17 : Managing a Stage Boundary Flashcards
The objective of these questions is to get you to think from a PRINCE2 point of view, learn about PRINCE2 at the same time and hold on to this knowledge. And most important don’t worry if you are not using the exam same terms as I do in the answers; it is more important that you understand the answers
Who does the Project Manager provide information to so that they can review the current stage, approve next stage, review the updated project plan and confirm business justification?
The Project Board.
When will the Managing a Stage Boundary process begin: towards the end of the current stage or just after the current stage has ended?
The Managing a Stage Boundary process will begin towards the end of the Controlling a Stage process and so the correct answer is “towards the end of the current stage”.
Is the Managing a Stage Boundary normally used after the last stage in a project?
No. It is not used after the last stage. The Closing a Project process is used instead. The End Project Report is produced instead of the End Stage Report.
Who creates the Next Stage Plan and who may they involve and why?
The Project Manager creates the Next Stage Plan. As this a planning document, the Project Manager involves people with specific knowledge about the products, like the Team Managers and Subject Matter experts (which is a nice way of say people with knowledge about the products), to create a robust plan.
What level of detail is the stage plan? Answer by finishing the following sentence: “The Stage Plan will be detailed enough to be used _______.”
The stage plan will be detailed enough to be used on a day-to-day basis by the Project Manager to manage a stage.
After the Stage Boundary process, the Project Board reviews the End Stage Report, the Next Stage Plan and the Business Case. Do they also review the Project Plan?
Yes. The Project Plan is another important document for the Project Board to review. They can also compare with the original Project Plan in the Project Initiation Documentation to see how well the project is going according to the original plan.
What document does the Project Board use throughout the project to measure progress of the project?
The Project Board uses the Project Plan throughout the Project to measure progress and to get an accurate picture of how well the project is going, what products have been produced and the best estimate plan for the rest of the project.
Why do you think the Business Case document updated in the Managing a Stage Boundary process?
The Project Board checks the Business Case in the Activity “Approve a Stage or Exception Plan” which happens after each stage to see if the project is still viable. Therefore the Project Board should be given an updated Business Case at the same time as the Next Stage Plan, End Stage Report and Project Plan. After each stage there are bound to be changes to time and cost and other tolerances information, so this information should be added to the Business Case and then to check if the project is still worth doing.
Who may the Project Manager seek advice from/consult with when updating the Business Case?
The Project Manager will consult with the Executive when updating the Business Case.
Which document does the Project Board use to see how well the stage has performed in the relation to the Stage Plan and who is it created by?
The Project Board uses the End Stage Report. The Project Manager creates it.
Who requests an Exception Plan and which report is usually created beforehand?
An Exception Plan is requested by the ¨Project Board, usually after reading the Exception Report which gives an overview of the exception and recommends a way forward.
What does the Project Manager do next if the Exception Plan is approved by the Project Board?
The Project Manager goes back and completes the current stage using the Controlling a Stage process. The Exception Plan replaces the current Stage Plan.
