6.3.1 Unit Correspondence Files Flashcards
Can permanent records be mixed in with temporary records to save boxes?
No
What is minimum amount of files to send to FRC?
1 cubic foot box
Each box going to FRC needs to be marked with what?
Labeled on the front end in black ink, accession number and box number.
What form is used to transmit records to the FRC?
Standard form (SF-135) records transmittal and receipt.
Shipment of records should be accomplished within ____ calendar days after receipt of shipping instructions.
Within 90 days
What form is used to transfer permanent records to NARA?
Standard form (SF-258) request to transfer
What does NARA stand for?
National archives and records administration
Routine correspondence and memoranda is destroyed after how many years?
2 years old
TSP-1 election form should be destroyed when?
When superseded or after separation of employee
What constitutes unnecessary attached material?
Used envelopes, routing slips and extra copies
What does RG mean in block 6A of SF-135?
Record Group
CG = 26
Submitting SF258 for permanent records to be transferred to NARA; submit the original and one copy with a supplemental listing to ?
Commandant (CG-61) at least 60 days prior to shipment date.
Records created by committees are destroyed after how many years?
3
IRS forms on file such as a W-4, how long is that maintained ?
Destroy 4 years after superseded or obsolete or upon employee separation
W-2 you destroy after how many years?
4
