1. Project Management Framework Flashcards
What is the definition of a project?
Temporary endeavor - with a beginning and an end
Creates a unique product, service or result
What is operational work?
Ongoing work to support the business and systems of the organization
What is the definition of a program?
What is the definition of a portfolio?
Program: A group of related projects, managed in a coordinated way
Portfolio: A group of programs, individual projects, and other related operational work that are prioritized and implemented to achieve a specific strategic business goal
What is the difference between a project team and a project management team?
A project team is a group of people, including the project manager, who will complete the work of the project
A project management team is a group of project team members selected by the project manager to help some project management activities.
What is organizational project management (OPM)?
A framework that guides portfolio, program, and project management to achieve the organization’s strategic goals
What is organizational governance?
What are internal requirements?
Organizational governance refers to the overall structure of an organization
Internal requirements include policies and procedures regarding portfolio, program, and project work which help to ensure that these endeavors are within the strategic plan of the organization and that they contribute to the delivery of the specific benefits or value.
What is a project management office (PMO)?
What are three possible forms of a PMO?
A department that oversees and standardizes the management of projects
Supportive
Controlling
Directive
List project constraints that may occur throughout the life of a project, and explain the potential impact of a constraint.
Schedule Cost Risk Scope Quality Resources Customer satisfaction
Constraints limit options during planning and beyond
Who are stakeholders?
Anyone whose interests may be positively or negatively impacted by theproject, or the product of the project
A stakeholder may be an individual or an organization; may be internal or external to the organization
What is the purpose of Stakeholder Management?
To keep stakeholders informed
To solicit their input
Work to satisfy their needs and expectations
What are three primary forms of organizational structure?
Functional;
Project-oriented
Matrix
What is a functional organization?
The organization is grouped by areas of specialization (for example, accounting or marketing)
What is a project-oriented organization?
The organization is organized by project
The team has no department to go at project end
The project manager has control of the project
What is a matrix organization?
In an attempt to maximize the strengths of both the functional and project-oriented structures, the team member reports to two managers (the project manager and functional manager)
Team members do project work in addition to normal department work
What is a strong matrix organization?
A matrix organization where the balance of power rests with the project manager instead of the functional manager
What is a weak matrix organization?
What role might the project manager play in a weak matrix?
A matrix organization where the balance of power rests with the functional manager instead of the project manager
A project expediter or project coordinator
What is a balanced matrix organization?
A matrix organization where the power is equally balanced between the project manager and the functional manager
What is a project expediter?
What is a project coordinator?
The project expediter acts primarily as a staff assistant and communications coordinator; the expediter cannot personally make or enforce decisions
The project coordinator is similar to the project expediter, except the coordinator has some authority and power to make decisions, and reports to a higher-level manager
What are enterprise environmental factors (EEFs)?
Enterprise environmental factors provide context within which to plan the project; these factors can be either internal or external
They are generally outside the control of the project team
What are the organizational process assets (OPAs)?
Company processes, procedures and policies
Organizational knowledge repositories (historical information, lessons learned)
What can historical information include?
Historical information can include: • Activities • WBSs • Benchmarks • Reports • Risks and risk response plans • Estimates • Resources used • Project management plans • Project documents • Baselines • Corespondence
Records of the current project that will become part of organizational process assets
What is an assumption log?
Define assumptions.
A repository of both assumptions and constraints
What your management and stakeholders believe to be true about the project; assumptions may not be entirely based on fact
What is a project management information system (PMIS)?
The PMIS may include automated tools such as scheduling software, a configuration management system shared workspaces for file storage or distribution, work authorization software, time-tracking software, and procurement management software
What is work performance data?
Measurements and details about activities gathered during the Direct and Manage Project Work process in executing
What is work performance information?
Work performance data analyzed to make sure it conforms to the project management plan and to assess what it means for the project as a whole
What are work performance reports?
Work performance information organized into reports that are distributed to the stakeholders
What is the purpose of expert judgement?
Sometimes, the easiest way to get information is to consult experts
This is a common tool for the project management planning process
When is a meeting most useful?
Meetings are an effective way to get input or feedback from groups of people
