material from a catalogue
The default settings for user can be centrally maintained by an administrator.
true
false
true
you are using the confirm receipt of goods-new app. which conditions must a purchase requisition item fulfill so that you can confirm a good receipt for this item? Note: There are 2 answers to this question
The purchase requisition item was created by you or for you
a purchase order has been created for the purchase requisition item
the item has been completely delivered
An invoice must’ve been entered for the purchase requisition item.
The purchase requisition was created by you or for you
a purchase order has been created for the purchase requisition item
which of the following data must you specify when creating a quantity contract? Note: There are 3 answers to this question.
supplier
total value
agreement type MK
delivery date
plant
purchasing organisation
release documentation
Supplier
Agreement Type MK
Purchasing Organisation
(The total value must be created in a value contract. The delivery date and the plant must be specified in a contract release order. The release documentation is automatically updated by the contract release order)
which indicators can you find in the source list? Note: There are 2 answers to this question
Automatic purchase order allowed
fixed supply Source
source list requirement
Used in materials planning (MRP)
Fixed Supply Source
Used in materials planning (MRP)
how can you maintain a source list? Note: There are 2 answers to this question
manually per material and plant
when creating or changing a purchase order item
automatically by the system
Manually, per material and plant
Automatically by the system
which screen areas are differentiated in the single screen transaction create purchase requisition (ME51N) Note: There are 3 answers to this question
initial data
header
footer
document overview
item overview
Header
Document Overview
Item Overview
The single screen transaction create purchase order (ME21N) is divided into the same screen areas as the transaction create purchase requisition (ME51N)
True
False
True - Header, Item Overview, Document Overview
which documents can you display in the document overview in transaction ME2 1N? Note: There are 3 answers to this question
purchase orders
contracts
accounting documents
material documents
purchase requisitions
Purchase Orders
Contracts
Purchase Requistions
what do you specify using the Breakdown in the document overview of transaction ME21N?
The values for selecting the documents The criteria to be used for sorting the selected documents
the data to be displayed for a selected document
The criteria to be used for sorting the selected documents
which prerequisites must be fulfilled for the automatic conversion of purchase requisitions into purchase orders? Note: There are 3 answers to this question
The purchase requisition header must have a valid source of supply assigned to it
In the material master record the automatic PO indicator must be selected
The purchase requisition item must have a valid source of supply assigned to it
in the supplier master record the automatic PO must be selected.
in the material master record the automatic PO indicator must be selected
The purchase requisition item must have a valid source of supply assigned to
in the supplier master record, the automatic PO indicator must be selected
as in the document overview of transaction ME21N (create purchase order) you can use a selection in the overview tree of transaction MIGO (goods movements) to decide which documents are displayed
true
false
false - you can use search for document function for this purpose
you want to post a good receipt for a purchase order with the single screen transaction for goods movements (Migo). which values have to be specified before you enter the purchase order number? Note: There are 3 answers to this question
transaction
plant and storage location
movement type
type of reference document
default values for your user
transaction
movement type
type of reference document
which different stock types exist? Note; There are 3 answers to this question
unrestricted use stock
restricted use stock
blocked stock
quality inspection stock
unrestricted use stock
blocked stock
quality inspection stock
which transactions can be entered with the single screen transaction Enter invoice (MIRO) Note: There are 3 answers to this question
subsequent delivery
invoice
subsequent adjustment
subsequent debit
credit memo
Invoice
Subsequent Debit
Credit Memo
what do you indicate and imply when you select the booking OK Indicator for an item in the invoice? Note: There are 2 correct answers to this question
The item has been checked.
The item will be selected for the invoice posting
the item has been processed.
The item requires a manual booking confirmation when posting.
The item has been checked.
The item has been processed.
which of the following statements applies to the re-order point procedure?
re-order point planning is based on a comparison of the physical stock in all storage locations belonging to the MRP area with the reorder point. if the physical stock is lower than the reorder point procurement is triggered
re-order point planning is based on a comparison of the available stock (total of warehouse stock in the MRP area and fixed receipts) with the reorder point if the available stock is lower than the re-order point, procurement is triggered
re-order point planning is based on a comparison of the available stock (total of warehouse stock in the MRP area and fixed receipts) with the safety stock. if the available stock is lower than the safety stock procurement is triggered.
re-order point planning is based on a comparison of the available stock (total of warehouse stock in the MRP area and fixed receipts) with the reorder point. if the available stock is lower than the reorder point procurement is triggered
which field in the material master controls which procedure is used to plan a material?
the procurement type
the MRP type
the lot sizing procedure
The MRP Type
which of the listed objects are a source of supply in sap S/4HANA. Note: There are 4 correct answers to this question
plant
purchasing info record
contract
source list
scheduling agreement
release order
Plant
Purchasing Info Record
Contract
Scheduling Agreement
(a contract release order is a purchase order with reference to a contract)
In SAP S/4HANA you must enter the source of supply in the source list of the material and flag as relevant for MRP if the planning run is to uniquely determine this source of supply
True
False
False - Source List is no longer mandatory for source determination during the planning run
Specify the requirements necessary for a requisition item to be converted automatically into a purchase order. Note: There are 4 answers to this question
A valid source must be assigned to the requisition item
the automatic purchase order indicator must be set in the material master record
the automatic good receipt settlement indicator must be set in the vendor master record
the automatic purchase order indicator must be set in the supplier master record
no additional entries such as the tax code for automatic GR settlement may be necessary during conversion
a valid source must be assigned to the requisition item.
The automatic purchase order indicator must be set in the material master record.
The automatic purchase order indicator must be set in the supplier master record
no additional entries such as the tax code for automatic GR settlement may be necessary during conversion.
which of the following prerequisites must be fulfilled for the automatic goods receipt settlement? Note: There are 3 answers to this question
The purchase order must’ve been generated automatically
the indicator for automatic receipt settlement must be set in the supplier master record
the indicator for automatic goods Receipt settlement must be set in the purchase order item
the automatic goods receipt settlement must not be excluded for the material and vendor in the info record
The indicator for automatic goods receipt settlement must be set in the supplier master record
the indicator for automatic goods receipt settlement must be set in the purchase order item.
The automatic goods receipt settlement must not be excluded for the material and vendor in the info record.
what are the functions of sap smart business KPIs Note: There are 4 answers to this question
smart filter
layout
drill down
mini charts
selection variant
export to spreadsheet
Smart filter
drill down
mini charts
export to spreadsheet
what can you do in terms of the cards on the procurement overview? Note: There are 3 answers to this question
Hide cards
Rearrange cards
create new cards
filter the cards content
hide cards
rearrange cards
filter the cards content
what do you have to set so that price conditions in orders are only visible to certain users?
The transaction field selection key
the activity category field selection key
the user parameters EVO
the user parameters EFB
The user parameters EFB
your company procures some materials exclusively through consignment, and you want the requirements planning for these materials to generate purchase requisitions for supplier consignment rather than regular purchase requisitions. What do you have to do for each of the materials in question to make this work?
Note: There are two correct answer answers to this question.
You have to store a default storage location for external procurement in the material master
You have to store a special planning group for consignment in the material master
You must store an order book with at least one source of supply in the material master
You have to store a special procurement type and special procurement key for consignment in the material master
you must store an order book with at least one source of supply in the material master
you have to store a special procurement type and special procurement key for consignment in the material master
how can account determination for planned additional procurement costs be controlled based on the condition type?
By assigning an access sequence to the condition type
By assigning an account key to the condition type
By assigning a condition record to the condition type
By assigning a calculation schema to the condition type.
by assigning a calculation schema to the condition type
In the SAP S/4HANA system there is the possibility of transferring between plants within a company code. What are the characteristics of stock transport orders?Note: There are three correct answers to this question
The material or goods that are on the way to the receiving plant can be managed as valuated stock in transit
You can post the goods issue from the quality inspection stock of the supplying plant
At the time of goods issue two accounting documents are created one for the issuing plant and one for the receiving plant
The material or goods that are on the way to the receiving plant are part of the valued inventory of the supplying plant.
You can post a good receipt to the blocked stock of the receiving plant
The material or goods that are on the way to the receiving plant can be managed as valuated stock in transit
The material or goods that are on the way to the receiving plant are part of the valued inventory of the supplying plant.
You can post a good receipt to the blocked stock of the receiving plan
in which cases do you receive an error message from the system if the automatic account determination was set up incorrectly? Note: There are three correct answers to this question.
In case of material price change
In the case of a booking in the goods receipt blocked stock
In the event of a transfer from one inventory type to another
In the event of a transfer from one company code to another
In case of a price change of the purchasing info record
In the case of a booking in the goods receipt blocked stock
In the event of a transfer from one inventory type to another
In the event of a transfer from one company code to another
releases or delivery schedule releases should be created automatically by the system. what is necessary for this?
The possibility of background processing
the requirements planning
the release creation profile
the release/schedule release creation program
The release creation profile
which statements apply to the final delivery indicator in an order item? note: there are three correct answers to this question
as soon as it is set, the order item no longer has any significance for requirements planning
the indicator can be set manually when booking the goods receipt
if it set, goods receipt can no longer be posted for the corresponding order item
it is set automatically by the system if the delivered quantity does not fall below the delivery tolerance
as soon as it is set, the order item no longer has any significance for requirements planning
the indicator can be set manually when booking the goods receipt
it is set automatically by the system if the delivered quantity does not fall below the delivery tolerance
What are the central tasks of Material Requirements Planning? (2 answers)
To monitor stocks
To automatically generate procurement proposals for purchasing and production
What possible procurement proposals (what items can be created) can be created by the automatic planning run? (3 answers)
Planned Orders
Purchase Requisitions
Scheduling agreement delivery schedule lines
What do these letters stand for (Procurement Types)
E
F
X
E = In-House Production
F = External Procurement
X = Both Procurement Types permitted
What are the two planning run methods?
