6. Enrollment Records

Question 1

Enrollment Records

Answer 1

~ the provider shall obtain enrollment information on the Child Care Application for Enrollment form or an equivalent form from the child’s parent or guardian prior to accepting the child into the program
~ must be kept on file, current, and accessible for review by the licensing authority as long as the child is enrolled
~ shall include the name, address, and phone number for each authorized person that the child may be released to in case of emergency or instead of the parent or guardian
~ enrollment information shall include the parent or guardian consent for child care personnel to have access to the child’s records

Question 2

When a child is enrolled in the child care program, the
following statements must be signed by the parent or
guardian to acknowledge they received the information:

Answer 2

• Department’s Know Your Child Care Facility brochure
• Written disciplinary and expulsion policies
• Influenza information annually during the months of August and September
• Food and nutrition policies that include language on food safety and food allergens (not required for school-age child care programs)

Question 3

Know Your Child Care Facility brochure

the Department created a brochure to share with families, which includes a section for the family to sign to verify they have received the information

Answer 3

~ provides information about child care regulation, the Central Abuse Hotline, and the program’s license expiration date
~ each August and September, child care programs must provide families detailed information about influenza (the flu) so they understand the causes, symptoms, transmission information, and the importance of immunization
~ each April and September, the child care program must provide information to families about the dangers of distracted adults