4. Procedure in the magistrates' courts, allocation for trial, and sending to the Crown Court for trial or sentence Flashcards
When must the initial details of prosecution case be served?
As soon as practicable and no later than the beginning of the day of the first hearing.
It is submitted that the reference to a magistrates’ court in Part 8 should be taken to include youth courts, and so these provisions apply equally to cases in the youth court where the accused is under the age of 18.
CrimPD 5.1.1(a) (see Supplement, PD5.1) notes that it is ‘essential’ that initial details are ‘sufficient to assist the court to identify real issues and give directions for an effective magistrates’ court or Crown Court trial’.
When must a prosecutor serve the IDPC on the defendant?
When a defendant requests those details, as soon as practicable and no later than the beginning of the day of the first hearing.
If the defendant does not request those details, the prosecutor must make them available to the defendant at or before the beginning of the day of the first hearing
What details are included in the IDPC?
Where the defendant was in police custody immediately before the first hearing:
(a) The summary of the circumstances of the offence
(b) The defendant’s criminal record
Where the defendant was NOT in police custody immediately before the first hearing:
(a) A summary of the circumstances of the offence
(b) Any account given by the defendant in interview
(c) Any written witness statement or exhibit that the prosecutor has available and considers material to plea or allocation or sentence
(d) The defendant’s criminal record
(e) Any available statement of the effect of the offence by a victim/others
What happens where the prosecutor has not served the IDPC?
The court must not allow the prosecutor to introduce the information within CrimPR 8.3 (information dependent on whether the defendant has been in police custody immediately before) unless the court first allows the defendant sufficient time to consider it.
Part 8 contains no specific sanction if the prosecution fail to supply the required initial details. However, it is submitted that it would be open to the magistrates’ court to make a direction (under CrimPR 3.5: see Supplement, R3.5) requiring the prosecution to comply. It should be noted that r. 3.5(6)(a) provides that, if a party fails to comply with direction given by the court, the court may (for example) adjourn the hearing (see D5.22). Failure on the part of the prosecution to comply with Part 8 is likely to result in an adjournment (and possibly a costs sanction under r. 3.5(6)(b)).
However, it would appear that the court cannot dismiss the charge(s) brought by the prosecution because of non-compliance with a request for initial details of the prosecution case (King v Kucharz (1989) 153 JP 336). In R (AP, MD and JS) [2001] EWHC Admin 215, the Divisional Court held that, even taking into account the coming into force of the HRA 1998, the court does not have jurisdiction to dismiss proceedings for abuse of process simply on the basis of the failure to supply the information now required by Part 8
May a pre-trial hearing take place by live link?
Yes (CJA 2003 s51) where a court requires or permits it via a direction. Can be through a live audio or video link.
What pre-trial proceedings may take place via live link?
Preliminary hearings and hearings before a mags’ court or the crown court which are held after D has entered a plea of guilty, and sentencing hearings.
When may a court allow a person to attend via live link?
Only where it is satisfied that it is in the interest of justice for the person to take part through a live link and that the parties have been given an opportunity to make representations.
The factors to consider include:
1. Any need to attend in person
2. The views of the person
3. The suitability of the facilities
4. Whether the person would be able to take part effectively
5. Where the person is a witness, the importance of their evidence
6. Whether the direction for a live link would inhibit effective cross-examination
7. The arrangements for members of the public to see or hear the proceedings
CrimPD 5.5.1 (see Supplement, PD5.5) states that, where it is lawful and in the interests of justice to do so, ‘courts should exercise their statutory and other powers to conduct hearings by live link’ and must comply with the guidance on the use of live links in the criminal courts issued by the Lord Chief Justice in July 2022. . That guidance notes (at para. 8) that:
… it may be in the interests of justice to allow or require a defendant to attend hearings (particularly preliminary hearings) by live link so as to avoid delays and disruption. As well as the parties’ representations, the court will wish to take account of any mental health or other medical assessment before deciding if a live link is in the interests of justice. Pre and post court conferences between advocate and defendant may not be able to take place effectively by live link: where such conferences are desirable alive link is less likely to be in the interests of justice.
The guidance goes on to say (at para. 9) that factors to consider when deciding where D should attend a sentencing hearing via live link include ‘the potential penalty; ensuring the explanations of sentence can be given satisfactorily for all participants and for the public; and the preferences of the maker of any Victim Personal Statement which is to be read’. The guidance adds that it is ‘rarely appropriate for a youth to be sentenced over a live link’ (para. 11). This guidance also notes that preliminary hearings such as bail applications ‘will generally be suitable for remote attendance by all advocates’.