MRP Live (optimised for SAP HANA)
classic MRP (already available in SAP ERP)
What does the system generate in the MRP run for materials produced in-house? (Procurement type E)
Planned Orders - These can then be converted into production orders
For externally procured materials (material type F) what does the system generate in MRP Live?
Delivery Schedule Lines with a valid scheduling agreement AND Purchase Requisitions
For externally procured materials (material type F) what does the system generate in Classic MRP?
A planned order OR a purchase requisition (if purchase requisition have to select creation indicator on initial screen of planning run) OR delivery schedule lines (if a scheduling agreement exists for a material - if scheduling agreement delivery schedule lines have to select creation indicator on initial screen of planning run)
What does consumption based planning mean?
Using past data to calculate future requirements
What are requirements that trigger MRP? (6)
Sales Orders
Dependent requirements
Material reservations
Stock Transfer requirements
Planned independent requirements
Safety Stock
What are the net requirements triggers for consumption based planning?
When a stock level falls below a re-order point or forecast requirements
How do you set plant parameters in SAP S/HANA?
Customising> Materials Management > Consumption Based Planning > Plant Parameters > Carry out overall maintenance of plant parameters
What is the difference between manual re-order point planning and automatic reorder point planning?
Manual re-order point planning is when the MRP controller determines the reorder point manually
Automatic re-order point planning is when the system calculates the reorder point using the forecast
What should the reorder level cover?
Hint: Time
The expected average material requirements during the replenishment lead time
What does the total firmed receipt quanity include? (5)
Inventory
Production Orders
Purchase Ordere
Fixed Planned Orders
Fixed Purchase Requisitions
Where is the MRP Procedure assigned?
In the material master record for each material and plant (or MRP area)
Where are MRP areas defined?
Within a plant
How do you create Storage Location MRP areas and Subcontractor MRP Areas? Note: Plant MRP areas are created by default
Customising > Materials Management > Consumption Based Planning > Master Data > MRP Areas
(You can also create subcontractor MRP areas)
What do you need to specify in the MRP profile? (3)
SAP Easy Access Screen > Logistics > Materials Management > Material Master > Profile > MRP Profile > Create
Changing a MRP profile updates values for all material master records using this profile
Fields that are populated automatically
The values to be entered into fields
Which values can be overwritten
What does maintenance status E mean? (In Extend Material)
The maintenance status determines whether a material master record has been sufficiently maintained for a particular process
Purchasing
How do you add additional data/ ensure views for a material have been maintained? (What Fiori Transaction)
You can go to “Extend Material View” under Material Master to add any additional data
which field in the material master record is only necessary for materials of a material type with value updating?
base unit of measure
valuation class
material group
material description
Valuation Class
which views are maintained exclusively at client level in the material master record? Note: There are 2 answers to this question
MRP
purchase order text
purchasing
basic data
Purchase Order Text
Basic Data
(in the purchasing view some data such as the purchase value key is maintained at client level while other fields such as purchasing group are maintained at the plant level)
for which of the following can you create different data for business partners? Note: There are 2 answers to this question
plant
material group
purchasing group
supplier sub range
Plant
Supplier sub-range
you want to send a request for quotation to a supplier for which no master record exists. which statement is true?
An RFQ is not possible in the sap system
In this case you can use a one time supplier
you have to use a supplier where the account group allows external number assignment. This enables you to enter a number in the document that has not yet been created.
You have to use a special document type.
You can use a one time supplier
which of the following can you assign to a purchasing category? Note: There are 2 answers to this question
material types
account groups
material groups
suppliers
Material Groups
Suppliers
which of the following is the partner role for address determination for return deliveries?
OA (ordering address)
PI (invoicing party)
AZ (alternative payment recipient)
GS (goods supplier)
GS (Goods Supplier)
to which objects can you assign partner schemas? Note: There are 2 answers to this question
account groups
purchasing organisations
contact persons
purchasing document types
account groups
purchasing document types
which statements apply for condition maintenance in purchasing info records? Note: There are 2 answers to this question
there is only one valid condition record for one date
if the new validity period overlaps an existing validity period completely, the latter is deleted when saving
if a condition record is created with a plant reference, no further condition records can then be created without a plant reference.
If a plant delivery time is entered in the purchasing information record this is transferred to the material master record on saving.
there is only one valid condition record for one date
if a new validity period overlaps an existing validity period completely, the latter is deleted when saving
The conditions in purchase orders are always time independent
true
false
True
(Conditions in info records, contracts and general conditions are time dependent)
at which level can you maintain conditions in the information record? Note: There are 2 answers to this question
purchasing organisation
material
Client
purchasing organisation with plant
purchasing organisation
purchasing organisation with Plant
an information record can apply to all plants of a purchasing organisation
true
false
true
you create a purchase order using an information record for a material group. which of the following mandatory entries in the item? Note: There are 2 answers to this question
material number
account assignment category
quantity
short text
account assignment category
quantity
which of the following categories of purchasing information records can you create? Note: There are 2 answers to this question
standard
third-party
subcontracting
plant
standard
subcontracting
which statements apply for contracts in contract items? Note: There are 2 answers to this question
Contracts can be created only with reference to a purchase requisition.
You can use account assignment category U (unknown) for a contract item
contracts can be created without reference to an outline agreement requisition
for a consumable material, the account assignment data must already be stored in the contract.
You can use account assignment category U (unknown) for a contract item
contracts can be created without reference to an outline agreement requisition
A quantity contract is fulfilled when a stipulated overall target value is reached as a result of the issue of release orders
true
false
false - a quantity contract is fulfilled when a stipulated target quantity per contract item is reached as a result of the issue of release orders
The W item category can be used in quantity and value contracts
true
false
false - You can only use the item category W in value contracts
items to be purchased from a value contract with the item category M all have the same… (Note: There are 2 correct answers)
Material group
short text
purchasing group
price
Material Group
Price
You can create a contract with reference to a scheduling agreement, but you cannot create a scheduling agreement with reference to a contract
True
False
False - Other way around
how do scheduling agreements differ from contracts? Note: There are 2 answers to this question
The U (unknown) account assignment category is allowed in the contract but not in the scheduling agreement
contracts can contain a plant but scheduling agreement must contain a plant.
You can use the W item category in both the contract and the scheduling agreement, but you can only use the M item category in the contract.
The U (unknown) account assignment category is allowed in the contract but not in the scheduling agreement
contracts can contain a plant but scheduling agreements must contain a plant
Which of the following API types does SAP recommend to use to achieve clean core integrations? Note: There are 2 answers to this question
OData
IDoc
SOAP
RFC
OData
SOAP
What does the item category determine in a purchasing document?
Whether storage location changes are possible without evaluation
Whether deliveries of unlimited amounts are possible
Whether deliveries can be booked and paid for without an invoice
Whether items without a material number are possible
Whether items without a material number are possible
How is the company code determined by the system when posting a goods movement within a plant?
A plant is always assigned to only one company code and only exists once in each client. This means that the derivation from plant to company code is clear
The company code is determined by assigning the plant to the material master (goods) since this relationship is 1-N
You have to specify the company code when booking, as a clear derivation is not possible
The company code is determined by assigning the plant to the purchasing organisation, as this relationship is unique
A plant is always assigned to only one company code and only exists once in each client. This means that the derivation from plant to company code is clear
Which media can be used to transmit a message to a supplier in S/4HANA? Note: There are 4 answers to this question
WAS
Pressure
E-mail
fax
phone
WAS
Pressure
E-mail
fax
What is the number range of a business partner determined by?
The grouping assigned to the business partner
What is the table called that stores the assignment of business partners and grouping?
BUT000
When you create a business partner master record for a supplier what is automatically created in the background?
A supplier master record (An account group is automatically assigned to the supplier master record)
With field selection priority rules for Business Partners (which differ from the standard logic) what is the order of priority from highest to lowest?
Mandatory (required entry), optional, display, hide
How do you represent the business connection between two business partners?
Business Partner Category
What do partner functions do?
They enable some functions in the procurement process to be carried out by different business partners
Different business partners may take over respective functions (Partner roles) - During a procurement process a business partner assumes what roles? (4)
Order recipient
Supplier of goods
Invoicing Party
Payee
(You can also create your own partner functions)
What is a necessary pre-requisite for the creation of an external purchasing document i.e RFQ,PO or Outline Agreement
A Business Partner - If no master record has been created for a BP you can use one time suppliers
Where can you find an overview of suppliers per purchasing organisation?
Purchasing List
Logistics>Materials Management>Purchasing>Master Data>Vendor>List Displays>Purchasing List
in scheduling agreements, item categories M and W are not permitted true or false
True
which messages are possible for scheduling agreements with release documentation? Note: There are 3 answers to this question.
Scheduling agreement (Message Type NEU)
forecast Delivery schedule
JIT delivery schedule
scheduling agreement delivery schedule line
Scheduling agreement (Message Type NEU)
Forecast Delivery schedule
JIT delivery schedule
when you archive the scheduling agreement releases, you cannot reverse the archives true or false?
True
if the source list indicator has been set in the material master record, it is not possible to create a purchase requisition or purchase order for a supplier that is not in the source list
true or false?
True
which of the following statements are true when creating source list records for a material? note There are two answers to this question
The manual procedure allows you to make changes or enter new entries in the source list
you cannot create a source list from within an outline agreement
from within an info record you can create a source list only for a single plant even if the info record is valid for an entire purchasing organisation.
