900 HR

Question 1

____/____ is the use of either an illegal substance or controlled substance obtained without a prescription for other than medicinal purposes. Or inappropriate use of drugs obtained by prescription.

Answer 1

Abuse/Misuse

Question 2

Who is considered “immediate family”

Answer 2

Spouse, child, parent, legal guardian or ward, sibling, grandparent, grandchild (including step and in-law relatives)

Question 3

What is considered a “lengthy illness” or “Major injury”

Answer 3

absence from duty due to medical reasons that exceeds 10 consecutive shifts for 24-hr employees or 30 consecutive days for 40-hr employees

Question 4

Military leave means a paid leave of absence, not to exceed ___ hours for 40-hr employees per year or ___ hours for 24-hr employees per year

Answer 4

88 hrs for 40-hr employees
123 hrs for 24-hr employees

Question 5

How long is the job probation period and how long can it be extended?

Answer 5

6 months. Can be extended up to an additional 3 months

Question 6

How long is the merit probation period and how long can it be extended?

Answer 6

12 months. May be extended an additional 3 months

Question 7

How long is the probation period for employees rehired in accordance with UFA policies and Procedures?

Answer 7

6 months

Question 8

True or False?
Employees placed on extended merit probation are NOT eligible for step increases until completion of the extension

Answer 8

True

Question 9

Prior to the end of a merit probation period, ______ or designee will evaluate whether to allow the employee to complete their merit probation and obtain merit status, or to extend their merit probation period, or to separate their employment.

Answer 9

The Fire Chief or designee

Question 10

Which part-time personnel should receive employee evaluations?

Answer 10

Those employed with UFA for longer than 3 months

Question 11

Once the supervisor has received the employee’s completed self-assessment portion of the evaluation, they should conduct a meeting to discuss this as soon as reasonably possible, but not to exceed ___ days from the date received.

Answer 11

20

Question 12

To initiate an Employee Performance and Development Evaluation outside of the annual process, (as part of an ongoing training program, corrective action/performance improvement plan, follow-up on corrective counseling, or when directed by the next level supervisor), who should the supervisor contact?

Answer 12

HR Administrative Coordinator

Question 13

Employees serving a 12 month merit probation will be evaluated at least how many times?

Answer 13

Twice. At 6 months and 11 months

Question 14

If an employee still fails to meet expectations following coaching, training and counseling, the supervisor will provide the employee with a _______, separate from the annual evaluation process.

Answer 14

Corrective Action Plan

Question 15

What is considered a Long Term Acting In Assignment?

Answer 15

At least 10 consecutive shifts (5 rounds)
Short term is anything less than this

Question 16

Who will generally be used to fill acting-in positions?

Answer 16

First option: Employees on a promotional registry.
Second option: Or, qualified individuals as determined and selected by the operations chief (second)

Question 17

In regards to acting-in, employees who are ranked in one of the top ___ positions (by platoon) on the promotional registry will be considered first

Answer 17

3

Question 18

Acting-in assignments to fill vacant positions will generally be no less than ___hours.

Answer 18

4

Question 19

When an employee fills an acting-in assignment position, how much more will they be paid acting in as an officer? As a specialist?

Answer 19

Officer position: 10% greater than their current hourly rate
Specialist: 5% greater than their current hourly rate

Question 20

Is additional pay for acting in assignments considered “pensionable” under URS rules?

Answer 20

Yes

Question 21

How many vacation hours per month do merit employees accrue?
0-8 years?
9-16 years?
17+ years?

Answer 21

24hr employees:
12 hrs
18 hrs
24 hrs
40-hour employees:
8 hrs
12hrs
16hrs

Question 22

How many hours of vacation time may be carried over from year to year?

Answer 22

480 hours

Question 23

How many “extra hours” are provided to UFA dog handlers per week?

Answer 23

1.5

Question 24

If an employee becomes sick during a scheduled vacation, what option do they have?

Answer 24

Request to use sick time in lieu of vacation time

Question 25

24-hour employees shall accumulate sick leave at what rate?

Answer 25

12 hrs per month

Question 26

24-hour firefighter employees can carry over how many hours of sick time from year to year?

Answer 26

960 hrs

Question 27

What happens to unused sick hours over the 960 hours eligible to be rolled over?

Answer 27

"Purchased" by the UFA and deposited into the employee's VEBA.

Question 28

By what date will UFA's payroll department contact employees to inform them of their eligibility for sick leave conversion?

