Acceptable Use Of Technology, Equipment And Information

Question 1

Application: what are the responsibilities of employees when using Police applications?
Clue: 2 are provided

Answer 1

• All users of Police mobility devices, computer systems and office equipment must:
  . Comply with this chapter
  And
  . Take any other necessary steps to ensure that the resources are not missed in any way that would jeopardize their operation or availability, or expose Police to risk.

Question 2

Principles and trust: Information management, privacy and assurance principles
Clue: there are 6

Answer 2

1. Police provides access to systems, equipment and information to make your job EASIER and ENABLE you to IMPROVE your services.
2. Police systems, equipment and information must be USED RESPONSIBLY and in a MANNER which reinforces our PROFESSIONAL IMAGE and REPUTATION.
3. This chapter provides instruction and GUIDANCE on APPROPRIATE USE of:
   - Police device and computer systems, equipment and information
   - Use of social networking and content sharing sites
   - Use of personal computers
4. SUPPLEMENTS other POLICY relating to protective security and disclosure of Police and personal information.
5. Employees are ABLE TO USE Police information services in just about ANY LOCATION, rather than just on Police premises.
6. Information is kept SECURE across all environments.

Question 3

Principles and trust: Employee principles

Clue: there are 6

Answer 3

ALL employees must:
- EMBRACE, actively SUPPORT and PROMOTE information management, privacy and assurance policy.

• MAKE RESPONSIBLE USE of Police technology systems and equipment for PERSONAL BENEFIT.
• Have NO EXPECTATIONS of PRIVACY even if the devices are used for personal benefit.
• Acknowledge that POLICE ARE ENTITLED to access any data or records (including personal use records) on Police technology systems and equipment for any lawful purpose.
• Not MISUSE Police technology, systems and equipment.
• APPLY the ‘CODE OF CONDUCT’ to their use of Police technology systems and equipment.

Question 4

Information access and use based on trust

Answer 4

• Information access and use is one of trust, rather than technical controls that block access and use. The trust is designed to improve day to day access and use of information, particularly social media sites.
• This is balanced by increased monitoring and compliance reporting of usage with the focus on early intervention, education and increased user awareness.
• It is also aligned to a higher expectation on employees and contractors regarding the appropriate use of information

Question 5

Responsible use

Answer 5

• Information access and use is based on trust and employees responsibly using Police and private technology systems, equipment and information in a manner that reinforces a professional Police image and reputation.
• The use must not compromise or detract from the employees official duties, be excessive in cost, space, time or resources, or affect the ability of Police ICT systems to operate efficiently.

Question 6

Social Media Policy: Personal use of Social Media - Do’s

Clue: There are 4

Answer 6

• When posting personal opinions on your personal social media accounts, make sure that it’s clear that it is your own view and not the Police view on a particular issue
• Only access personal social media sites at work as outlined in the ‘Information management, privacy and assurance’ chapter in the Police Manual
• Select high privacy settings on your personal accounts to prevent others (including media) viewing or using your information and photos
• Be aware of security advice issued through the Bulletin Board - do what you can to avoid being the victim of harassment, identity theft, or other unwanted attention from criminals

Question 7

Social Media Policy: Personal use of Social Media - Don’ts

Clue: There are 5

Answer 7

• Posting photos of yourself in uniform on personal social media accounts, or anything that identifies you as a Police Officer is not recommended
• Don’t use your personal email address or phone number for Police social media accounts
• Don’t post anything that can bring Police into disrepute or negatively impact the reputation of Police
• Don’t post anything that compromises your security or the security of family or colleagues
• Don’t use Facebook as a channel to send unprompted messages to members of the public. As anyone can set up a social media profile and claim to be a Police Officer - this kind of practice is a risk we need to avoid. If a member of the public has contacted Police, then it is OK as they have asked to be contacted.

Question 8

Code of Conduct

Answer 8

• Your actions, whenever using NZ Police technology , equipment and information, are subject to the Code of Conduct and any breach of this Policy or legislation may result in criminal investigation and/or disciplinary action, including dismissal.