You can automatically generate a source list for a single material or several materials
The manual procedure allows you to make changes or enter new entries in the source list
You can automatically generate a source list for a single material or several materials
you can use the source list to prevent materials from being ordered with reference to a material group contract item true or false?
true
which of the following is the calculation for quota rating?
(quota + allocated quantity)/quota
(quota - allocated quantity/quota
(quota + allocated quantity)*quota
(quota + allocated quantity) + quota
(quota + allocated quantity)/quota
which of the following is used for manual control of the quota arrangement When new sources are included? Note there’s one answer to this question
quota
quota allocated
quota rating
quota base quantity
quota base quantity
The total quantity of all relevant assigned planned orders for a material goes into the quota allocated quantity. If the planned order is converted to a requisition, the quote allocated quantity is updated once more. true or false?
false
The lot size specified in the quota arrangement item overrides the settings in the material master record for the planning run. true or false?
true
you can only define the minimum lot size per quota arrangement item. the maximum lot size per quota arrangement item cannot be modified. true or false?
false
which of the following indicators do you set to prevent re selection of the same source because of quota rating? note there is one answer to this question.
P1
1x
S
PPI
1x
you create a purchase requisition using source determination. When is a source found Uniquely? note: There are three answers to this question
when there is a valid quota arrangement
when there is no quota arrangement, but a single valid info record exists as a list entry without any other indicators
when there is no quota arrangement but several valid info records exist as source list entries without any other indicators
when there is no quota arrangement but multiple valid source list entries, of which both an outline agreement item and an info record are selected as fixed sources
when there is a valid quota arrangement
when there is no quota arrangement, but a single valid info record exists as a list entry without any other indicators
when there is no quota arrangement but multiple valid source list entries, of which both an outline agreement item and an info record are selected as fixed sources
during the requirements planning run according to what priority does the system determine the possible sources?
first quote arrangement and then source list
first source list and then quota arrangement
from the cheapest price to the highest
from the shortest delivery time to the longest.
first quote arrangement and then source list
you can enter only supplies and plants in the quota arrangement, but no outline agreement items. true or false?
true
For transactions outside the planning run what flow logic does the system use for source determination?
first quota arrangements, then info records, then outline agreement items and last source list
first quota arrangement, then source list, then outline agreement items, and last info records
first info records, then quota arrangement, then outline agreement items, and last source list
first source list, then info records, then outline agreement items, and last quota arrangement
first quota arrangement, then source list, then outline agreement items, and last info records
you should use the regular supplier if you only have info records for a material and if you prefer not to create a source list to control sourcing. true or false?
true
how do you block sources of supply? note there are two answers to this question.
using a cross plant vendor status in the vendor master record
blocking the source client wide in the source list for a material
blocking the source dependent on the plant in the source list for a material
using a blocking indicator in the supplier master record purchasing data
blocking the source dependent on the plant in the source list for a material
using a blocking indicator in the supplier master record purchasing data
by blocking a source list entry with outline agreement item, you can still order the material without reference to the outline agreement item from the same supplier? true or false?
true
after blocking a supplier, you cannot enter goods receipts for and undertake changes to the open documents. true or false?
false - however you can no longer post invoices after blocking a supplier
in automatic source determination the system can find sources for an item without a material master record even if the material group of the outline agreement item or info record is different from the material group of the requested material. true or false?
false - the system can find sources for an item without a material master record if there is an outline agreement item or an info record for the relevant material group
which of the following transactions enables you to assign and process purchase requisitions?
ME55
ME56
ME57
ME58
ME57
which documents can you generate with the automatic generation of purchase orders transaction (ME59N)? Note: There are two answers to this question.
contract release orders
Scheduling agreement delivery schedule lines
purchase orders
RFQs
contract release orders
purchase orders
you would like to convert assigned purchase requisitions into follow-on documents. which of the following statements apply? Note: There are 3 answers to this question
You can convert several requisition items from the same vendor to one single purchase order.
You can automatically convert all requisition items generated by MRP into purchase orders using transactions ME59N
if the assigned source was blocked in the source list after the assignment was made it is not possible to convert the corresponding requisition item
you can convert purchase requisitions into scheduling agreement delivery schedule lines
You can convert several requisition items from the same vendor to one single purchase order
if the assigned source was blocked in the source list after the assignment was made it is not possible to convert the corresponding requisition item
you can convert purchase requisitions into scheduling agreement delivery schedule lines
A prerequisite to convert purchase requisitions into purchase orders or scheduling agreement delivery schedule lines using the assignment list is that you should have already assigned sources of supply to the purchase requisition items to be converted true or false?
true
which of the following statement is true If you only work with order confirmations (without confirmation control key)?
You can separately record both the confirmed dates and quantities.
You can separately record only the confirmed dates.
You can use the fast change function to enter a confirmation number for all items
you can separately record only the confirmed quantities
You can use the fast change function to enter a confirmation number for all items
What can you post an incoming invoice with reference to? (3)
PO
Goods Receipt
Service Entry
For each incoming invoice logistics invoice verification creates which two documents?
MM invoice document
FI invoice document (Accounting document)
What does the price control do?
Defines the procedure for material valuation
What are the two types of price control?
(S) - Standard Price
(V) - Moving Average Price
What are the two functions in SAP for entering supplier invoices manually?
Create Supplier Invoice
(MIRO) Create Supplier Invoice - Advanced
If you post an incoming invoice with reference to a PO what does the system automatically copy across? - Actual items (4)
Invoicing Party
Terms of Payment
Currency
Invoice Items
What does MIRO transaction mean?
Single screen transaction
which objects are relevant for the logistics invoice verification? Note: There are 4 answers to this question
HR master data
material master record
supplier master record
sales order
purchase order
GL account
material master record
supplier master record
purchase order
GL account
material S is valuated according to the standard price procedure. you have ordered 100 pieces of material S for the warehouse and have already posted the goods receipt for the purchase order for 100 pieces. Now you receive the invoice for the 100 pieces. which amount is posted to the GR/IR clearing account at invoice receipt?
good receipt quantity multiplied by the stand price
invoice quantity multiplied by the purchase order price
invoice quantity multiplied by the invoice price
invoice quantity multiplied by the purchase order price
which of the following functions are available in the invoice Verification transaction Miro? Note: There are 3 answers to this question
Table control
Hold
message log
personal settings
simulate postings
invoice upload
Hold
Message Log
Simulate Postings
with the create supplier invoice app you can enter invoices but not credit memos true or false?
false
you are using purchase order based invoice verification. Your PO has two items the same material. there are four goods receipts posted for the first item and three goods receipts posted for the second item. What will the item list look like if you want to post the invoice for this purchase order but do not yet have an existing invoice?
A liner appears showing the total of all seven items
A line appears showing the total of all good receipts in the first item and another line appears displaying the total of good receipts for the second item.
A line appears for each GR posting. the items posted on the same day are grouped together
a line appears for each GR
A line appears showing the total of all good receipts in the first item and another line appears displaying the total of good receipts for the second item.
What does the simulate function do in the create supplier invoice app?
Display the account movements before posting the document
If user parameter IVFDISPLAY is activated (Display Journal Entry) what does this do? (6)
The FI document number and MM Invoice number is displayed in the following apps/transactions: Create Supplier Invoice app, Create Supplier Invoice - Advanced app, Enter Invoice (MIRO), Park Invoice (MIR7), Cancel Invoice (MR8M) and Invoice Overview (MIR6)
If the user parameter IVAMOUNTADJUST is activated what does this mean? (2)
You can correct the quantity and amount in user invoice item
The parameter works for the following transactions Enter Invoice (MIRO) and Park Invoice (MIR7)
What checkboxes can you control using the user parameter IVFIOUISESETTINGS? (4)
Apply Company Code as a default value
Apply Supplier as a default value
Deactivate default currency from finance (no currency is proposed in the invoice)
Display buttons for navigating to advanced app
What happens if you can’t permit a reversal or return for GR?
An inconsistency may occur in the GR/IR clearing account - The delivered and invoice quantities will match but GR/IR clearing accounts won’t balance
What should you do if you don’t permit a reversal or return when there is a posted invoice?
You must cancel the invoice before you post return or reversal. This prevents incorrect updates to the GR/IR clearing account
How does the save as completed function differ from the park function?
The invoice must be post able in the save as complete function (balance must be zero) also the account assignment data is checked
What is the difference between input tax and sales tax?
Input Tax is invoiced by the supplier to a company
Sales Tax is invoiced to the customer at all production and trade levels
What is the difference between posting an invoice gross and posting net?
Posting Gross - Cash discount amount is not taken into account - Only posted into cash discount account once payment is made
Posting Net - At the time of payment cash discount amount is posted from a cash discount clearing account to stock account/cost account
On what organisational level is the material stocks quantity managed?
The Storage Location
(exceptions are some special stocks that are only managed at plant level i.e customer consignment stock)
What two ways can stocks be managed?
On a quantity basis and on a value basis
On what organisational level is the material stocks value managed?
Valuation Area
With each goods movement what does the system automatically update? (3)
Stock quantities and stock values for inventory management
G/L accounts
Account assignments
What is a goods issue?
A goods movement in which a material withdrawal, material consumption or goods shipment is posted to a customer. A goods issue leads to a decrease in warehouse stock
What is a transfer posting?
Level above stock transfer. Types of transfer posting include stock transfers, releasing the stock for quality inspection, transfer of consignment material to own stock
What is a material document? And what does the document consist of?
Verification for the goods movement. It consists of a header (ie date and delivery note) and at least one item
How is a material document identified?
By the document number and material document year
How is an accounting document identified? (3)
By the company code, document number and fiscal year
What is stock taking?
