900-01 Absence From Duty -Civilian

Question 1

Civilian employees who have been absent for over 30 days

Answer 1

Required to submit to a drug test immediately upon returning to work

Question 2

A departmental committee that is responsible for ensuring compliance with all federal, state, and local laws with respect to determining whether an employee is physically and psychically fit for duty

Answer 2

Administrative Personnel Committee (APC)

Question 3

A plan year beginning September 1 and continuing through August 31 of the next year

Answer 3

Benefit year

Question 4

Civilian:

A leave event that is requested less than 24 hours prior to the start of the leave, unless approved by a supervisor

Answer 4

Unscheduled

Question 5

Civilian:

Vacation time shall be limited to a maximum of _____ hours per the meet and confer Agreement (civilian)

Answer 5

420 hours

*if employed by City on October 1, 2003 vacation date prior to January 1, 2000 = limit of 840 as long as employment continuous

Question 6

Civilian:

Employees who use over 240 hours in one calendar year shall obtain prior approval from

Answer 6

Their assistant chief or civilian equivalent in writing via the chain of command

Question 7

No employee shall accumulate vacation leave until

Answer 7

They have been in the City’s service for a period of SIX MONTHS

Question 8

When does a civilian employee accumulate the time accumulated in their first 6 months of service?

Answer 8

After 6 months

Question 9

Civilian employees who separate from the City for any reason after completing 6 months shall be paid for accumulated leave up to a max of

Answer 9

360 hours or 720 hours depending on Comp Date

Question 10

Who can approve vacation leave for an employee on their probation period

Answer 10

Their division commander

Question 11

Each division timekeeper shall provide a ____________ to the division commander identifying employees who have used 64 or more sick leave hours in a benefit year

Answer 11

Monthly “Sick leave report”

Question 12

A health care provider statement is needed for sick leave absence

Answer 12

In excess of 64 hours

Question 13

How long do employees have to submit there health care provider statement

Answer 13

Within five workdays after returning to work

Question 14

Where shall the division commander keep documentation from health care providers

Answer 14

Kept in a locked cabinet

Question 15

___ shall not be charged against the 64 hour sick leave threshold

Answer 15

FMLA

Question 16

At what rate do employees earn sick leave in the Modified Sick Leave Plan (MSP)

Answer 16

4 hours and 37 minutes

With a final adjustment during August of each benefit year for a total of 120 hours per year

Question 17

If hired after august 31,1985 or who elect to change to the Income Protection Plan (IPP) are conveyed by the Compensable Sick Leave Plan (CSL). These employees shall accrue

Answer 17

2 hours and 30 mints of sick leave per pay period (65 hours annually)

Question 18

Until the employee’s CSL balence reaches 1,040 hours, the unused portion of the 65 hour annual accumulation shall

Answer 18

Be matched and added to the employee balance at the end of each benefit year

Question 19

What happens to the civilian employee’s CSL balance reaches 1040

Answer 19

The unused portion of the 65-hour accuracy shall be credited to the balance WITHOUT DOUBLING

Question 20

What portion of a civilian‘s sick leave time is payable to the employee or the employees beneficiaries upon separation or death?

Answer 20

Sick leave time IN EXCESS of 1040 hours

Question 21

To be used for preventative health care

Answer 21

Wellness leave of 8 hours each year

• shall not be charged against the employees MSP balance
• do not accumulate and are not transferable

Question 22

CSL participants who use no more than 16 hours of sick time during the preceding full benefit year. Person leave hours are earned according to the following schedule

Answer 22

Sick hours used. PL HOURS EARN

0 hours 24 hours

1-8 hours 16 hours

9-16 hours. 8 hours

Over 16 hours. 0 hours

Question 23

Civilian employees:

Employees required to perform military duty shall be allowed up to and including _____ per federal fiscal year (October 1 through September 30)

Answer 23

15 workdays

Absences in excess of 15 workdays shall be charged to the employees vacation or compensatory time

Question 24

If an employee is out of comp and vacation time

Answer 24

The civilian employee shall not receive pay

Question 25

When possible, employees shall submit requests for military leave at least _____ prior to the effective date of the leave

Answer 25

Two weeks

• military order shall be forwarded through the chain of command to the appropriate ASSISTANT CHIEF OR civilian equivalent

Question 26

Civilian:

Qualifying for FMLA (12 weeks max)

Answer 26

Worked for the city a total of 12 months (not necessarily consecutive)

Been physically at work for at least 1250 hours during the proceeding 12 months

Question 27

To care for recovering service members with serious injury

Answer 27

26 weeks in a single 12 month period

Question 28

Spouse taking FMLA for child birth

Answer 28

Combined 12 weeks of leave

Question 29

Generally, employees shall request FMLA leave ______ in advance when the need is foreseeable

Answer 29

30 calendar days

Question 30

Only the ________ is authorized to determine whether an employee is eligible for FMLA leave

Answer 30

HPD FMLA Coordinator

in the FMLA Section of the City’s Human Resources Department is authorized to determine whether an employee is eligible for FMLA leave

Question 31

Who shall notify employees whether or not the FMLA eligibility guidelines are met

Answer 31

The FMLA section of the City’s Human Resources Department

Question 32

Employees shall _______ when unable to report for a regular assignment due to adverse weather

Answer 32

Notify the appropriate supervisor of the specific weather

Question 33

Civilian:

What determines an employee’s reporting requirements during severe weather or other emergency conditions?

Answer 33

Tier designation

Question 34

Civilian:

Civilian equivalents if commander and above and other employees as designated by the department. Tier 1 employees shall report to work unless otherwise directed

Answer 34

Tier 1

Question 35

Civilian:

Civilian personnel without immediate, specific emergency roles but who may be necessary to execute duties for the department under certain circumstances.

Shall contact their supervisor or another supervisor in their assigned division to ascertain whether they are required to report for work

Answer 35

Tier 2

Question 36

Division commander shall communicate ______ if the position is Tier 1 or Tier 2

Answer 36

In writing

Question 37

Who do employees who have exhausted all available paid leave make a written request to for a leave of absence without pay?

Answer 37

the Chief of Police

*chief = up to 14 consecutive calendar days

A) reason for the request
B) include date of when leave is expected to begin
C) anticipated return to duty date

Question 38

Civilian:

For unpaid leave in excess of 14 calendar days but less than or equal to 180 calendar days require approval by___________ before such leave shall be authorized:

Answer 38

the Civil Service Commission

Question 39

Civilian:

Unpaid leave of absence in excess of 180 calendar days require approval by __________ before such leaves shall be authorized

Answer 39

City Council

Question 40

Who to contact when I’m absent without pay to continue medical and other insurance benefits?

Answer 40

City of Houston Human Resources Department

Question 41

Employees who are absent without authorized leave for ________ without good cause

Answer 41

3 consecutive work days