ARE 5.0: CE - Administrative Procedures & Protocols

Question 1

Name two differences between a change order and a construction change directive.

Answer 1

A change order must be approved by the owner, architect and contractor, and all three parties must agree on the change in cost. The second procedure must only be approved by the owner and architect, and without all parties agreeing on the change in cost.

Question 2

Which party produces a request for information (RFI)?

Answer 2

The contractor, owner, or architect can use this document to request additional information during the construction phase.

Question 3

When is the contractor allowed to submit a request for payment of a construction cost directive to the owner on the application for payment?

Answer 3

This item can be submitted to the owner for payment upon agreement of the additional cost of the work by the contractor and owner, and completion of the work.

Question 4

During the construction phase of the project, the contractor is required to make submittals to the architect. Name four types of submittals.

Answer 4

Four types of these are shop drawings, samples, product data, and documents related to sustainability issues.

Question 5

Which document is used to record minor changes in the work?

Answer 5

This administrative action is recorded by the architect using AIA Document G710, Architect’s Supplemental Instructions.

Question 6

If the work does not conform with the contract documents, who has the authority to reject the work?

Answer 6

The architect has the authority to take this action if work is not in compliance with the contract requirements.

Question 7

The architect’s review of the shop drawings does not relieve the contractor of what?

Answer 7

The review of this by the architect does not relieve the contractor of conformance with the contract documents.

Question 8

During the construction phase, who may make a claim on the project?

Answer 8

The owner or the contractor may take this action if they seek an adjustment to the time or payment of money or other relief from the terms of the contract.

Question 9

In a shop drawing review, what are the similarities and differences between the “revise and resubmit” and “rejected” designations assigned by the architect?

Answer 9

Neither submittal complied with the contract documents as submitted. In the first, the contractor may provide additional information or make corrections and return the submittal to the architect for review. In the second, an item is unsuitable for use in the project and may not be resubmitted to the architect for review.

Question 10

Describe the difference in roles between a mediator and an arbitrator.

Answer 10

In mediation, this person facilitates a discussion for the parties to reach their own settlement. In arbitration, this person allows the parties to submit their evidence and hears witness testimony before making a decision or ruling on the matter.

Question 11

What is normally held from a progress payment until work is completed?

Answer 11

Retainage is normally withheld from this kind of payment.

Question 12

Which party pays for additional non-conformance field testing?

Answer 12

This is the only type of field testing paid for by the contractor.

Question 13

What information must be included on every progress payment application?

Answer 13

This application must include the value of the work completed to date and the value of any stored material.

Question 14

Who pays for work rejected by the architect?

Answer 14

Under these circumstances, the additional work must be paid for by the contractor.

Question 15

What fee method should be used when the owner has identified a specific set of services?

Answer 15

When the owner has done this, the architect can accurately estimate a stipulated sum contract.

Question 16

If an owner fails to substantially perform according to contract, what must an architect do to terminate the contract?

Answer 16

To take this action in regard to a contract with an owner, an architect must give the owner seven days’ written notice.

Question 17

What is a change order? Who prepares it?

Answer 17

This document is prepared by the architect and authorizes a revision to the original contract documents after the construction contract has been signed by the owner.

Question 18

When are shop drawings usually prepared?

Answer 18

These drawings, schedules, or diagrams are usually prepared after the subcontractor or material supplier has signed a contract with the general contractor.

Question 19

What is a mechanic’s lien?

Answer 19

This is a claim against a property made by a contractor, material supplier, or architect for an unpaid debt of the property owner.

Question 20

What type of drawings must the architect keep a log of?

Answer 20

Shop drawings require this type of record keeping.

Question 21

What is the advantage to the owner of using a construction change directive?

Answer 21

This document gives the owner a way to order changes in the work before agreeing to an adjustment to the cost and/or time with the contractor.

Question 22

When does the contractor’s warranty period start?

Answer 22

This begins when the project has reached substantial completion.

Question 23

What post-construction activity is a prerequisite for LEED certification?

Answer 23

Commissioning of the energy systems is a prerequisite for this.

Question 24

What activity must take place if the architect determines the project is not substantially complete after a site inspection?

Answer 24

The architect must notify the contractor of the work that must be completed to achieve this.

Question 25

Why would an architect provide a post-occupancy evaluation free of charge to the owner?

Answer 25

This activity provides valuable information to the architect after the owner has occupied the building. It is a good marketing effort by the architect and maintains contact with the owner for potential future work.

Question 26

What action may the owner take upon the acceptance of substantial completion by the parties?

Answer 26

When this is reached, the owner may move in or utilize the work for its intended purpose.

Question 27

For a large, complex building project, who usually hires the commissioning agent?

Answer 27

This person is hired by the owner to coordinate the efforts of this post-construction activity.

Question 28

What is the next activity after the contractor has completed the punch list?

Answer 28

After the contractor has completed this, the next step is for the architect to make an inspection to determine whether the project is substantially complete.

Question 29

If a construction claim is made by the contractor, what actions may be taken by the initial decision maker?

Answer 29

If the contractor takes this action, the initial decision maker may do any of the following:

+ Request supporting data.

+ Suggest a solution.

+ Accept the contractor’s assertion.

+ Reject the contractor’s assertion.

+ Notify the parties that a determination cannot be made.