204 FINAL PREP Flashcards
Communication
Process of acting on information
Human Communication
Process of making sense out of the world & sharing that sense with others by creating meaning through the use of verbal & non-verbal messages
Types of Communication
- Interpersonal
- Intrapersonal
- Impersonal
- Mass
- Public
- Hyperpersonal
- Small Group
Interpersonal communication
Distinctive, transactional, involving mutual influence, helps us to manage our relationships
Intrapersonal Communication
Communicate with oneself
Impersonal Communication
Treat people as objects or by their role rather than as unique individuals
Mass Communication
Same message communicated to many people at once (usually not in person)
Public Communication
In person, address large number of people
Hyperpersonal Communication
Using email/instant messaging to establish relationship
Small Group Communication
3-15 people interact with a common purpose, mutual influence
Action
Message Transfer
Source
Originator of thought/emotion
Encoding
Translate thoughts/ideas/feelings into an understandable code
Decoding
Receiver interprets the thoughts/ideas/feelings
Message
Written, spoken or unspoken, sent intentionally or unintentionally, verbally or non-verbally or written
Channel
Pathway on which message is communicated
Receiver
Person who decodes the message which is filtered through past experiences, attitudes, beliefs, values, prejudices and biases
Noise
Interferes with message, prevents it from being understood
Feedback
Response to message, necessary for message to be effective
Context
Physical & Psychological environment, people present, etc.
Transaction Model of Communication
Interaction is simultaneous (send & receives messages concurrently) with people reacting to each other
Systems Theory of Communication
System of interconnected elements - change in one element can affect the other elements
Episodes Model of Communication
Sequence of interactions whereby message of one person influences the message of another
Principles of Interpersonal Communication
- connects us to others
- irreversible
- complicated
- governed by rules
- content & relationship dimensions
Social Learning Theory
People can adapt behaviour toward others
Strategies of the Social Learning Theory
Become Knowledgeable
Become Skilled - practice & feedback
Become Motivated - improve
Become Adaptable - skills differ by situation
Become Ethical - sensitive
Become Other-Oriented - not egocentric
Active Listening
The interactive process of responding mentally, verbally and non-verbally to a speaker’s message
Uses SOLER
SOLER
- Squarely face the person
- Open your posture
- Lean towards the sender
- Eye contact maintained
- Relax while attending
Self-Concept
Your subjective description of who you think you are
Components to self
Material Self
Social Self
Spiritual Self
Material Self
Physical things (ex. body, possessions)
Social Self
Part of you that interacts with others (ex. friend, classmate, etc.)
Spiritual Self
Your thoughts & introspections about your values and morals (ex. who you think you are)
Attitudes
Learned predisposition, reflect on likes and dislikes
Beliefs
The way you structure your understanding of reality (True vs False)
Values
Enduring concepts, one’s judgement of what is important in life - more difficult to identify & more resistant to change than attitudes & beliefs
Reflected Appraisal/Looking Glass
Develop self-concept that often match ways in which we believe others see us
Self-Label
Process of Self-Reflectiveness - we interpret what we experience so our self-labels may change over time
Personality
Set of enduring internal predispositions and behavioural characteristics that describe how you react to your environment
Communibiological Approach
Genetics is major factor affecting how people communicate
Laframboise - Medicine Wheel Components
East: Mental/Intellectual - healthy minds
South: Spiritual - strong inner spirits
West: Emotional - inner peace
North: Physical - strong healthy bodies
Mussell - Medicine Wheel Components
Physical Development: health maturation requires oxygen, food, water, rest, exercise, sensory stimulation, safety & security
Emotional: love & belonging, recognition, acceptance, understanding, privacy, limits, boundaries, discipline
Intellectual: connect new info with life experience so it becomes personal knowledge
Spiritual: spiritual state reflects inner peace, personal harmony and balance
Myers Briggs Personality Test Components
Energy Source: (E)xtraversion or (I)ntraversion
Perceiving Mental Process: (S)ensing or i(N)tuition
Favoured Judging Mental Process: (T)hinking or (F)eeling
Outside World Orientation: (J)udgement or (P)erception
Self-Concept
You describe who you are
Self-Esteem
You evaluate who you are
Techniques to Improve your Self-Esteem
- Positive self-talk
- Visualize positive image of yourself
- Avoid comparisons with others
- Reframe appropriately
- Develop honest relationships
- Let go of the past
- Seek support
Symbolic Interaction Theory
Making sense of our world through our interaction with others
Other-Oriented
Must first be centred (know yourself & understand how others see you)
Self-Fulfilling Prophecy
What people believe about themselves often comes true
Schultz 3 Social Needs Affecting Degree of Communication
- Need for Inclusion
- Need for Control
- Need for Affection
Self Disclosure
Purposely provide info to others about yourself that they wouldn’t know otherwise
Social Penetration Model
Superficial
Intimate
Personal
Core
“I’ll share if you share”
Johari Window
OPEN - known to self & others
BLIND SPOT - known to others but not self
HIDDEN - known to self but not others
UNKNOWN - not known to self or others
Self-Disclosure Guidelines
- Be other-oriented when disclosing: how will it affect the other person? Will it make them uncomfortable? Are you disclosing only to meet own needs?