Comparing the actual physical material stock with the data stored in the system
What does the overview tree in the post goods movement app do? (5)
Displays the last 10 documents for purchase orders, orders, reservations, material documents and held data
When using the hold function in the goods movement app if you don’t want to post the goods movement yet what data cannot be held by the system which you have to re-enter? (3)
Batch Classification
Import Data
Profitability Segement
A document in printed form is often required for a physical goods movement. In inventory management what is this document known as?
Goods receipt/issue slip
Describe what the stock keeping unit is
The unit in which the stock of a material is managed
What are tasks of inventory management? (Note: There are 2 answers to this question)
planning of material requirements
quantity based management of material stocks
execution of the balance sheet valuation after the physical inventory
documentation of goods movements
quantity base management of material stocks
documentation of goods movements
which of the following screen sections in the post goods movement app (or MIGO transaction) can be closed? Note: There are 3 correct answers
Overview tree
header data
item overview
item details
overview tree
header data
item details
for which functions can you use the post goods movement app or the MIGO transaction? Note: There are 2 answers
entering a goods receipt with reference to another document
creating a reservation
changing a material document
deleting a material document
entering a good receipt with reference to another document
changing a material document
(You can display and cancel material documents but you can’t delete them)
in the post good movement app you can hold data. which indicator do you use to hold data for multiple use?
Transaction
delivery complete
reference
OK
Reference
If you enter a goods receipt without reference to another document what is it known as?
An other goods receipt
(However you can depict a goods receipt using various movement types)
What are the movement types for the following stocks?
Unrestricted use stock
Stock in quality inspection
Blocked stock
Unrestricted use stock - 561
Stock in quality inspection -563
Blocked stock -565
(Note: These movement types change if there is purchase order or production order when posting a goods receipt)
If you receive a free of charge delivery from a vendor without a previously issued purchase order what do you post the delivery as?
an Other Goods Receipt
How do you enter Other Goods Receipts using the post goods movement app or MIGO transaction?
Choose goods receipt as transaction and select Other as reference
What are these special stock types?
E
K
Q
E - Orders on Hand
K - Consignment
Q - Project Stock
You enter goods receipts against production and purchase orders against what movement type?
101
What does an invoice in foreign currency mean?
If the invoice amount differs from the local currency set in the company code
Where should exchange rate differences be posted to? (2)
Stock or Consumption Accounts
You can configure these settings in customising Logistics Invoice Verification>Incoming Invoice>Configure how exchange rate differences are treated
What happens if you set the ‘Treatment of Exchange Rate Diffs’ in Company Code Currency Indicator?
The amount of exchange rate difference is always posted in full to an exchange rate difference account, regardless of material price control
Is the valuation of the inventories/consumption done at the exchange rate for the GR or the Invoice?
GR
You enter an invoice using the MIRO transaction. What happens when you choose the Hold function? Note: There are 2 correct answers
The existence of a supplier is checked
An accounting document is created
The system updates the purchase order history
A MM invoice document is created
The existence of a supplier is checked
A MM invoice document is created
(Account postings are made only when you post a document)
With which functions of the Invoice Verification can you park an invoice? Note: There are 2 answers
App Create Supplier Invoice
Transaction Enter Invoice (MIRO)
Transaction Park Invoice (MIR7)
App Create Supplier Invoice
Transaction Park Invoice (MIR7)
(In transaction enter Invoice (MIRO) you can hold invoices but not park them)
For very small variances it is not worth performing extensive research. Where can you set up tolerance limits for each type of variance? (Customising)
Customising for Materials Management>Logistics Invoice Verification>Invoice Block>Set Tolerance Limits
Which of the following statements about taxes in invoice verification are correct? Note: There are 2 answers to this question
Several tax rates can be applied in one invoice
The tax code proposed from the purchase order item cannot be changed in the invoice
An invoice can be posted if the tax information (tax amounts and tax codes) is correctly entered at the header level. Tax codes in the item are not mandatory
For the Create supplier invoice - Advanced app, it is possible to define a default value for the tax code at header level
Several tax rates can be applied in one invoice
For the Create supplier invoice - Advanced app, it is possible to define a default value for the tax code at header level
(An invoice can only be posted if a tax code is specified for all items)
The terms of payment, 14 days 3% cash discount or 30 days net price, are flagged in an invoice. There is no default data from the PO. How would you enter the terms of payment?
Go to the supplier master record and enter the terms of payment there. After you have saved the data, it is automatically copied to the current invoice
Enter a key for these items of payment manually during invoice entry
Enter 14 days and 3% in the first line on the payment tab page, leave the second one blank, and enter 30 days net price in the third line
Enter a key for these items of payment manually during invoice entry
Which exchange rate is used to convert invoices into a foreign currency? Note: There are 2 answers to this question
If the exchange rate it fixed in the PO, that rate is used
The exchange rate on the day the PO was created is used. The fixing indicator is irrelevant
If the exchange rate is not fixed in the PO, the exchange rate from the day the invoice was entered is used
If the exchange rate is not fixed in the PO, the conversion is carried out using the average exchange rate from the date on the PO and from the current day
If the exchange rate it fixed in the PO, that rate is used
If the exchange rate is not fixed in the PO, the exchange rate from the day the invoice was entered is used
What happens if in customising you define an upper variance limit and this limit is exceeded when you go to post an invoice?
The invoice can be posted but it is automatically blocked for payment
What are some of the reasons an invoice could be blocked? (4)
Quantity Variance
Price Variance - Invoice Price not same as PO Price
PO Price Quantity Variance - If PO Price Quantity is different in GR and IR
Date Variance - If entry of invoice is before delivery date in PO
What does MAP stand for?
Moving Average Price
What happens if the invoice is posted before the GR?
The invoice value is posted to a GR/IR clearing account
If there is a material with a moving average price where is the offsetting entry made?
To the stock account
Where would the difference between the expected invoice amount and the actual invoice amount be posted to?
A stock or price difference account
Where can you manually block a logistics invoice? (When entering an invoice) ie where on the screen
At the header or item level
What do you do in customising so that invoice items with a large amount are automatically blocked?
You activate the item amount check for the company code (Logistics Invoice Verification>Invoice Block>Item Amount Check>Activate Item amount check)
You specify the PO items for which the amount in an invoice item is checked (Logistics Invoice Verification>Invoice Block>Item Amount Check>Set Item Amount Check)
Use the tolerance limits
If you want to randomly block invoices for checking what block should you use?
Stochastic block
Logistics Invoice Verification>Invoice Block>Stochastic Block>Activate Stochastic Block (+Set Stochastic Block)
What is it called when the value of material is posted to your own stock (Valuated GR blocked stock) but the material has not arrived at the warehouse yet?
Origin Acceptance (Movement type 107)
How do you preplan origin acceptance in a purchase order item?
Select the origin acceptance checkbox in the item details for the purchase order delivery tab page
As a return from the valuated GR blocked stock is not possible what should you do?
Reverse the posting with movement type 108
What functions in SAP S/4HANA are available to enter goods receipts with reference? (3)
Post Goods Movement (MIGO)
Post Goods Receipt for Purchasing Document
Post Goods Receipt for Production Order
What are the account assignment categories?
A
C
F
K
M
P
Q
R
S
X
A - Asset
C - Sales Order
F - Order
K - Cost Centre
M - Individual customer requirements without KD-CO
P - Project
Q - Project make-to-order
R - Service Order
S - Third Party
X - Auxiliary account assignements
When you post a goods receipt can you refer to one or several production orders/purchasing documents?
It is only possible to refer to one
For automatic generation of purchase order what pre-requisites must be fulfilled in customizing? (3)
Automatic purchase order generation must be activated in the movement type (Customizing for materials management under Inventory Management and Physical Inventory> Goods Receipt> Create Purchase Order automatically
A standard purchasing organisation must be assigned to the plant if there are multiple purchasing organisations for a plant (Customizing for Enterprise Structure under Assignement>Materials Management>assign standard purchasing organisation to plant)
A default document type for the purchase order must be specified for the goods receipt (customising for materials management under purchasing> define default values for document type)
For automatic generation of purchase order what pre-requisites must be fulfilled in the application? (2)
The material delivered must be managed as a valuated material.
A purchasing info record must exist for the vendor, the material and the standard purchasing organisation of the plant receiving deliveries. The conditions of the purchasing info record must be valid or a link to the last purchasing document must exist in the purchasing record
when can’t you use the function posting a GR with automatic generation of a purchase order? (2)
if the receipt is for consumption
if you are posting movements to a GR blocked stock
When documents are posted and cleared, what exchange rate does the system use to convert amounts from one currency to another?
M
What does SAP use for currency conversions?
Exchange rate types
What does it mean if a quotation is direct?
One unit of foreign currency is quoted for the local currency
What does it mean if a currency is indirect?
One unit of local currency is quoted for the foreign currency
What does SAP offer that you can use to check actual exchange rates?
Treasury Currency Converter - On SAP Fiori
How many base units of measurements are there on SAP?
7
What is an SI unit?
Standard unit of measurement for a dimension i.e volume is cubic meter
Where can you store conversion factors for materials with non dimensional units (e.g sales units, pieces, boxes)?
In the material master
which of the following options can you specify for a country in S/4HANA? Note:There are two answers to this question
date format
time zone
length of postal code
length of supplier names
date format
time zone
on which organisational level do you define countries?
client
plant
purchasing organisation
company code
client
which exchange rate type is normally used in materials management?