Answer 28

Feb 10th

Question 29

In regards to sick leave conversions, employees have until what date to notify payroll of the number of hours they would like converted to vacation?

Answer 29

Feb 28th

Question 30

Sick leave may be used to care for the employee's newborn child within ____ of birth

Answer 30

one year

Question 31

Who shall be notified when calling in sick for an operations shift?

Answer 31

Staffing office, Ops chief, or designee AND Captain where the employee was scheduled to work. No less than one hour prior to the commencement of the shift

Question 32

When utilized, sick leave shall be rounded to the nearest ___

Answer 32

quarter hour

Question 33

Upon retirement, what is the buyout rate for unused sick time?

Answer 33

25% of their current daily rate of pay

Question 34

How many hours of bereavement leave are employees entitled to for the death of an immediate family member?

Answer 34

48 hrs (2 shifts) for 24-hour employees 40 hrs for 8-hour employees

Question 35

How many hours may be requested for the death of a non-immediate family member or friend?

Answer 35

5 hours

Question 36

Failure to report an injury within ___ days may result in the employee being disqualified from receiving workers compensation benefits

Answer 36

180

Question 37

In the event of serious injury involving fatalities or disabling injuries, the HR division or Heath and safety Officer will contact Utah Occupational Safety and Health within ___ hours.

Answer 37

8

Question 38

An employee or volunteer of UFA that suffers a work-related injury or illness that is not life-threatening should seek treatment where?

Answer 38

At a UFA contracted facility during regular business hours. All life-threatening or after-hours injuries should be directed to the closest appropriate hospital

Question 39

An employee unable to return to work after a work-related injury or illness will be placed on ______ at the time of the incident through the end of the normal working day

Answer 39

Administrative Leave

Question 40

Worker's compensation benefits are based on the ________

Answer 40

Number of days off of work as determined by the physician's statement

Question 41

If the time off of work, as reported by the physician's statement is 3 days or less, how much will be paid by workers compensations? What about 4-14 days? What about 14+ days?

Answer 41

None All days paid All days paid, including the first 3

Question 42

What percentage of an employee's weekly wages does workers compensation pay?

Answer 42

66% 2/3

Question 43

Besides new-hire and annual medical examinations, when else may an employee be required to undergo a medical examination?

Answer 43

When an employee is injured on the job, or if UFA has questions about the employee's ability to perform the job duties

Question 44

If an employee fails to attend their scheduled annual examination, they are required to reschedule within ___ days of the missed examination.

Answer 44

60

Question 45

If an employee misses and then fails to reschedule their annual physical they may be placed on Leave without pay for up to __ days.

Answer 45

30

Question 46

Employees are granted __ hours of time worked for their annual physical

Answer 46

3

Question 47

Any follow-up appointments or testing following an annual physical, will be completed within __ days of the initial medical examination

Answer 47

45

Question 48

Which NFPA standard is used as a guideline for UFA annual physicals?

Answer 48

NFPA 1582

Question 49

The pre-employment psychological evaluation provider will use how many criterion standards that will evaluate psychological suitability as a firefighter

Answer 49

10

Question 50

When will an employee be required to perform a fit for duty test?

Answer 50

Following a lengthy illness, major injury, or significant medical event, after failing the minimum essential job abilities evaluation, being unable to work due to a behavioral or mental health condition or incident, or at the conclusion of a light duty assignment

Question 51

Essential Job Abilities evaluations are considered "on duty" and employees will be compensated ___ time per EJA

Answer 51

1 hour

Question 52

Upon failing an EJA, an employee must request to retake the EJA within ___ calendar days and may request to take it earlier

Answer 52

30

Question 53

EJA is performed wearing what?

Answer 53

Full turnout gear minus SCBA

Question 54

During the EJA, employees may take brief rests or hydration breaks not to exceed __ each and cumulatively not to exceed __ total.

Answer 54

1 minute each 5 minutes total

Question 55

What is the minimum time for completion of the EJA?

Answer 55

there is no minimum performance time

Question 56

How does one request a light duty assignment?

Answer 56

Fill out the appropriate "Request for Light Duty" form and submit to HR

Question 57

During a pregnancy, when may an employee request a light duty assignment?

Answer 57

Any time during the pregnancy

Question 58

Light Duty assignments will generally not exceed how long?

