5. Disclosure of unused material and defence statements Flashcards
Where can the stautory regime for disclosure of unused material be found?
Criminal Procedure and Investigations Act 1996
Where is the regime in the CPIA used?
The statutory regime is compulsory in relation to cases on indictment, when it arrives in the crown court, up until the conclusion of the trial.
The regime is also compulsory to any summary trial, including in the youth court, except where the defendant has pleaded guilty, and is also applicable to cases where it is expected the defendant will plead not guilty.
Is the CPIA the be all and end all for disclosure?
While the CPIA replaces the previous common law tests for disclosure in the cases it applies to, there may be some times where disclosure is still required outside of the statutory scheme because of common law.
What is the essential question on disclosure for prosecutors?
The essential consideration for a prosecutor is whether disclosure of any material to the defence is required in accordance with the interests of justice and fairness.
Does everything need to be disclosed at once?
No.
In fact, the CPIA envisages a staged approach to disclosure:
a. a duty on officers to record and retain all information/material that is relevant to the investigation
b. material which is relevant but not expected to be used should be provided to the prosecutor to review
c. the prosecution must apply the statutory test to that material, and disclose any material meeting that test, usually together with a schedule of all the other material recorded and retained.
d. the defence, in turn, have a duty to inform the prosecution of their case they will present at trial
e. the prosecution is under a continuing duty of disclose throughout proceedings
f. after service of defence statement and any further/failure to make disclose, an accused may make further applications for disclosure.
When can an application for further disclosure be made?
Where a dispute arises about whether the prosecution should disclose certain unused material.
What offences do the disclosure provisions of CPIA apply to?
Any alleged offence for which a criminal investigation began on or after 1 April 1997.
Who is an investigator under the CPIA?
Any police officer involved in the conduct of a criminal investigation.
Who is a disclosure officer under the CPIA?
The person responsible for examining material retained by the police during the investigation and for revealing material to the prosecutor.
Who is the officer in charge of the investigation?
The police officer responsible for directing a criminal investigation, including ensuring that proper procedures are in place for recording information, retaining records of information and other material in the investigation.
What does the CPIA code say must happen in regard to the persons carrying out disclosure roles?
The CPIA Code emphasises the need to retain clear records of the identities of the persons performing these roles; that they are carried out by suitably experienced individuals, independent of the investigation; and that the investigative process is tailored to the circumstances of each case.
What information must investigators record?
Investigators must record, in a durable or retrievable form, all material which may be relevant to the investigation and which is not already recorded. This obligation to record includes negative information, e.g., the fact that a number of people present at a particular place and time saw nothing unusual
Must investigators retain information?
Yes, the investigator is also responsible for retaining all material obtained in a criminal investigation that may be relevant to the investigation
What is material ‘relevant to an investigation’?
Material that appears to an investigator or disclosure officer in that it has merely some bearing on any offence under investigation or any person being investigated, or on the surrounding circumstances of the case.
What is ‘material’?
Material gathered in the course of the investigation and generated by the investigation.
Material will include, for example, the following categories of material:
* crime reports, including crime report forms.
* relevant parts of incident report books and police officers’ notebooks.
* final versions of witness statements.
* draft versions of witness statements where their content differs from the final version.
* interview records (written or taped).
* expert reports and schedules.
* any material casting doubt upon the reliability of a confession;
* and any material casting doubt on the reliability of a witness.
The CPIA Code makes clear that the duty to retain material does not extend to items purely ancillary to the above categories which possess no independent significance, such as duplicates of documents
What must a disclosure officer do in respect of unused?
List on them on a schedule.
In what cases must an officer form a schedule of unused?
The obligation to prepare a schedule arises in all cases that will be heard, or are likely to be heard, in the Crown Court and all cases in the magistrates’ court where the accused is likely to plead not guilty.
What form should the disclosure officer prepare the schedule of unused on?
In the Crown Court, an MG6C.
In the Mags, a streamlined disclosure certificate.
What does the prosecutor do in respect of the MG6C/disclosure certificate?
