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PMP > Always Confuses Me > Flashcards

Always Confuses Me Flashcards

1
Q

What are ‘the business documents’?

A
  • The Business Case
    • lists the objectives and reasons for project initiation. It helps measure the project success at the end of the project against the project deliverables. It is used throughout the project life-cycle. It may be used before the project initiation and may result in a go/no-go decision for t he project
    • A needs assessment often precedes the business case. the results of the needs assessment may be summarized in the business case document
  • The Benefits Management Plan
    • describes how and when the benefits of the project will be delivered, and describes the mechanisms that should be in place to measure those benefits.
    • outlines the process for creating, maximizing, and sustaining the benefits provided by a project
    • developing the benefits mgmt plan makes use of the data and information documented in the business case and needs assessment.

the Project manager does not have the authority to modify the business documents as they are not project documents.

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2
Q

The objective of the _____ is to determine the project delivery method, the type of legally binding agreement(s), and how the procurement will advance through the procurement phases.

A

Procurement Strategy

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3
Q

What is included in the procurement documentation?

A
  • Bid Documents
  • Procurement Statement of Work
  • Independent Cost Estimates
  • Source Selection Criteria
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4
Q

This plan defines how processes that are used on the project will be evaluated and improved

A

Process Improvement Plan

Created in Develop Project Mgmt Plan

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5
Q

Defines how change requests will be managed, controlled, and formally authorized

A

Change Management Plan

Output of Develop Proj. Mgmt Plan

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6
Q

Defines how documentation changes concerning the project’s deliverables and processes will be managed

Once you make changes to the deliverables, how will you update the plan and processes accordingly? This plan outlines that

A

Configuration Management Plan

Output of Develop Proj. Mgmt Plan

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7
Q

What are the four baselines?

A

Scope baseline

Schedule Baseline

Cost Baseline

Performance measurement baseline (hybrid of the former three)

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8
Q

An integrated scope-schedule-cost plan for the project work against which project execution is compared to measure and manage performance

how are you going to measure the work being done to the baseline to determine if you are on plan?

A

Performance Measurment Baseline

Ouptut of Develop Proj. Mgmt Plan

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9
Q

determines the series of phases that a project passes through from its inception to the end of the project

A

Project Life Cycle Description

Created in ‘Develop Project Management Plan’ process

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10
Q

defines whether waterfall, iterative, adaptive, agile, or a hybrid development approach will be used

A

Development Approach

Created in ‘Develop Project Management Plan’ process

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11
Q

Work Performance Data is an output of what process?

A

Direct and Manage Project Work

can include the number of change requests received, the number of requests accepted, and the number of deliverables verified, validated, and completed

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12
Q

Lessons Learned Register is an output of what process?

A

Manage Project Work

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13
Q

Work Performance Reports is an output of what process?

A

Monitor and Control Project Work

The information from performance reports and related forecasts assists in determining future team resource requirements, recognition and rewards, and updates to the resource management plan.

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14
Q

Approved Change Requests is an output of what process?

A

Perform Integrated Change Requests

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15
Q

What document is a list of all the activities on the project?

A

Activity list

Process where created: define activities

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16
Q

What document is a list of all project assumptions and constraints?

A

Assumptions Log

Process where created: Develop project charter

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17
Q

____ indicates how the various estimates were derived and can be used to make a decision on how to respond to variances

describes how schedule, cost, and resource estimates were developed. Also includes their confidence level and ranges

A

Basis of Estimates

Process where created: Estimate activity duration, estimate costs, estimate activity resources

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18
Q

What document lists and describes the status of the change requests that are being processed or have been processed through the perform integrated change control process?

A

Change log

Process where created: Perform integrated change control

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19
Q

What document shows the cost of each individual activity

A

Cost Estimates

Process where created: Estimate costs

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20
Q

___ are predictions of how much the project will cost when completed based on the current work?

A

Cost Forecasts

Process where created: Control Costs

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21
Q

___ outline the amount of time needed to complete each activity on the project?

A

Duration Estimates

Process where created: Estimate Activity Durations

22
Q

An ___ is used to record and monitor information on active issues.
Issues are assigned to a responsible party for follow up and resolution.

A

Issue Log

Process where created: Direct and Manage Project Work

23
Q

A ___ is used to record knowledge gained during a project, phase, or iteration so that it can be used to improve future performance for the project team and/or the organization.

A

Lessons Learned Register

Process where created: Manage Project Knowledge

24
Q

___ shows the scheduled dates for specific milestones and is used to check if the planned milestones have been met. Includes descriptions of each milestone

A

Milestone LIst

Process where created: Define Activities

25
Q

What document shows the assignements of the physical resources to the activities or work packages

A

Physical Resource Assignments

Process where created: Acquire Resources

26
Q

____ identifies working days and shifts that are available for scheduled activities.

It distinguishes time periods in days or parts of days that are available to complete scheduled activities from time periods that are not available for work.

A

Project Calendars

Process where created: Develop schedule

27
Q

What is the output for Manage Communications

A

Project Communications

28
Q

What document is a detailed breakdown of the work that needs to be done in order to complete the project. Will include a bar chart, milestone chart, and the project schedule network diagram

A

Project Schedule

Process where created: Develop Schedule

29
Q

What document is a sequencing diagram that shows the relationships amongst the activities and the sequence they will be performed. but also show the critical path

A

Project schedule network diagram

Process where created: sequence activities

30
Q

What document is an assignment of the project team members to the work packages or activities

A

Project team assignments

Process where created: Acquire resources

31
Q

___ shows the results of the activities done in the ‘control quality’ processes to determine if the quality standards or policies were met

A

Quality control Measurments

Process where created: Control Quality

32
Q

____ are an essential part of the quality management system and provide a way to measure how well a process is performing.