What are pre-trial hearings and what happens there?
Where an accused has been charged at a police station, the mags’ court the accused appears before for the first time may consist of a single justice. The accused is asked whether they want legal aid, after which, if the answer was yes, necessary arrangements will be made (the hearing may be adjourned for this purpose). It may be conducted by a justices’ clerk but the clerk is not empowered to remand the accused in custody or, without the consent of the prosecutor and accused, to remand the accused on bail conditions other than those previously imposed.
(CDA 1998 s50)
What are Preparation for Trial Hearings?
CrimPR 3.16 means that a mag’s court must conduct these (unless sent for trial at the CC or enters a written guilty plea, or the SJP procedure applies).
The court may conduct one or more further pre-trial case management hearings if:
(i) The court anticipates a guilty plea
(ii) It is necessary to conduct such a hearing to give directions for an effective trial
(iii) Such a hearing is required to set ground rules
At this hearing, the court must give directions for an effective trial.
If the accused is present, the court must:
(a) Satisfy itself the accused understands credit would be given if he pleads guilty now
(b) Take a plea (or if no plea can be taken find out whether the accused is likely to plead guilty or not guilty)
(c) Unless the accused pleads guilty, satisfy itself that the accused understand that at trial:
a. He will have the right to give evidence after the court has heard the prosecution case
b. If the accused does not attend, the trial is likely to take place in their absence
c. If released on bail, failure to attend court when required is an offence which may lead to arrest and punishment and that bail may be withdrawn
(d) Ascertain his date of birth and name unless previously provided.
These are public hearings.
What are pre-trial rulings?
At a pre-trial hearing (at a hearing that takes place before the court begings to hear evidence from the prosecution or consider whether to exercise its power under the Mental Health Act 1983 s 37(3) to make a hospital order without conviction), the magistrates may decide any question as to the admissibility of evidence and any other question of law relating to the case. Such rulings may only be made if the parties have been given an opportunity to make representations and it appears to the court to be in the interests of justice to do so. If the accused is unrepresented, they must be given the chance to apply for legal aid. These rulings can be made on the court’s own motion or on application.
How binding are pre-trial rulings?
It is binding until the case is disposed of (acquitted or convicted or the prosecution is not proceeding or it is dismissed).
However, on its own motion or on application the court may discharge or vary a pre-trial ruling provided it appears to the court that it is in the interests of justice to do so and the court has given the parties an opportunity to be heard. Can only apply to do so if there has been a material change in circumstances since the ruling or since a previous application if one has been made; it is not sufficient that a different bench reaches a different conclusion on the same material.
Any appeals can only be made via case stated, once there has been a final determination of the proceedings.
Can the court proceed to sentence following a plea of guilty?
Yes or may take the plea and then adjourn. Entirely the discretion of the court. Common reasons for an adjournment are to obtain reports on the accused or await the outcome of other proceedings with a view to the accused being sentence on one occasion for all matters.
What is an ambiguous plea and what should happen if one is given?
If they plead guilty but qualify it with words that suggest the accused may have a defence. In such a circumstance, the court should explain the relevant law and seek to ascertain whether the accused genuinely intends to plead guilty.
If the plea cannot be clarified. In such a situation, the court should order a not guilty plea (CLA 1967 s6).
What is the effect if the court sentences on a plea which is imperfect, unfinished or otherwise ambiguous?
The accused will have a good ground of appeal. The CoA will have the option of either setting the conviction and sentence aside and ordering a retrial or of simply quashing the conviction. If the former course is chosen, the court may either then and there direct a not guilty plea be entered or order the accused be re-arraigned in the court below.
How should the court use its case management powers to give effect to the Criminal Procedure Rules?
Where the accused pleads not guilty, the parties must, from the start, identify the disputed issues and tell the court what they are. If the parties do not, the court must require them to do so. The ‘live’ evidence should be confined to those issues, and so only witnesses who are really needed in relation to genuinely disputed, relevant issues should be required to attend.
The court should also issue directions for a timetable for the progression of the case, and the parties are required to warn the court promptly if any problems relating to witnesses are anticipated.