Review it to see whether any material should be disclosed to the defence, applying the relevant statutory test.
He also gives a copy to the defence (redacted if necessary)
What material is likely to be relevant for prosecution disclosure?
- records of telephone messages
- incident logs
- contemporaneous records of the incident (such as crime reports and crime report forms, police notebook entries, records of actions carried out by officers and CCTV footage)
- custody records
- previous accounts of complainants or witnesses
- interview records (written or taped)
- and any material casting doubt on the reliability of a witness.
What should be done in respect of ‘sensitive material’?
Any ‘sensitive material’ should be listed in a separate schedule or, exceptionally, disclosed to the prosecutor separately.
What counts as ‘sensitive material’?
Material which the investigator believes would give rise to a real risk of serious prejudice to an important public interest if it were to be disclosed.
Examples of such material include:
* material relating to national security to material given in confidence
* material relating to informants
* undercover police officers
* premises used for police surveillance
* techniques used in the detection of crime
* and material relating to child witnesses
What are the guidelines on non-sensitive schedules of unused?
Descriptions by disclosure officers in non-sensitive schedules should be clear and accurate and must contain sufficient detail to enable the prosecutor to make an informed decision on disclosure.
What are the guidelines on sensitive schedules of unused?
Sensitive schedules must contain sufficient information to enable the prosecutor to decide whether the material should be viewed, bearing in mind its confidential nature
What must the investigator draw the prosecutor’s attention to?
Any material which might satisfy the test for prosecution disclosure and must give the prosecutor a copy of any material falling within certain categories in the CPIA Code, para 7.4, which includes:
* information provided by an accused person which indicates an explanation for the offence with which he has been charged;
* any material casting doubt on the reliability of a confession;
* any material casting doubt on the reliability of a prosecution witness;
* any other material which the investigator believes may satisfy the test for prosecution disclosure in the Act.
What must the disclosure officer do at the end of the unused disclosure process?
A disclosure officer must certify to the prosecutor that to the best of the officer’s knowledge and belief the duties imposed under the Code have been complied with.
What duty is the prosecutor under re unused evidence?
To assess the need to make disclosure of the material to the defence in accordance with the statutory test for disclosure.
Furthermore, the prosecutor’s disclosure obligations are a continuing duty, and disclosure should be kept under review throughout proceedings.
What do the guidelines say on prosecutor’s duties on unused disclosure?
The A-G’s Guidelines require prosecutors to do all that they can to facilitate proper disclosure. This includes:
* bringing concerns about inadequate inspection of relevant material to the attention of disclosure officers
* probing actions taken by investigators
* reviewing schedules (taking action to ensure they are complete and adequate where necessary)
* and considering defence statements thoroughly. Where defence statements are inadequate, prosecutors should challenge this in writing.
* Prosecutors should provide the investigator with a copy of the defence statement and advise the disclosure officer on whether any further reasonable lines of inquiry need to be pursued, what to look for when reviewing unused material and what further material may need to be disclosed.
In summary, prosecution advocates must ensure that all material which ought to be disclosed is disclosed to the defence, satisfy themselves that they are in possession of all relevant material and that they have been fully instructed as regards disclosure matters, and keep all disclosure decisions under review.
What do the authorities say regarding unused disclosure in long and complex fraud cases w/ large volumes of material?
(a) The prosecution must be in the driving seat at the stage of primary disclosure.
(b) The prosecution must encourage dialogue and prompt engagement with the defence.
(c) The law is prescriptive of the result of disclosure, not the method by which the process should operate.
(d) The process should be subject to robust case management by the judge, utilising the full range of case management powers.
(e) Flexibility is critical.
The practice of ‘dip sampling’ material and the use of search tools by the prosecution to satisfy the disclosure obligation in a practicable and effective manner where the quantity of material to be reviewed would be unmanageable otherwise has been endorsed.
What is the pre-charge engagement scheme?
A scheme under which prosecutors, investigators, suspects and suspects’ legal representatives may enter into discussions about an investigation at any time after the first PACE interview and before charge.