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Prince2 Agile Foundation > An Overview Of Prince 2 > Flashcards

An Overview Of Prince 2 Flashcards

1
Q

List characteristics of using Prince2 for Projects in Controlled Environments

A

• Describes a control framework for the managed release of product
• Project Manager centric
• Product focussed
• Process based
• No license fee
• Aleady enable for use with Agile

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2
Q

What does the Prince2 framework consist of?

A

• 7 Principles
• 7 Themes
• 7 Processes

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3
Q

Describe how a project is partitioned in its life cycle.

A

• Project plan divided into management stages
• Representing go/no go decision points

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4
Q

What considerations will the project board have in regards to a project’s management stages?

A

• They should continue and if so, in what way
• “ bring it to a premature end
• What will be done in the next stage and resources required by them for the PM

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5
Q

If a project is no longer viable, what theme/phrase does the project no longer have?

A

CBJ - Continued Business Justification

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6
Q

What is the term/process for a management stage go/no go decision point?

A

Stage Boundary

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7
Q

How are management stages set by the Project Board?

A
  • Set just before key decision points
  • More stage boundaries can be set for riskier projects for more review (reducing the planning horizon)
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8
Q

How can a PM provide a plan for the next stage to the PB

A

• Provide a document towards the end of the current stage to the PB for their End Stage Assessment. This consists of:

  • A review of current stage
  • Plan for next stage
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9
Q

Outline the 7 Prince2 Principles

A
  1. CONTINUED BUSINESS JUSTIFICATION (Viable, achievable & Desirable)
  2. LEARN FROM EXPERIENCE (Lessons sought, recorded and acted on)
  3. DEFINED ROLES AND RESPONSIBILITIES (to engage business’s users, suppliers and stakeholders interests)
  4. MANAGE BY STAGES (planned, monitored & controlled on a stage by stage basis. PB delegates daily control of management stage to PM)
  5. MANAGE BY EXCEPTION (defined tolerances for objectives to establish limits of delegated authority: Project Level, Stage Level & Work Package Level)
  6. FOCUS ON PRODUCTS (Focus on definition & delivery of products, especially quality requirements)
  7. TAILOR TO SUIT THE PROJECT (establish environ, size, complexity, importance, team capability & risk)
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10
Q

What key stakeholders are there in Prince2 projects?

A

• Business Executive
• Senior User
• Senior Supplier

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11
Q

What type of report can a Team Manager submit to a Project Manager for a tolerance change?

A

Issue

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12
Q

What type of report could a Project Manager submit to the Project Board for a tolerance change?

A

Exception

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13
Q

Outline the 7 Prince2 Themes

A
  1. BUSINESS CASE (Creates/maintains bus justfn, ensures outcomes & benefits)
  2. ORGANISATION (structure & roles, communication & engagement with stkhlds)
  3. QUALITY (Quality Man approach)
  4. PLANS (Recommends different levels of plan for communication & control from different perspectives)
  5. RISK (Risk management approach, risk ident, assessment & control)
  6. CHANGE (Change control approach, ensuring issues captured assessed & controlled)
  7. PROGRESS (project progress measurement and for performance target comparison. Enabling a forecast for continuing project viability)
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14
Q

What does MVP stand for?

A

Minimum Viable Product

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15
Q

Provide some examples of the Prince2 principle “Learn From Experience”

A

• Shortening feedback look to the customer
• Continual customer involvement
• Inspect & Adapt
• Retrospectives
• Kaizen

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16
Q

What Prince2 principle provides empowerment and self organisation within appropriate levels of governance?

A

Manage by Exception

(Project level, Stage Level & Work Package Level)

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17
Q

What are the Prince2 Agile behaviours?

A

• Transparency
• Collaboration
• Rich communication
• Self-organisation
• Exploration

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18
Q

What is the definition of “spiking”?

A

A temporary piece of work used to understand a given situation. Eg. Prototype/research to reduce uncertainty from a technical/customer viewpoint.

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19
Q

What are Prince2 principles?

