13. Personnel Records

Question 1

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Answer 1

Child care personnel records must be maintained and kept current on-site at the program, and must be available for the licensing authority to review.

Question 2

The required personnel records include:

Answer 2

• An employment application where the applicant must disclose if they have ever worked in a child care facility that has had a license denied, revoked, or suspended; or been the subject of a disciplinary action or fined while working in a child care facility; if the answer is yes, the employer must review the information and determine if the applicant is hired
• Position and date of employment
• Child Abuse & Neglect Reporting Requirements CF-FSP Form 5337, signed annually
• Copies of training information and credentials, as applicable
• First aid and CPR certificates, as applicable
• Background screening documents, which include:
  ~ Background Screening and Personnel File Requirements CF-FSP Form 5131
  ~ Child Care Attestation of Good Moral Character CF-FSP Form 1649A
  ~ Copy of Clearinghouse eligibility results for the Level 2 screening
  ~ Copy of DCF letter/email of abuse and neglect registry search (if screening between July 1 – December 15, 2016)
  ~ Copy of DCF letter/email of sexual predator and sexual offender registry search (if screening between July 1 – December 15, 2016)
  ~ Copy of out-of-state searches, if applicable
• For drivers: driver’s license, physical examination documentation, first aid certificate, CPR certificate
• For volunteers: Volunteer Acknowledgement CF-FSP Form 5217, Child Abuse and Neglect Reporting Requirements CF-FSP Form 5337, and volunteer hours