EUR
EURX
M
0001
M
on which organisational level do you maintain exchange rates?
plant
purchasing organisation
company code
client
Client
units of measurement that measure the same magnitude and thus can be converted into each other are assigned to the same ….?
unit groups
dimensions
measurement groups
ISO codes
dimensions
which of the following options is a requirement for using units of measurement in an EDI (electronic data interface process)?
SI unit
ISO code
translation in all system languages
less than three decimal places
ISO code
which checkbox must be selected for a unit of measurement to be used in purchasing?
value based commitment
primary code
commercial measurement unit
SI unit
commercial measurement unit
on which organisational level do you define the basic units of measurement in the material master?
plant
company code
purchasing organisation
client
client
special rules in calendars can be created for which of the following?
holiday calendar
factory calendar
planning calendar
work centre
factory calendar
to which of the following can factory calendars be assigned? Note there are two answers to this question.
plants
storage locations
work centres
company codes
plants
work centres
for which of the following can planning calendars be used?
creation of purchase orders
creation of MRP profiles
creation of release creation profiles
creation of contracts
creation of release creation profiles
How do you set up business areas within your company in SAP?
Customising for enterprise structure under definition > financial accounting >define business area
what is a controlling area?
an organisational unit within a company for which you can carry out complete self-contained cost accounting (can cover one or more company codes)
what does a purchasing organisation do? (2)
procures materials or services
negotiates purchase conditions with suppliers
where can Purchase organisations be assigned to? (2)
one company code (optional) - only plants from assigned company code can be assigned to the purchasing organisation
one or more plants
is the assignment of Plant to purchasing organisation mandatory?
Yes
each purchasing organisation has its own … (4)
info records
conditions for price determination
purchasing data
partner roles in the business partner record
what does a purchasing group represent?
one or more purchasers
What do you assign a purchasing group to?
To a material in the purchasing data of the material master record at plant level
what is the standard purchasing organisation used for?
when the system has to automatically determine a purchasing organisation
What are the 2 options for valuating materials? (At what levels can they be valuated at)
At company code level
At plant level
does a plant and a division belong to just one business area?
Yes
does a plant have its own material master?
yes
can you maintain one or more addresses for each storage location?
Yes
What is the organisational level tree for materials management and accounting (starting with client)
Client>Controlling Area>Company Code>Valuation Area
is the use of material ledger mandatory?
Yes - If you create a new plant you need to check the material ledger is active for this plant
A purchasing organisation must always be assigned to a company code
true or false?
false
which of the following options can you specify per company code? There are two correct answers
chart of accounts
order currency
local currency
divisions
chart of accounts
local currency
which of the following assignments is mandatory for creating purchase Orders?
Company code - purchasing Organisation
Reference purchasing organisation - purchasing organisation
plant - purchasing organisation
standard purchasing organisation - plant
plant - purchasing organisation
for which processes do you need A standard purchasing organisation? There are two correct answers
subcontracting
consignment
third-party
pipeline
consignment
pipeline
on which organisational level do you define purchasing groups?
Company code
plant
client
purchasing organisation
client
A plant can be assigned to several company codes, true or false?
false
The 0001 storage location key can be used multiple times true or false?
true
which of the following can you define as valuation areas? There are two correct answers
client
plant
company code
storage location
plant
company code
which of the following functions can be executed at plant level? There are two answers
quantity based inventory management value based inventory management materials requirement planning
invoice verification
value based inventory management materials requirement planning
(quantity based inventory management is executed at storage location level invoice verification is executed at company code level)
which of the following functions are executed at the storage location level?
forecasting
physical inventory
capacity planning
maintenance planning
Physical inventory
When can you use the option of valuated GR blocked stock? (give an example)
If you have contractually agreed with the vendor that the quality inspection and acceptance takes place at the point of origin before the goods are delivered and the invoice is issued immediately after acceptance
How do you post a reversal with reference to the original material document in SAP Fiori
SAP Fiori app post goods movement. Choose the cancellation transaction and material document as the reference document. then flag the items to be cancelled with item okay And post the cancellation.
What are the reversal movement types for:
GR for PO or production order
GR to non-valuated GR blocked stock
return delivery
initial entry of stock balances
102
104
123
562
If you have a substitute delivery what do you post the goods receipt as?
A subsequent delivery
How do you enter a return delivery with reference to a material document?
Start post goods movement app and choose transaction return delivery and as reference material document/delivery note
What would be examples of returns for a PO?
you procure filters from a vendor you return the dirty filters to the vendor for recycling
What is an open purchase order quantity?
The quantity still to be delivered for a purchase order item
Where are tolerances determined for default values for underdelivery and overdelivery tolerances? (not the customising path)
The purchasing value key specified in the purchasing data of the material master record
(you can also specify tolerances directly in the order - in delivery tab)
what configuration element determines the account assignment based on the material master in SAP materials management?
valuation class
valuation area
material type
posting key
Valuation Class
to which organisational level can you assign a plant in SAP materials management?
Company code
controlling area
business area
purchasing group
Company code
what does the item category specify in a purchasing document in SAP materials management?
whether items with unlimited deliveries are possible
whether items without a material number are possible
whether items without order acknowledgement are possible
whether items without valuation are possible
whether items without a material number are possible
which configuration element contains the criteria that causes an item or document to be blocked in SAP materials management?
Release code
release indicator
release status
release strategy
release strategy
you posted a good receipt at origin acceptance in SAP materials management for which stock type is the inventory updated?
unrestricted use stock
valuated GR blocked stock
blocked stock
non-valuated GR Blocked stock
valuated GR blocked stock
what happens when you call transaction MB01 in SAP S/4HANA?
MB01 creates a short dump
MB01 issues a warning message
MB01 issues an error message
MB01 redirects you to transaction BP
MB01 issues an error message
what type of field selection keys are available for purchasing documents in SAP Materials management?
Item category
Transaction
purchasing organisation
workflow status
transaction
which special material type attribute can you set up for the material type in the SAP implementation guide?
consignment is mandatory
price control is mandatory
material is configurable
material is consumable
material is configurable
which of the following is mandatory to create a plant in SAP materials management?
local currency
tax code
division
language key
language key
which indicator can you set for the manual source assignment in the ‘function authorisation for buyers’ User parameter (EFB) in SAP materials management?
purchase requisition
contract
source list
quotation
contract
which configuration element is mandatory for a material type that has been defined as quantity based and value based in SAP materials management?
value modification
account category reference
account group
valuation class
account category reference
which of the following goods issues update the consumption in SAP materials management?
cost Centre
scrapping
production order
random sampling
cost centre
which indicators can you set in a source list in SAP materials management?
forecast
MRP
blocked
JIT
MRP
which of the following is an end to end solution in streamlined procure to pay?
operational procurement
supplier evaluation
purchase order processing
invoice processing
operational procurement
what happens when you post a valuated goods receipt for a purchase order item with a material master record and account assignment K (cost Centre) in SAP materials management?
the moving average price of the material is updated.
A material document is created without an accounting document.
The system increases the inventory of the material
the system debits the consumption account specified in the purchase order
the system debits the consumption account specified in the purchase order
how does MRP live minimise the volume of data that must be copied from the database server to the application server and back?
by reading only the existing purchase requisitions and planned orders
by reading all data in one database procedure
by reading only the material receipts and requirements
by reading only the purchase receipts and requirements.
by reading all data in one database procedure
Can the delivery completed indicator be set even if the full purchase order quantity has not been delivered?
Yes (You can still post a goods receipt of the remaining items)
How do you check the minimum shelf life in the goods receipt for the purchase order? (what pre-reqs must be met) - 2
Shelf life expiration date check must be activated for the plant and movement type in customising
Enter the minimum remaining shelf life in the material master / PO Item
How do you automatically set the delivery completed indicator when entering a goods receipt for a purchase order item? (In SAP GUI)
Customising materials management under inventory management and physical inventory > good receipt > set delivery completed indicator
What does SLED stand for?
Shelf life expiration date
To use the date of manufacture to work out the shelf life expiration date what do you need to do? (3)
Work out total shelf life and the remaining shelf life in the material master record. The date of manufacture is entered into the Goods Receipt and the system can work out shelf life expiration date
If you want the system to generate a warning/error message if the delivery is made before the planned delivery date what do you do?
Set message number 254 in customising (materials management under inventory management and physical inventory> define attributes of system messages)
Here you can specify earliest delivery date and latest possible goods receipt date
which of the following stock types can you post to with movement type 501? Note: There are 3 answers to this question
unrestricted use stock
stock in quality inspection
blocked stock
rejected stock
unrestricted use stock
stock in quality inspection
blocked stock
which of the following statements about posting without reference are true? note: There are two correct answers
for other good receipts the valuation price must be entered manually during posting
for a delivery from a vendor you can enter a good receipt without a purchase order
you can post an other good receipt into non-valuated GR blocked stock
You can enter an initial entry of stock balances for special stocks
for a delivery from a vendor you can enter a good receipt without a purchase order
You can enter an initial entry of stock balances for special stocks
(for other good receipts, the valuation price is determined from the material master record)
which of the following statements are correct? Note: there are three correct answers
GR blocked stock is always valuated and is comparable with stock in quality inspection
The GR blocked stock can be valuated or non-valuated and it’s only managed at plant level
a GR for a PO can be posted to general blocked stock or GR blocked stock using movement type 101
You post deliveries that are subject to conditional acceptance to non-valuated GR blocked stock upon receipt
You release GR blocked stock using special movement types 105 or 109.
The GR blocked stock can be valuated or non-valuated and it’s only managed at plant level
You post deliveries that are subject to conditional acceptance to non-valuated GR blocked stock upon receipt
You release GR blocked stock using special movement types 105 or 109.
which of the following statements regarding goods receipt blocked stock are true? note there are two correct answers.