A

A framework of good practice for people involved in a project developed from lessons of successful/failed projects.

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20
Q

What are Prince2 Themes?

A

Describe aspects of project management that must be addressed continually as the project progresses through its life cycle.

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21
Q

Give examples of Prince2 management products

A

• Business Case
• Quality Management Approach
• Risk Management Approach
• Change Control Approach

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22
Q

Outline the relationship between the Prince2 Principles and Themes

A

Theme - Principle

  1. Businss. Case > Contin Bus Justif
  2. Organisation > Def Roles & Respon
  3. Quality > Focus on products
  4. Plans > Manage by stages
  5. Risk > All Principles
  6. Change > All Principles
  7. Progress > Manage by Exception

Learn from experience & tailor to suit project also for all themes

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23
Q

What are the 7 Prince2 Processes?

A
  1. Starting up a project (SU)
  2. Directing a project (DP)
  3. Initiating a project (IP)
  4. Controlling a stage (CS)
  5. Managing Product Delivery (MPD)
  6. Managing Stage Boundary (MSB)
  7. Closing a Project (CP)
24
Q

What are the 3 general project management stages?

A
  1. Pre-project stage
  2. Initiation Stage
  3. Management Stages - Project Delivery Stages
25
Q

What is a project madate?

A

An instruction given to the executive to start the project.

26
Q

What people are involved in starting up a project?

A

• Executive
• Project Manager (if deciding to go ahead with project)

27
Q

Define a project brief.

A

• Enables PB to make a decision within the Pre-project stage
• Contains info such as: APPROACH, PLAN, OUTLINE BUSINESS CASE

28
Q

What would the Executive & Project Manager submit to the Project Board before entering the project into the initiation stage?

A

Stage Boundary (MSB) including the Project Brief

Next Stage Plan

29
Q

What are the components of the “Initiating a Project” management stage?

A
  • Product Initiation Document - PID (Consists of Management Products)
  • Next Stage Plan
30
Q

What are the key Management Products which support Prince2?

A

• Project Product Description
• Project Approach
• Business Case
• Checkpoint Report
• Highlight Report
• Project Brief
• Project Initiation Document
• Work Package

31
Q

What is the purpose of the Prince2 Management Product “Business Case”?

A

• Documents business justification for project. Costs vs Benefits (+ risks)

• Developed in the starting up a project process and refined in the Initiating a project process.

• Directing a project process covers the approval & reaffirmation of the Business Case

• Used by controlling a stage process when assessing impacts of issues and risks. Reviewed and updated at the end of each management stage by the managing a stage Boundary process and at closing the project.

32
Q

What is the composition of the Prince2 management product “Business Case”

A

• EXECUTIVE SUMMARY (Benefits & Return)
• REASONS
• BUSINESS OPTIONS (Nothing/Minimum/Something)
• EXPECTED BENEFITS (Qualitative & Quantitative)
• EXPECTED DIS-BENEFITS (Has actually happened)
• TIMESCALE (run time & benefit time)
• COSTS (Ops & Maint costs & funding)
• INVESTMENT APPRAISAL (Benefits vs Dis-Benefits, Project Costs & ops/maint costs
• MAJOR RISKS

33
Q

What is the purpose of the Prince2 management product “Product Description”?

A

• Understand product nature, purpose, function & appearance
• define user
• Identify product sources of info & supply
• “ product quality requirements
• Enable ident of activities to produce, review & approve product
• Define people/skills required to “

34
Q

What is the composition of the Prince2 management product “Product Description”?

A

• Identifier (Unique key, project name, item name & version no.)
• Title
• Purpose
• Composition
• Derivation (Sources where derived)
• Format & Presentation
• Development Skills Required
• Quality Criteria
• “ Tolerance
• “ Method
• “ Skills Required
• “ Responsibilities

35
Q

What is the purpose of the Prince2 management product “Project Product Description”?

A

• What the project must deliver
• Used to gain user agreement on scope and requirements
• Used to define customer’s quality expectations
• “ acceptance project criteria, method and responsibilities

36
Q

What is the composition of the Prince2 management product “Project Product Description”?