- Monitor non-verbal responses: to determine if giving too much info or could ask them if its too much
- Do not disclose too much too soon
- Decrease self-disclosure if not being reciprocated
Stages of Interpersonal Communication and Perception
- Selecting
- Organizing
- Interpreting
Perception
Process of understanding or making sense of sensory experiences
Selecting Stage
Perception
Attention
Exposure
Recall
Thin slicing
Selective Perception
See & don’t see things because we perceive selectively
Selective Attention
Focus on stimuli that meet our wants/needs (and ignore others)
Selective Exposure
To put ourselves in situations where we feel comfort & support the way we see the world - attitudes, beliefs, values and behaviours
Selective Recall
Remember what we want & repress or forget things unpleasant, uncomfortable, unimportant
Thin Slicing
Generalize based on small sample of someone’s behaviour
Organizing Stage
We create categories - superimpose/search for patterns
We link categories - punctuation/link categories
We seek closure - Fill information gaps
Interpreting Stage
After selecting & organizing stimuli, you try to interpret what it means
How do we form impressions
Primacy Effect - first impression
Recency Effect - last impression
Halo Effect - attribute good qualities
Horn Effect - attribute bad qualities
Stereotype
Oversimplified BELIEFS about a group of people
Prejudice
THOUGHTS OR FEELINGS based on beliefs or ideas
Discrimination
Actions taken toward a certain group
Barriers to Accurate Perceptions
Ignoring info
Overgeneralizing
Oversimplifying
Imposing Consistency
Focusing on the Negative
Blaming
Fundamental Attribution Error
Avoiding Responsibility
Ignoring Info
Tend to explain motives for a person’s actions on basis of most obvious & superficial info rather than in-depth info
Overgeneralizing
Assume small sampling of person’s behaviour represents who they are
Oversimplifying
We find simple explanations more believeable
Imposing Consistency
We overestimate the consistency of others’ behaviours - believe they always act that way, ignore normal fluctuations
Focus on the Negative
Give more weight to negative than positive behaviours
Blaming
Assume others have control - more likely to blame others than ourselves when they go wrong
Fundamental Attribution Error
Believe cause is something that others could control
Avoiding Responsibility
Self-serving bias (ex. we save face by believing other people, not ourselves, are the cause of the problem)
Indirect Perceptions
Seek additional info passively
Direct Perceptions
Ask if your interpretation is correct - shows that you are committed to understanding
Listening
Complex process of selecting, attending to, constructing meaning from, remembering, and responding to verbal and non-verbal messages
Listening Activities - Selecting
Sort through various sounds competing for your attention & select which receives your attention
Listening Activities - Attending
Focus on sound you have selected
Listening Activities - Understanding
Assign meaning
Listening Activities - Remembering
Recalling information
Listening Activities - Responding
Confirm your understanding of the message by responding verbally or non-verbally
Listening Styles
People-oriented
Action-oriented
Content-oriented
Time-oriented
People-oriented Listening
Comfortable with & skilled at listening to people’s feelings & emotions
Focus on feelings of person - empathize & search from commonalities
Action-oriented Listening
Prefers brief, well-organized, accurate info
Want to know the point of story, likely to be skeptical (second guess)
Content-oriented
Comfortable listening to complex, detailed info
Time-Oriented
Want succinct message as keenly aware of other things we need to do
Listening Barriers
DISTRACTIONS
- self-adsorbed
- unchecked emotions
- criticizing the speaker
- speech rate vs thought rate
- information overload
- external noise
- listener apprehension
Improving your Listening, Comprehension & Responding Skills
STOP - be present
OBSERVE - for non-verbal cues
LISTEN - actively
ASK - questions/clarify
REFLECT - by paraphrasing & summarizing
Empathy
Feeling what someone else is feeling rather than just acknowledging they are feeling a certain way - requires active listening
Social Decentring
Imagining what they are thinking… based on past experiences
Confirming Response and Types
Positive, helps validation
1. Direct acknowledgement
2. Agreement about judgements
3. Supportive response
4. Clarifying response
5. Expressions of positive feeling
6. Compliment
Disconfirming Response and Types
Negative, the “I’s”
1. Impervious (fail to acknowledge)
2. Interrupting (implies that what you have to say is more important)
3. Irrelevant (unrelated to what speaker was saying)
4. Impersonal (distances from other person, may use third person)
5. Incoherent (mumble, ramble, unintelligible)
6. Incongruous (verbal & non-verbal messages are inconsistent - confusing
Power of Words
Create Perceptions
Influence Thoughts
Shape & Reflect Culture:
- linguistic determinism
- linguistic relativity
- Sapi-Whorf hypothesis (language shapes culture)
Affect the quality of our interpersonal relationships
Word Barriers
Bypassing
Lack of Precision
- malapropism
- restricted code
Allness
Indexing
Static Evaluation
Polarization
Biased
- sexist
- racially biased
- demeaning language
Bypassing
Miscommunication because of different understandings of the same words
Malapropism
confusion of word/phrase for another that sound similar OR use words out of context or inappropriate grammar
Restricted Code
Words or jargon that only have meaning to a subgroup
Allness
Make unqualified, often untrue generalizations