No accounting document is created at the time of the good receipt into GR blocked stock
A material document is created at the time of goods receipt into GR blocked stock
Movement types 103 and 107 are defined in the standard system for posting a good receipt into GR blocked stock
A goods receipt into GR blocked stock can always be preplanned in the purchase order
A material document is created at the time of goods receipt into GR blocked stock
Movement types 103 and 107 are defined in the standard system for posting a good receipt into GR blocked stock
A good receipt to stock in quality inspection can be preplanned in a production order
true or false?
true - it can be preplanned both in the production order and in the purchase order using a special indicator
which prerequisites must be fulfilled for automatic purchase order generation at the time of goods receipt? note: there are two correct answers.
A reference purchasing organisation must be assigned to the plant
automatic purchase order generation must be allowed for the movement type
automatic order generation must be allowed for the plant
This process is only possible for valuated material
In the source list you specify which vendor can be used for automatic purchase order generation at good receipt.
automatic purchase order generation must be allowed for the movement type
This process is only possible for valuated material
(The standard purchasing organisation must be assigned to the plant not a reference purchasing organisation)
Using the app post goods movement or the transaction MIGO you are able to change the delivery note number in a material document - true or false?
false
which of the following statements regarding a cancellation of goods movement are correct? Note: there are two correct answers
like an invoice a material document can only be cancelled completely
if you post a cancellation with reference to a material document the movement type is automatically determined by the system
when cancellation takes place with reference to a material document you can also reverse partial quantities
a goods movement with movement type 101 is cancelled with movement type 102.
A reversal does not have any consequences in financial Accounting.
You can only define reasons for reversal movement types in customising
if you post a cancellation with reference to a material document the movement type is automatically determined by the system
a goods movement with movement type 101 is cancelled with movement type 102.
(A material document does not have to be completely reversed instead you can select individual items for the rehearsal posting)
which of the following statements regarding returns items in a purchase order are true? note: there are two correct answers.
You must create a returns item in a purchase order with reference to the purchase order you created for the initial delivery of the material
You create a returns item in an PO by selecting the returns item check box
At goods receipt for the purchase order the system automatically proposes movement type 161 and the direction indicator issue (-) for a returns item
In the purchase order the free of charge indicator must also be set for a returns item. Therefore the good movement for the returns item is always non-valuated.
You create a returns item in an PO by selecting the returns item check box
At goods receipt for the purchase order the system automatically proposes movement type 161 and the direction indicator issue (-) for a returns item
(You can create individual return items in a PO without referencing anything. The free of charge indicator is not necessary for a returns item)
you enter a good receipt and an invoice for a purchase order. which quantity specification is used for valuation?
quantity in order unit
quantity in purchase order price unit
quantity in goods receipt unit
quantity in unit of issue
quantity in purchase order price unit
purchasing has created a purchase order item with an order price unit that differs from the order unit. A good receipt is posted for this purchase order item. which of the following statements are correct in this case? Note there are two correct answers.
If you do not enter the delivered quantity in the order price unit the system posts the good receipt with the quantity zero
the tolerances for the allowed quantity variances in the order price unit are defined company code specific in customising
the allowed variances for the quantity in the order price unit are determined from the PO item
If you have defined the tolerance key B1 and the variance is larger than the maximum variance, goods cannot be posted
the tolerances for the allowed quantity variances in the order price unit are defined company code specific in customising
If you have defined the tolerance key B1 and the variance is larger than the maximum variance, goods cannot be posted
(in the purchase order, you can only specify tolerances for quantities in order units)
which of the following statements regarding under and over deliveries are correct? Note: there are two correct answers
under delivery and over delivery tolerances are copied from the material master record to the purchase order
a goods receipt for a partial quantity can only be posted if an under delivery tolerance is specified in the purchase order item
in transaction MIGO the user can subsequently allow an unlimited over delivery for a purchase order item
if you use the check function before posting a goods receipt the system uses the under delivery tolerance on the purchase order to determine whether a warning message is issued
under delivery and over delivery tolerances are copied from the material master record to the purchase order
if you use the check function before posting a goods receipt the system uses the under delivery tolerance on the purchase order to determine whether a warning message is issued
(with MIGO, it is not possible to change the delivery tolerances in the PO)
which of the following statements regarding the delivery completed indicator are correct? note: there are three correct answers.
You can set the delivery completed indicator manually in a purchase order item
You can specify whether the delivery completed indicator is to be set automatically
A purchase order item for which the material completed indicate mr has been set is no longer relevant for materials planning
Once you have set the delivery completed indicator for a PO item you can no longer delete it
You can set the delivery completed indicator manually in a purchase order item
You can specify whether the delivery completed indicator is to be set automatically
A purchase order item for which the material completed indicate mr has been set is no longer relevant for materials planning
you want to ensure that a goods receipt for a purchase order item cannot be posted after the specified delivery date. Which of the following prerequisites must be fulfilled? note: there are two correct answers.
The same date must be specified in the delivery date and latest GR date fields in the PO item
Set a low maximum shelf life for the material
Message 163 from application area M7 (last possible delivery date was… ) must be set as an error message
In customising the check for late delivery must be activated for the plant.
The same date must be specified in the delivery date and latest GR date fields in the PO item
Message 163 from application area M7 (last possible delivery date was… ) must be set as an error message
which of the following statements are correct? Note: there are three correct answers.
The system checks the Shelf life expected delivery for all good receipts
You must set the check for the SLED in customising for the plant and movement type
when the expiration date check is active and you enter the remaining shelf life in the material master record, you must enter the date of manufacture in the GR
when the expiration date check is active and you enter the remaining shelf life in the material master record you must enter the shelf life expiration date in the GR
you can maintain the total shelf life of the material manually in the PO
You can maintain the remaining shelf life of the material in the PO.
You must set the check for the SLED in customising for the plant and movement type
when the expiration date check is active and you enter the remaining shelf life in the material master record you must enter the shelf life expiration date in the GR
You can maintain the remaining shelf life of the material in the PO.
in inventory management, three stock types indicate the useability of material what are they?
Unrestricted use stock
stock in quality inspection
blocked stock
when would you need to make transfer postings between different stock types?
if the usability of a material changes
give two examples of stock to stock transfer postings
due to a damaged water pipe in a warehouse, a material can no longer be used and is transferred to a blocked stock
material is posted to stock in quality inspection at the time of a goods receipt against a purchase or production order.following quality inspection the quantity is posted to unrestricted use stock
How do you enter transfer postings or stock transfers within the post goods movement app or MIGO transaction? - What transaction and reference do you choose?
Choose transaction “Transfer Posting” and as a reference choose Other
what functions for entering stock to stock transfer postings are available in SAP S/4HANA? (2)
SAP Fiori app post goods movement in (MIGO)
SAP Fiori app transfer stock - in plant
when is the material to material transfer posting possible?
If both materials have the same base unit of measure and standard procedures
Where can the posting be made for a material-to-material transfer posting? (ie where is it posted to and from?)
The posting can only be made from the unrestricted use stock of the issuing material to the unrestricted use stock of the receiving material
What is the one step and two step procedure in terms of stock transfer
one step - goods issue and goods receipt can be posted together
two step - goods issue and goods receipt are posted separately
why is no accounting document generated for a stock transfer storage location to storage location?
because both the material and the plant remain the same
how does a plant plant transfer affect financial accounting and materials requirements planning?
Two plants may be assigned to different valuation areas
A change in plant stock is taken into account by MRP
what procedures are available for the physical transfer of materials from one plant to another? (4)
One step procedure
two step procedure
stock transport order without delivery (only possible with the two step procedure)
stock transport order with delivery via shipping
give some advantages of using a stock transfer with a stock transfer order compared to a stock transfer without stock transport order (3)
The stock transport order is integrated within MRP - You can convert purchase requisitions generated by MRP into stock transport orders
You can enter an account assignment in a stock transport order item therefore you can post the GR directly to consumption
You can monitor the entire process (GI and GR) by the PO history
How do you post a goods movement for a stock transport order?
Post goods movement - Choose transaction goods issue. Enter number of stock transport order. Choose items to move and post goods issue.
which of the following statements are true for material to material transfer postings? note: There are two correct answers
they cannot be preplanned via a reservation
they can be posted for materials with a different base unit of measure.
They can be posted only from unrestricted use stock of the issuing material to unrestricted use stock of the receiving material
the posting can be made in two step procedure
they cannot be preplanned via a reservation
They can be posted only from unrestricted use stock of the issuing material to unrestricted use stock of the receiving material
(you have to do this posting in one step)
which of the following statements about the one step and two step procedures are true? note: there are two correct answers
in the two step procedure, the same movement type is used for both the removal from and the placement into storage
for all stock types you can post a storage location to storage location stock transfer using the one step procedure
Once you post the goods issue from the issuing point the stock is regarded as in transfer towards the receiving point
regardless of procedures, only one material document is generated in the system for the whole stock transfer process.
for all stock types you can post a storage location to storage location stock transfer using the one step procedure
Once you post the goods issue from the issuing point the stock is regarded as in transfer towards the receiving point
(with one step procedure, one material is created, with the two step procedure two material documents are created)
how does a plant to plant transfer affect financial accounting if material valuation is at plant level (valuation area = plant) note: There are two correct answer
Plant to plant transfers do not affect FI
the stock transfer results in a value update to the stock accounts
the stock transfer without a stock transfer order is valuated at the valuation price of the material in the issuing plant
in the case of cross company transfer only one accounting document is generated for the stock transfer
the stock transfer results in a value update to the stock accounts
the stock transfer without a stock transfer order is valuated at the valuation price of the material in the issuing plant
(two accounting documents are created one for each company code involved)
you post a plant to plant stock transfer using the two step procedure why are no postings made in financial accounting during the put away?
because the quantity is booked into unrestricted stock at the receiving plant
because the stock in transfer and the stock at the receiving storage location belong to the same plant
because the stock in transfer and the stock at the receiving storage location belong to different plants
because the stock in transfer and the stock at the receiving storage location belong to the same plant
pre-planning of transfer postings is only possible for what transfer postings and what procedure?
for transfer postings in the one step procedure from storage location to storage location and plant to plant
can reservations be created both manually and automatically?
