1.4.2 - Recruitment Flashcards
1
Q
What is recruitment
A
- Recruitment is the process of finding people to work for a company or become a new member of an organisation
2
Q
What are the stages of the recruitment process
A
Stage 1: Identify the vacancy
* Stage 2: Write a job description
* Stage 3: Write a person specification
* Stage 4: Advertise the vacancy
* Stage 5: Candidates apply
* Stage 6: Candidates shortlisted
* Stage 7: Shortlisted candidates interviewed
* Stage 8: Other recruitment activities
* Stage 9: Successful candidate is offered the job
3
Q
What is the Recruitment process stage 1 (identify the vacancy)
A
- Stage 1 – identify the vacancy
- At the start of the recruitment process the business will identify a need to fill a vacancy; perhaps a new department or new product; perhaps someone is leaving and needs to be replaced due to:
- Retiring
- Moving to a different job
- Promoted
- Moved to another department
- Maternity leave
4
Q
What is the recruitment process stage 2 (write a job description)
A
- Stage 2 – Write a job description
- Now that the vacancy has been identified the business will need to write a job description
- This will include all the responsibilities of the job so that any potential candidates can see if it will be a good fit with their work skills
- For example a business teacher job description might say:
- “To ensure that all students undertake independent learning and are given support where necessary to improve their skills and technique”
5
Q
What is the recruitment process stage 3 (write a person specification)
A
- Stage 3 – write a person specification
- After the job description comes the personal specification and the human resource department would be responsible for writing it.
- A Person specification will outlines the:
- Personal qualities
- Qualifications
- Work Experience
- Skills
- This is a wish list of qualities that the business would like the new member of staff to have
- For example a business teacher might have; a degree in business and a PGCE in secondary business education
6
Q
What is the recruitment process stage 4 (advertise the vacancy)
A
- Stage 4 – advertise the vacancy
- The business may advertise the vacancy inside the company; in the company newsletter, on a noticeboard, via e-mail, or it be announced in meetings
- The business may advertise outside the company to expand the pool of candidates to choose from; newspaper, speciality magazines, online, jobsite, job centre etc
7
Q
What is the recruitment stage 5 (candidates apply)
A
- Stage 5 – Candidates apply
- Once the advert is live then candidates will be able to start to respond to it.
- Candidates may have to send off an application form and covering letter to support the application
- The advert will usually have a closing date to spur candidates into action
- A business may also ask job applicants to send in their CVs so they can be attached to their application forms
- A CV is a summary of the applicant’s working life to date
- Some businesses now ask for video CVs
8
Q
What is the recruitment process stage 6 (candidates are shortlisted)
A
- Stage 6 – candidates are
shortlisted - Many jobs will attract more candidates than can be possibly interviewed in the time
- Candidates are shortlisted according to how well their application fit the person specification and the job description
9
Q
What is the recruitment process stage 7 (Shortlisted candidates are interviewed)
A
- Stage 7 – Shortlisted candidates are interviewed
- This may include a face-to-face interview with a panel or just one person
- This may be a telephone interview, or if the job is in another country the interview may be carried out via skype
- It is quite common for candidates to be called for more than one interview
10
Q
What is the recruitment process stage 8 (Candidates may participate in another recruitment activity)
A
- Stage 8 – candidates may participate in another recruitment activity
- Assessment centres where candidates will take part in a series of team building exercises
- In tray exercises, candidates may have to complete a task in a certain time
- Psychometric testing, candidates may have to complete a test to see if they are a cultural fit with the business
- Some business may require their shortlisted candidates for the job vacancies to participate in some group activities
- This may involve a role play game, a debate, a discussion or solving a problem as a team
- This helps the business to identify potential leaders and managers, and who works well in a team
- The business may require the shortlisted candidates for the job vacancy to complete a personality test
- These can be applied in a
straightforward way at the early stages of recruitment to screen-out candidates who are likely to be unsuitable for the job. - Aptitude and ability tests are designed to assess their intellectual performance
11
Q
What is the recruitment process stage 9 (successful candidate is offered the job)
A
- Stage 9 – Successful candidate is offered the job
- At the end of the process hopefully the business has found a suitable candidate to fill the vacancy
- They then need to let the candidates know who were unsuccessful – usually via post and the successful candidate might get a phone call and further instructions about a start date and paper work to sign
12
Q
What is the cost of advertising
A
- The recruitment of new employees can work out quite expensive for a business
- This will add to the business costs which can mean that the business is less competitive
- The ideal is to find the cheapest way of attracting the largest pool for candidates to a vacancy and so this may mean a mixture of internal and external advertising
13
Q
What is the cost of agency fees
A
- If the human resources department is small or the business does not have one at all – perhaps it’s just one person, they may decide to use an agency instead.
- A business may decide to use agency staff or an agency to advertise their job vacancy for them
- For example – A full time permanent employee can cost as much as £2,000 to recruit from an agency
- Agencies can specialise e.g. supply teachers for schools, IT staff, HGV drivers
14
Q
What is induction training
A
- Induction training happens when an employee starts working for a new business
- It may involve training on how to use fire extinguishers, or shown round the building, or introduced to colleagues
- What is involved in the training will vary depending on the business and the job role
- New workers are given training to ensure they are:
- Familiar with the workplace
- Able to do their job
- Feel part of the organisation
- Quickly become productive for the business
- Induction training includes: Company policies, health & safety, introduction to colleagues & job specific training
15
Q
What are the advantages of induction training
A
- Many employees make their mind up if they are staying – the first week of employment
- Induction training will help to inspire the employees and integrate them with the company culture – called “onboarding”
- Good induction training will help reduce the numbers of employees that leave – thus increasing retention numbers