A

Quality metrics

Process where created: Plan quality Management

33
Q

What document is a report which generally includes information about quality issues on the project and recommendations on how to improve the process on the project

A

Quality reports

Process where created: Manage quality

34
Q

What document is a description of all requirements from the project stakeholders

If the deliverables are inspected and meet the acceptance criteria, they are formally signed off by the customer, sponsor, or authorized stakeholder. These sign-offs are captured in this document

A

Requirements documentation

Process where created: Collect requirements

35
Q

What document is a table that traces the origin of the requirements

Contains the description, owner, source, priority, and status of product requirements

Links product requirements from their origin to the deliverables that satisfy them

A

Requirements traceability matrix

Process where created: Collect requirments

36
Q

What document shows the categorization and type of the project resources

The ___ is a hierarchical list of team and physical resources related by category and type that is used for planning, managing, and controlling project work.

A

Resource breakdown structure

Process where created: estimate activity resources

37
Q

___ show the availability of team and physical resources

A

Resource Calendars

Process where created: Acquire resources

38
Q

___ identify the types and quantities of resources required for each work package or activity

___ identify the types and quantities of resources required for each work package or activity in a work package and can be aggregated to determine the estimated resources for each work package, each WBS branch,
and the project as a whole. The amount of detail and the level of specificity of the resource requirement descriptions can vary by application area.

The ___ documentation can include assumptions that were made in determining which types of resources are applied, their availability, and what quantities are needed.

A

Resource requirements

Process where created: estimate activity resources

39
Q

The ___ captures details of identified individual project risks.

The results of Perform Qualitative Risk Analysis, Plan Risk Responses, Implement Risk Responses, and Monitor Risks are recorded in this document as those processes are conducted throughout the project.

Includes:
- List of identified risks
- Potential Risk Owners
- List of potential risk responses

A

Risk register

Process where created: Identiy Risks

40
Q

What document is a description of the overall project risks

A

Risk Report

Process where created: Identify Risks

41
Q

What document has the information that is used to create the schedule such as who made it, assumptions, and constraints

A

Schedule Data

Process where created: Develop schedule

42
Q

What document is a prediction of when the project may be completed based on the current progress of the work

A

Schedule forecasts

Process where created: Control schedule

43
Q

what document is a list of all stakeholders, which can include categorization, impact, and communication requirements

A

Stakeholder register

Process where created: Identify stakeholders

44
Q

What document is a guideline the team should follow on a project. Includes values, decision-making process, acceptable behavior, code of conduct, and etiquette

A

Team Charter

Process where created: Plan resource management

45
Q

What document is used to help evaluate the project deliverables when completed

___ can be created based on industry needs and the organization’s templates. They are inputs to the Control Quality process and are used to evaluate the achievement of quality objectives. These documents may include dedicated checklists and detailed requirements traceability matrices as part of the document

A

Test and evaluation documents

Process where created: Mange quality

46
Q

a ___ displays gaps between current and desired engagement levels of individual stakeholders.

A

Stakeholder Engagement Assessment Matrix

47
Q

What is the difference between response time, cycle time, and lead time?

A

Response time represents the time a work item waits before work begins.

Cycle time is measured from the time work begins until it is completed

Lead time is the total time it takes to deliver the work item to the customer. Thus, lead time can be thought of as response time plus cycle time plus the time to deliver the completed work to the customer.

48
Q

which process handles the approval, deferral, or rejection of change requests?

A

Perform Integrated Change Control

49
Q

How do approved change requests flow through the project?

A

There are only thre processes where the resulting approved change requests are an input: Direct and Manage Project Work, Control Quality, and Control Procurements

During the Direct and Manage Project Work process (an Executing Process Group), approved change requests are implemented

The other two are carried out for the purpose of verifying that the changes were implemented effectively

50
Q

What is the difference between OPAs and EEFs?

A

Organizational Process Assets (OPAs) are plans, processes, policies, and knowledge bases that are specific to and used by the performing organization. These accumulated repositories help an organization manage future projects.
- Processes, Policies & Procedures
- Policies
- Procedures
- Templates
- Guidelines
- Corporate Knowledge Base
- Historical records including records from previous projects like risk registers, stkeholder registers, checklists, project plans, issue logs, and performance reports
- Past Project Files
- Historical Information

Enterprise Environmental Factors are conditions, not under the immediate control of the team, that influence, constrain, or direct the project, program, or portfolio. basically, they are constraints
- External EEFs
- Govertment Regulations
- Market Conditions
- Political Conditions
- Industry Standards
- Legal Requirments
- Internal EEFs
- Organziational culture and structure
- Internal political conditions
- available resources
- Infrastructure
E

51
Q

When are deliverables accepted an when are they verified?

A

Deliverables are verified as part of the control Quality process and then accepted as part of the validate scope process

52
Q

What is the difference between a swarm and a spike

A

Swarming is the practice of bringing multiple team members together to focus on project activity.

a Spike is a timeboxed effort devoted to exploring an approach, investigating an issue, or assess project risk. A spike is typically performed when the team wants to gain knowledge or answer a question

PMP (6 decks)

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