Yes
what are dependent reservations? (3) They are reservations for …
reservations for orders, networks, and work Breakdown structure elements (projects)
what are stock transfer reservations?
these reservations plan transfers between storage locations
what functions are available in SAP S/4HANA for processing manual reservations? (3)
SAP Fiori app - manage manual reservations
SAP Fiori app - manage reservation items
SAP GUI transaction create reservation, change reservation, display reservation
what’s three things must you enter when you create a reservation?
plant, movement type, and base date
what is the final issue indicator used for?
to mark a reservation item as completed
if an invoice item shows a variance from the expected quantity or the expected amount and you do not want to accept this difference, what you do
You can reduce the invoice (This involves a credit memo being posted using the reduction amount)
when you post an invoice with invoice reduction, what two accounting documents are created?
The first document contains the vendor and tax postings according to the values from the supplier invoice
The second document contains a credit memo for the difference between the actual values and the accepted values.
when you post an invoice reduction, what does the system create?
A message which can be used to send a letter of complaint to the vendor
what happens in total based acceptance for a difference in an invoice?
The difference in the invoice is assumed and is automatically posted to an expense or revenue account
what is the BD tolerance limit?
small variance differences are accepted automatically - Tolerance group BD is entered in the vendor master record
where can you find the invoice release transaction? (In SAP GUI)
Logistics>Materials Management>Logistics Invoice Verification>Further Processing> Release Blocked Invoices (MIRO)
when is a vendor consignment liability posted in SAP materials management?
when goods are transferred between storage locations
when goods are issued to a cost centre
when goods are received from vendor when goods are transferred between stock types
When goods are issued to a cost centre
for which purpose can you use the product type in SAP S/4HANA?
To enable the grouping of similar expenditure items
To enable the grouping of similar materials
to define whether a material type is a material or a service
to define whether the material number can be assigned internally or externally
to decide whether a material type is a material or a service
which attribute is an influencing factor for the field selection of materials in SAP materials management?
material group
industry sector
costing control
authorisation group
industry sector
how often does SAP HANA create a save point?
every few minutes
every few hours
every 30 minutes
every few seconds
every few minutes
you are using message determination with condition technique. which parameter can you specify in a condition record for a message output type in SAP materials management? there are two correct answers to this question
partner function
print form
output time
message texts
partner function
output time
where do you select the default setting for the order acknowledgement indicator in materials management? There are two correct answers to this question
in the purchasing group
in the personal setting of the purchase order
in the business function LOG_MM_CI_ 1
in the parameter EVO
in the personal setting of the purchase order
in the parameter EVO
what rule can a goods movement use to process an accounting relevant business transaction in SAP materials management? there are two correct answers to this question
account grouping code
posting key
valuation grouping code
valuation area
posting key
valuation area
where can you set the automatic purchase order indicator in SAP material management? There are two correct answers to this question
quota arrangement
business partner
material master
info record
business partner
material master
you want to maintain the settings for the ‘default values for purchasing’ (EVO) parameter in SAP materials management which document type can you assign for the order acknowledgement requirement in the indicator tab?
request for quotation
reservation
purchase requisition
scheduling agreement
scheduling agreement
in SAP S/HANA which views exist for material type SERV? there are three correct answers to this question
purchasing
forecasting
accounting
quality management
purchasing
accounting
quality management
what are simplification items?
MBXX transactions for good movements are replaced by transaction MIGO customers and suppliers are modelled as business master
shortening of the material number field length to 35 characters
shortening of the material field length to 15 characters.
MBXX transactions for good movements are replaced by transaction MIGO
where do posting with automatic account determination occur in SAP materials management?
invoice verification
material valuation
inventory management
material requirements planning
material valuation
what does SAP HANA use to classify the usefulness of data?
temperatures
colours
confidentiality
tiers
temperatures
which of the following are the characteristics of supplier evaluation in SAP S/4HANA? Note: There are 2 answers to this question
sending questionnaires to suppliers
a usage of hard facts and soft facts configurable questionnaires
integration with Dun & Bradstreet
sending questionnaire to suppliers
configurable questionnaires
for a material subject to split valuation at which level is the price control moving average set in SAP materials management?
account modification
valuation area
valuation group
account group
valuation area
you convert to purchase requisition to a purchase order what can you assign to the purchase requisition to be used as a source of supply in SAP materials management? there are two correct answers to this question
contract
info record
quota arrangement
desired vendor
contract
info record
to which object can you directly assign an account assignment category in SAP materials management?
item category
partner role
document type
material master
item category
what replaces the goods receipt process in external services procurement within SAP materials management?
creation of service specification
invoice verification for service purchase order
service entry sheet creation and acceptance
update of service purchase order history
service entry sheet creation and acceptance
which of the following are blocking reasons related to variances in an invoice item? There are three correct answers
quantity
price
material
date
unit of measure
quantity
price
date
(The specification of an incorrect material or a different unit of measure is to be processed by the invoice verification clerk)
if you set an upper and lower tolerance limit for blocking invoices in the system and if the variance exceeds the upper limit the system issues a warning message without blocking the invoice, true or false?
false - the system issues a warning message however the item is only blocked if an upper limit is exceeded
100 pieces of a material were ordered at the price of €5 per piece for the stock.
20 pieces have already been delivered for this purchase order.
Now you receive an invoice for this purchase order in which 30 pieces are invoiced at a price of €10 what amount is postage to the GR/IR clearing account?
€150
€200
€250
€300
€200
when price variances (Standard or moving average) occur in an invoice item for stock material the account movements depend on how the material is valuated (prerequisite: good receipt posted before invoice receipt) True or false?
True
(if the material was subject to standard price the system posts the price variance to a price different account. If the material is subjects to a moving average price the system posts the price variance to the stock account and the moving average price is adjusted)
for which of these variances can you store tolerance limits for invoice verification? note: There are two correct answers
amounts for items without reference to a purchase order
over delivery at good receipt
time limit exceeded for blanket purchase order
variances from the standard price material valuation
amounts for items without reference to a purchase order
time limit exceeded for blanket purchase order
(The over delivery is verified during goods receipt not during invoice verification. you cannot set tolerance limits for variances from standard price valuation)
an invoice can be blocked depending on the quality inspection of any materials it contains. which of the following statements apply in this case? there are three correct answers.
The invoice is blocked automatically when the goods receipt is posted as stock in quality inspection but not yet transferred to unrestricted use stock at the time of the invoice verification
quality management procurement must be active for the relevant material
an invoice block occurs if an inspection lot was not released at the time of invoice verification
for PO based invoice verification the system blocks an invoice if there is an inspection lot from a previous delivery that was not released in the relevant purchase order item
quality management procurement must be active for the relevant material
an invoice block occurs if an inspection lot was not released at the time of invoice verification
for PO based invoice verification the system blocks an invoice if there is an inspection lot from a previous delivery that was not released in the relevant purchase order item
what do you have to consider when reducing invoices manually? There are two correct answers.
You must select the correct value for the correction ID in the item line
You must use the document type invoice reduction
Only one accounting document is created in total. in this document the original invoice amount is reduced by the difference
Two accounting documents are created, an invoice and a credit memo
You must select the correct value for the correction ID in the item line
Two accounting documents are created, an invoice and a credit memo
The system allows you to partially reduce an invoice by accepting the price or quantity variance - true or false?
true
which of the following statements about supplier specific tolerance are applicable? There are two correct answers.
Supplier specific tolerances are maintained in the purchasing data in the vendor master record
for total based invoice reduction, it is not necessary to correct variances in the invoice items
Any small differences which are specified for a tolerance key entered in the supplier master record are posted to a separate general ledger account
If the difference is larger than defined tolerance for total base invoice reduction the invoice cannot be posted
for total based invoice reduction, it is not necessary to correct variances in the invoice items
Any small differences which are specified for a tolerance key entered in the supplier master record are posted to a separate general ledger account
(The tolerance key for the supplier specific tolerances are maintained in the accounting data and not the purchasing data of the vendor master record. if the difference is larger than the defined tolerance for total based invoice reduction, the invoice is marked as incorrect and can then still be posted)
in which of the following situations can you release an invoice automatically? There are three correct answers
today is the delivery date of a purchase order and the invoice was posted five days ago
There was a manual payment block that has since been cancelled
The block occurred due to a quantity variance. the difference quantity has since been delivered
The block occurred due to a quantity variance. In the meantime a credit memo for the difference quantity has been posted
today is the delivery date of a purchase order and the invoice was posted five days ago
The block occurred due to a quantity variance. the difference quantity has since been delivered
The block occurred due to a quantity variance. In the meantime a credit memo for the difference quantity has been posted
(The system cannot release invoices automatically if they were blocked manually)
when you have deleted all your individual blocking reasons and saved your changes, the system releases the invoice for payment - true or false
true
SAP Fiori offers a unified user experience for a variety of clients. Users should have ….(5) user experience on all devices to be able to work better and more efficiently
Role-Based
Adaptive
Coherent
Simple
Delightful
Is the SAP GUI the front end program or the back end program?