Answer 58

3 months

Question 59

An employee on light duty for an on-the-job injury may have the assignment extended how long?

Answer 59

Another 3 months based on the medical provider's recommendation. Followed by another 3 months as approved by the Fire Chief or designee if a return to work is expected in that window

Question 60

Employees in a light duty classification are not to exceed ___ hrs of work within a work week.

Answer 60

40

Question 61

The minimum compensation for an off-duty appearance in court as a witness in a case involving UFA is ___ hours

Answer 61

3

Question 62

What should an employee do with their witness/jury fee check when receiving paid time off from UFA?

Answer 62

Turn it over to the Finance Division/Payroll

Question 63

Who may an employee report sexual harassment to?

Answer 63

Any supervisor in the chain of command, HR director, attorney for UFA, Fire Chief, and member of the Administrative Professional Standards Group, or any UFA board member

Question 64

As a supervisor, all complaints of sexual harassment should be reported to _______ immediately.

Answer 64

HR Director. And notify a supervisor or the next person in the chain of command if the supervisor is involved

Question 65

Where will the Human Resources Director route a complaint of sexual harassment?

Answer 65

The Administrative Professional Standards Group

Question 66

All complaints of sexual harassment involving senior management at the _______ level or above will be reported to the UFA Board and may be handled by an external third party

Answer 66

Section Chief

Question 67

Employees reporting misconduct, including harassment, sexual harassment, or discrimination are protected against ______.

Answer 67

Retaliation

Question 68

What is the three-fold intent of a complaint investigation?

Answer 68

Protection of the Public, Protection of the Department, Protection of the Employee

Question 69

Any employee who receives or wishes to make a formal complaint will notify who?

Answer 69

The Assistant Chief of Administration and Planning or a member of the Administrative Professional Standards Group, and if applicable, the appropriate individuals in the employee's chain of command

Question 70

Upon receipt of a complaint, the Assistant Chief of Administration and Planning will classify the complaint into what three categories?

Answer 70

Concern Procedural Inquiry Allegations of Misconduct

Question 71

Under which complaint category would a citizen complaint about non-UFA personnel, complaints regarding general policies or practices of UFA, or complaints regarding UFA personnel that would not merit discipline be categorized

Answer 71

Concern

Question 72

Which complaint category would include informal situations or complaints of a minor nature? These issues would generally be resolved with discipline at or below the level of a written reprimand, training and/or education?

Answer 72

Procedural Inquiry

Question 73

Which complaint category would include allegations of criminal wrongdoing, serious misconduct by an employee, or serious policy violations?

Answer 73

Allegations of Misconduct

Question 74

Prior to any investigation being initiated, the identified employees involved in an Allegation of Misconduct will be provided with ______

Answer 74

A notice of Investigation by the Assistant Chief of Administration and Planning

Question 75

During Allegations of Misconduct interviews, the investigator will provide a ______ warning to any employee being interviewed

Answer 75

Garrity

Question 76

Employees will not report for a regularly scheduled shift nor be on shift or on duty with a blood alcohol content at or above the limit of ____

Answer 76

.02%

Question 77

Employees on callback duty shall not have the duty transferred back to them within how many hours of drinking alcohol?

Answer 77

4 hours

Question 78

Impairment may be determined based upon a combination of factors including:

Answer 78

Drug screen results, observations by supervisors, coworkers, or the public, and/or field sobriety tests administered by qualified individuals

Question 79

Employees may use medical cannabis within ___ hours immediately preceding their shift

Answer 79

12

Question 80

UFA employees are required to notify their section chief of any drug or controlled substance criminal convictions no later than ___ days after the conviction

Answer 80

5

Question 81

An employee whose drug test result is positive may, within ___ hrs of notification, submit a written request to the Medical Review Officer for an independent confirmatory test

Answer 81

72

Question 82

What is the first step in a case of reasonable suspicion?

Answer 82

Reasonable suspicion will be documented by the supervisor and another supervisor or officer should be consulted to confirm

Question 83

If after given an opportunity to explain their behavior, reasonable suspicion of an employee still exists, who shall be notified?

Answer 83

Operations Chief, Division Chief or Section Chief. Then the Safety Officer and HR to make arrangements with the drug and alcohol testing entity

Question 84

How will an employee report for reasonable suspicion drug and alcohol testing?