A

• Title
• Purpose
• Composition
• Derivation
• Development Skills Required
• Customer Quality Expectations
• Acceptance Criteria
• Project-level quality tolerances
• Acceptance Method
• Acceptance Responsibilities

37
Q

What is the purpose of the Prince2 management product “Work Package “?

A

• Set of information of 1+ required products collated by PM To pass responsibility for work/delivery to team manager

38
Q

What is the composition of the Prince2 management product “Work Package”?

A

• Date
• Team Manager/Those Authorised
• Work Package Description
• Techniques, processes & procedures
• Development Interfaces
• Ops/Maint Interfaces (other special products the project product may need to interface with)
• Change Control Environments
• Joint Agreements
• Tolerances
• Contraints
• Reporting Arrangements
• Problem Handling & Escalation
• Extracts/References
• Product Descriptions
• Approval Method

39
Q

List 3 types of Agile Ways of Working

A

• Scrum
• Kanban
• Lean Start-Up

40
Q

Where does Agile fit in the Prince2 project management process?

A

• Within Managing Product Delivery of Management Stages

41
Q

Name the 9 roles within Prince2

A

• Project Board
• Executive
• Senior User
• Senior Supplier
• Project Manager
• Team Manager
• Project Assurance
• Change Authority
• Project Support

42
Q

Define the responsibilities of the Project Board

A

• Accountable to corporate, programme management & customer
• Can direct the project as set by the mandate
• Responsible for communications between PM team & external stakeholders
• Can delegate project assurance responsibilities

43
Q

Define the responsibilities of the Executive

A

• Ultimatley accountable
• Supported by SU & SS
• To ensure project focus
• To ensure VFM and balancing business demands/SU & SS
• Responsible for the business case
• Ultimate decision maker

44
Q

Define the responsibilities of the Senior User

A

• Specifying needs of product users
• User liaison with PM team
• Ensure minimum quality, functionality and ease of use
• 1 or more person
• Demonstrate realisation of benefits to corporate, programme management and customer

45
Q

Define the responsibilities of the Senior Supplier

A

• Represents interests of creators
• Accountable for quality and technical integrity
• 1 or more people
• May appoint independent person for assurance on product

46
Q

Define the responsibilities of the Project Manager

A

• Accountable to PB and Executive
• Daily running of the Project
• Ensure required product creation within tolerances
• Responsible for the product capability of benefits defined in the business case

47
Q

Define the responsibilities of the Team Manager

A

• Ensure production of defined products set by PM of sufficient quality, within time at reasonable cost
• Accountable to PM

48
Q

Define the responsibilities of the Project Assurance Team

A

• Covers primary stakeholder interests (BUS)
• Independent of PM

49
Q

Define the responsibilities of the Change Authority

A

• Approves requests to change or off-specifications
• Although PM can be assigned some change authority if within management stage tolerances

50
Q

Define the responsibilities of the Project Support

A

• Optional
• Undertaken by PM if not otherwise assigned
• Provided by a project office or special resources

51
Q

What management product within Prince2 defines internal communications?

A

• Communications Management Approach

52
Q

What two roles within the project board cannot be undertaken by one person?

A

• Senior Supplier & Senior User

53
Q

What are the 4 management levels in Prince2?

A

• Corporate/Programme (External to Project Management Team)

• Project Board
• Project Manager
•Team Manager

54
Q

Who does the Project Manager liaise with inside a project?

A

• Project Assurance

55
Q

What is the boundary line called separating the project board and the rest of the project team?

A

• Gandalf Line

56
Q

What must a Project Manager submit to the Change Authority for a tolerance change?

A

• An Issue
(Not an exception as it’s not to the Project Board)

57
Q

Who sends Highlight & Checkpoint reports and to whom?

A

Highlight Report: Project Manager to PB

Checkpoint Report: Team Manager to PM

Prince2 Agile Foundation (4 decks)

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