Front end
What are the phases of an external procurement process cycle? (8)
Determination of requirements (Purchase Requisition)
Determination of source of supply
Supplier selection
Purchase order processing
Purchase order monitoring
Goods Receipt
Invoice Verification
Payment Processing
How do you control the procurement process you want to use with a purchase order item? i.e if you want to use the procurement process subcontracting
Using a special indicator - item category
What does it mean by stock transfer with stock order?
Goods are procured and delivered within one company
What does subcontracting mean?
Company orders materials from an external supplier but your company provides the supplier with some/all of the components required to manufacture the material
What does supplier consignment mean?
When a supplier provides you with a material that you store but are not required to pay for immediately
How is a client uniquely defined in the system?
By a three digit numeric key
You can minimise data entry time by creating purchase order items with reference to what ..(4)
purchase order
purchase requsition
quotation
contract
What does the item category control (5)
whether a material number is required whether an account assignment is required
whether the material is stocked
whether a good receipt is expected whether an invoice receipt is expected
Give some examples of predefined item categories (6)
Standard - Materials procured externally
Limit - You procure consumable materials or services with a value limit
Consignment - Material belongs to supplier in your stock until withdrawn
Subcontracting - Finished product is ordered from a supplier (components provided that the supplier needs to manufacture)
Stock Transport Orders - Material transferred from one plant to another
Third Party Order - Supplier delivers ordered material directly to third party
What are item categories M and W?
M = Material Unknown
W = Material Group
when you create a new purchase order, what can you refer to to reduce the amount of manual data entry required (3)
purchase order
contract
info record
when you post the receipt of goods into the warehouse, the system generates a material document what does this document contain? (4)
information on the materials delivered
the delivered quantity
the plant and storage location in which the material is put away
Give some examples of goods movements
Goods receipts for purchase orders/production orders
Goods Issues for production/cost centre
What are the 3 most important master data in the procurement process?
Business partner master data
Material Master data
Purchasing Info Record
(data is transferred by default between these)
What are the 3 business partner categories?
(These business partner categories are user to classify a business partner)
Person
Organisation
Group
What are the different views of the material master record? (7)
Basic Data
Sales
Purchasing
MRP
Accounting
Storage
Forecasting
What does maintenance status B mean?
Accounting Data
What does material type ROH=Raw mean?
All materials are procured externally
When is switching a material type possible? (2)
If there are no stocks open and no open documents for the corresponding material
What does special material type NLAG mean?
Spare parts/office materials that are procured regularly but not stored
(No postings to stock accounts are possible with the material type NLAG)
What does special material type UNBW mean?
Procurement of materials i.e copy paper that are posted to a consumption account - Stock is managed in quantity and not value
In the standard logic what is the order of the field selection priority rules?
Hide, Display, Mandatory, Optional
What do supplier sub ranges do?
They subdivide a suppliers total product range according to a variety of criteria e.g CAR,TRUCK (Using different sub ranges you can input different data)
Conditions in info records and purchase contracts are always time independent - True or False?
True
What can condition types be defined as (condition class) - 3
The condition type determines how the price factor is calculated
price
surcharge
discount
What can info records be applied to?
All plants or a single plant of a purchasing organisation
What is used to create info records? (3)
quotation
purchase order
outline agreement (contract/scheduling agreement)
What are the main kinds of purchasing info records? (4)
Standard
Subcontracting
Pipeline
Consignment
When you create a purchasing info record without a material what can you use the info category to specify?
The type of procurement for which the info record exits - Standard / Subcontracting
Where can you make collective changes to purchasing prices?
In info records
(SAP Fiori - Price Changes:Info Records app)
What are the key differences in the use of a contract and a scheduling agreement?
Volume of documents: Contract - Every time you release goods against goods/services a new purchase order is made
Scheduling agreement is extended continuously
Use in automatic materials planning
Contract item can be set up so it is automatically assigned to a requisition item and must be converted to a PO. For scheduling agreement you can generate delivery scheduled so no further processing is required
When a plant is created what area is automatically created?
MRP Area
After MRP areas have been created what do you need to do?
Assign materials to the MRP areas
Give some examples of what data controls the MRP procedure (2)
MRP Type
re-order point
What happens if you delete any requirements or reservations planned in an MRP segment?
They are transferred to the plant MRP area
What are the following MRP Types?
VB
VM
VB - Manual reorder point procedure
VM - Automatic reorder point procedure
Give some examples of control functions that the MRP Type has (4)
Forecast Indicator
Consumption Indicator (Historical values used for forecast)
Re-Order Point
Safety Stock level
What is the lot sizing calculation?
The amount of material for production or procurement
What ate the differences between the lot sizing procedures?
Lot for Lot Order Quantity
Fixed Order Quantity
Replenish to Maximum Stock Level
Lot for lot - Order proposal created for shortage quantity
Fixed Order Quantity - Order proposal for fixed lot size
Replenish to maximum stock level - Difference of available stock to max stock level
When lot sizes are taken what are the available period lengths? (4)
Daily lot size
Weekly lot size
Monthly lot size
Lot size with flexible period length
What does the optimising lot sizing procedure do?
Groups requirements from several periods together to form a lot whereby optimum cost ratio is determinee
When might lot size rounding be useful?
If purchase orders are only delivered in containers of a particular number of pieces
If these are the scale prices
Quantity 1 - €100
Quantity 100 - €80
Quantity 1000 - €68
If you have a quantity of 80 and a quantity of 850 what is it worthwhile rounding to?
80 - Quantity 100 = €80
850 - Quantity 1000 = €68 euros
Where can you enter a rounding profile for lot sizes? (2)
Material Master Record and Purchasing Info Record
What is the purchasing department processing time?
The time to convert a purchase requisition into a purchase order
In the planning file, the materials that have to be planned in the next MRP run are automatically flagged with what indicator?
NETCH
How do you remove entries from the planning file? (Customising)
Materials Management>Consumption Based Planning>Planning>Set up the planning file for MRP
What happens in a planning run? (4)
- The system checks whether the requirement quantity is covered by available warehouse stock - If requirement quantity is not covered the system creates a procurement proposal
- The system carries out a lot size calculation
- The system calculate the release and delivery dates
- The system determines the types of procurement proposals - i.e whether good receipts are made by in-house production or by external procurement
What functions can you perform in customising under the tools node? (6)
Define authorisations and authorisation profiles for maintenance of material master records
Organise data transfer for material master records
Specify start times of background jobs
Maintain search help
Reset test data
Initialise the periods for individual company codes
With the initialisation of a company code what do you specify for the first time? (2)
The current posting period
The fiscal year
How do you close an accounting period in materials management?
You use the period closing program - Logistics>Materials Management>Material Master>Other>Close Period
What do the user departments for a certain material type do? (2)
Determine which views can be maintained for this material type
Determine which applications can use the material
The type of inventory management (quantity based / value based) for a material type can be defined where?
Valuation Area
What does the account category reference do?
Establishes the link between valuation class and the material type
What does the maintenance status mean?
A key to determine which user departments have been maintained for a material master record
A material number in SAP can have a maximum of how many characters?
40
(however numeric numbers are restricted to 18 characters - you need to activate extended material functionality if want more than this)
What are the influencing factors of a field selection for a material? (5)
Transaction
Procurement Type
Material Type
Plant
Industry Sector
What do these symbols mean in terms of field attributes?
-
*
+
•
hidden
displayed
mandatory
optional
To find out where fields are referenced i.e MM02 is referenced in 4 transactions MM02, MM18, MM42 and MMZ2 how do you do this?
Use the where used list in SAP
What is a logical screen composed of?
Individual subscreens
What does a screen sequence consist of?
Several logical screens
What can you assign screen sequences to? (4)
Groupings of transactions
Users
Material Types
Industry Sectors
If the business function LOG_MM_CI3 is active in the system what can you do?
Users can create a material master and an info record in one step
What is used to control the field selection in a business partner? (4)
Client
Business Partner Role
Business Partner Type
Activity
What do link roles do?
They determine which property a field has if the different influencing factors have different values
What does a business partner grouping control? (3)
Number range
Number assignment
Account Group
With the manage manual reservations app which reservations can be selected and which can’t
Only manually created reservations can be selected.
Dependent reservations ie reservations for a production order are not selected
What can you do with the reservation management report? (2)
Set the movement allowed indicator for reservations created manually
Delete reservations (finished/old/extra reservations)
The number of days for managing reservations (ie how many days it should be before a reservation movement is allowed) is determined using what customising path?
Customising for materials management under Inventory Management and Physical Inventory>Reservation>Define default values
What does the picking lists for reservations (MB26) allow you to do?
Enter and post goods movements for several reservations in one processing step
What are the two types or availability check?
Static Availability Check (Stock types in inventory management - This check is carried out automatically for every material movement)
Dynamic Availability Check (Viewpoint of material requirements planning - taking into consideration planned receipts and issues)
if there are 100 pieces of a material in unrestricted use stock in a warehouse and 30 pieces of the material are reserved for withdrawal tomorrow and another 20 pieces are reserved for withdrawal the day after how many pieces of the material are available today?
50
When is the dynamic availability check used? (4)
Note: You must assign the check to the transaction in customising
Inventory management when creating a reservation/entering a goods issue
Sales and Distribution when creating a sales order
Production when creating a production order
Purchasing when creating a stock transport order
To perform the dynamic availability check what pre-requisites must be performed? (4)
Assign check to a transaction
Maintain a checking group in the material master record
Define stocks, receipts and issues which are to be taken into account in the check
Specify the type of message that occurs for the movement type in cases of availability and unavailability
What does the missing parts check do?
Ensures the warehouse clerk and materials planner are automatically informer in case of a shortage of requirements when a goods receipt is entered