Answer 84

The supervisor will arrange transportation. The employee will not drive themselves

Question 85

Once released from the drug testing entity, the employee will be placed on ____

Answer 85

Administrative Leave with pay. Again, they will not be allowed to drive themselves home; other transportation will be arranged

Question 86

Contracted drug and alcohol random testing will occur a minimum of how many days per month?

Answer 86

1

Question 87

Who will be tested at an operations station that is selected for random testing?

Answer 87

All on-duty public safety employees, including any hold-over employees or those on a trade.

Question 88

Drug testing technicians will typically arrive at what time?

Answer 88

Between 7:15 and 8:00. If the crew is away, they will wait until 9:00 for their return.

Question 89

If an employee filling a staff assignment is selected for random drug testing, they must report to the testing entity within __ hours

Answer 89

4

Question 90

Following an accident, Alcohol tests should be done within __ hours and must be done within ___ hours

Answer 90

2 8

Question 91

Following an accident, Drug tests should be conducted within __ hrs and must be conducted within ___ hours

Answer 91

12 32

Question 92

If a supervisor believes a major disciplinary action is appropriate, they will recommend that action, in writing to, _____.

Answer 92

Their section Chief through their chain of command

Question 93

What discipline does any supervisor have the authority to issue?

Answer 93

Minor Discipline (documented verbal reprimands, and written reprimands)

Question 94

Who has the authority to terminate a merit employee?

Answer 94

Only the Fire Chief

Question 95

In determining the appropriate level of discipline for an employee, supervisors will consider _____.

Answer 95

all previous discipline administered to an employee

Question 96

_______ is immediate coaching, mentoring, training, and counseling the employee at the employee/supervisor level to correct the behavior or deficiency prior to disciplinary action.

Answer 96

Corrective Counseling

Question 97

What is the usual sequence of disciplinary action from lowest to highest?

Answer 97

Documented verbal reprimand, written reprimand, suspension, demotion, termination.

Question 98

To ensure consistency and fair treatment in discipline, the supervisor will consult with ______ and may also consult with the _______ or ________.

Answer 98

will: next level supervisor may: HR director or: Administrative Professional Standards Group

Question 99

Disciplinary action for documented verbal reprimands, or written reprimands may be documented on the ____________

Answer 99

Employee Disciplinary Notice Form or written in a standard letter.

Question 100

What are the three types of violation listed in the UFA discipline policy?

Answer 100

Misconduct Incompetence Failure to Preform (duties of employment, observation of rules of the department, etc)

Question 101

Minor discipline older than __ years or major discipline older than ___ years, from the date of the deadline to apply for a promotional process will be excluded from the review procedure.

Answer 101

2 5

Question 102

Which disciplinary actions will not be issued until an employee has the opportunity for a pre-disciplinary meeting?

Answer 102

Suspensions without pay, demotions, dismissals. (Any action affecting a merit employees pay)

Question 103

Within __ calendar days after the pre-disciplinary meeting, the section chief, Fire Chief, or designee will either issue appropriate discipline or send the employee written notification that no disciplinary action will be forthcoming

Answer 103

15

Question 104

Sick leave bank and tuition assistance denials may only be made to _____

Answer 104

The fire chief

Question 105

Employees will be allowed a reasonable period of work time, not to exceed __ hours per level of review, to work on their grievance or appeal

Answer 105

4

Question 106

Employees will have ___ calendar days from the day of the imposition of a grievable/appealable action or from the date the employee could have reasonably been presumed to have had knowledge of the action to begin the grievance/appeal process

Answer 106

15

Question 107

Unless otherwise specified, the time limit between each level of review in the grievance or appeal process will be ___ calendar days.

Answer 107

15

Question 108

When can the time limits established in the appeal/grievance process be waived?

Answer 108

with mutual written agreement of the parties

Question 109

What are the three levels of Review in an appeal or grievance?

Answer 109

Informal Level Review Formal Supervisor Level Review Fire Chief Level Review

Question 110

An employee attempting to settle a grievance/appeal issue through discussions with their immediate supervisor would be what level of review?

Answer 110

Informal

Question 111

What must be included in a written letter of grievance or appeal?

Answer 111

Actions or issues of concern, how the individual was harmed, the desired remedy.

Question 112

Grievance hearings before the Fire Chief or designee will be initially convened within ___ calendar days after receiving the written grievance or appeal

Answer 112

30

Question 113

For Fire Chief level grievance hearings, the employee will be notified at least ___ calendar days in advance of the time and place of the hearing.

Answer 113

7