In setting the timetable, the court should scrutinise the reasons why it is said a witness is necessary and the time examination and cross-examination would take. It is also important in setting a timetable to have regard to the nature of the issues and the fact that the trial is a summary trial; any estimate of more than a day in the Magistrates’ Courts should be scrutinised with the utmost rigour. Parties must realise that a summary trial requires a proportionate approach. If a timetable for the trial is not set, it is difficult to have any real confidence that the estimate is accurate.
In DPP v Radziwilowicz [2014] EWHC 2283 (Admin), Sir Brian Leveson P referred (at [8]) to a judicially-led initiative known as ‘Stop Delaying Justice!’, the aim of which is that ‘all contested trials in the magistrates’ court will be fully case managed in the first hearing and disposed of, by way of trial or otherwise, at the second’. His lordship noted that ‘such a course might be adopted if the initial or advanced disclosure contains all of the likely available evidence of note’ and the ‘prosecution evidence is not challenged and the only evidence, if any, will be that of the defendant’. However, his lordship emphasised (at [9]) that the ‘real issue’ is the ‘fairness of the proceedings to all parties’.
What factors may impact on the accused’s decision to opt for trial in the mags?
Perhaps that submissions on admissibility are made in front of a judge and not jury.
A supposed difference is that in the crown D is entitled to receive written statements of witnesses (though, as a matter of good practice, this is generally provided already).
It is also shorter and less formal on trial on indictment and also cheaper.
The differing disclosure regimes for the defence (defence statements are required in the Crown Court). However, a defence statement is required to ask for specific disclosure and the court cannot make any orders for disclosure of unused without. If a choice is made to serve a defence statement, this must be done within 14 days on which the prosecutor complies or purports to comply. Even without, the defence must identify real issues in the case. (From my understanding, a good tactical decision within the Mags is to not serve one where specific disclosure or disclosure of unused is needed).
Also, there is a duty to give reasons in the Mags Court whereas a jury does not.
How is a plea-before-venue hearing held?
If the accused pleads not guilty, the next stage is to determine where the case will be heard.
The general procedure is:
(a) The charge is written down and read to the accused
(b) The court explain that the accused may indicate whether the plea would be guilty or not guilty (if he pleads guilty here, the accused will be treated as having been convicted at summary trial so it can still be committed)
(c) The court asks the accused to indicate a guilty oir not guilty plea
(d) If accused pleads guilty, the court will proceed as if the accused had pleaded guilty at summary trial and so moves to sentencing
(e) If the accused indicates a not guilty plea, an allocation hearing will be held.
How is allocation decided upon?
The general procedure is:
(a) The court affords both sides opportunity to give representation (the pros. Inform the mags of previous convictions here)
(b) The court decides whether the offence appears more suitable for summary trial or indictment trial. The court must consider:
a. What sentence is likely and whether this is to be within the powers of the court
b. The representations made by the prosecution or accused; and
c. Allocation guidelines issued by the Sentencing Council
(c) If summary trial appears more appropriate, the court explains:
a. This is the court’s view and the accused can either consent to summary trial or elect to be tried on indictment in the Crown Court
b. If the accused is tried summarily and convicted, the magistrates may commit the accused to the Crown Court for sentence
(d) The accused may request information on whether a likely sentence is custodial or non-custodial if pleading guilty at summary trial. Magistrates are not obliged to give such an indication. If the court does give an indication, the court must ask the accused whether he or she wishes to reconsider the indication of plea which was given. If the accused does wish to do so, the court must ask for a fresh indication of intended plea.
(e) If the accused indicates an intention to plead guilty following indication, this is regarded as a guilty plea and the magistrates will proceed to sentence. A custodial sentence will be available only if it was indicated. If the accused chooses to plead not guilty, the indication will not be binding on later courts.
(f) If no further plea of guilty is given or no indication is made by the court, the accused will be asked whether he or she consents to summary trial
(g) The accused will then either be tried summarily or be sent to the crown for trial.
(h) If the court finds that trial on indictment is to be preferred, it tells the accused this is so and sends him for trial there.
There is a special procedure for criminal damage and for certain proceedings to be carried out in the absence of the accused in certain conditions.
Must the accused be present for the plea before venue hearing?
Yes, except where:
(a) The accused is represented legally; and
(b) The court considers, by reason of the accused’s disorderly conduct, it is not practicable for the proceedings to be conducted in the presence of the accused; and
(c) The court considers it should proceed in absence of the accused
In such a case, the representative is asked to indicate whether the accused intends to plead guilty or not guilty. If the representative indicates a guilty plea, the court proceeds as if the accused had pleaded guilty. Otherwise, the court proceeds to determine allocation.