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PMP Exam Prep - Rita Mulcahy > 03. Project Managment Processes > Flashcards

03. Project Managment Processes Flashcards

1
Q

Which project management process group continuously improve; perform progressive elaboration?

A

Executing

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2
Q

Logical breakdown of what you need to do to produce the deliverables of the project.

A

Project Life Cycle

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3
Q

Which project management process group finalizes procurement strategy and documents?

A

Planning

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4
Q

Which project management process group develops assumption log?

A

Initiating

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5
Q

Which project management process group produces product deliverables (product scope)?

A

Executing

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6
Q

A form of progressive elaboration.

A

Rolling Wave Planning

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7
Q

Which process updates the resource management plan, as well as resource-related documentation?

A

Control Resources

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8
Q

Which process creates and implement workarounds?

A

Monitor Risks

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9
Q

Which process confirms the type and quantity of resources used are consistent with what was planned?.

A

Control Resources

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10
Q

Which project management process group determines the critical path?

A

Planning

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11
Q

The process of continually refining estimates and scope definition.

A

Progressive Elaboration

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12
Q

Which project management process group selects a project manager?

A

Initiating

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13
Q

Which project management process group is the only process group with a set order?

A

Planning

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14
Q

Which process assess whether stakeholders’ expectations are aligned with the project?

A

Monitor Stakeholder Engagement

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15
Q

The goal is to produce the project deliverables within the project’s planned budget and schedule to deliver the agreed upon benefits.

A

Executing Process Group

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16
Q

Which project management process group facilitates conflict resolution?

A

Executing

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17
Q

If a high-priority project has a tight schedule that does not allow much room for variance, the project will require more what than a low-priority project with a fairly flexible schedule?

A

Planning

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18
Q

Which process reassess risks, planned risk responses, and risk reserves?

A

Monitor Risks

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19
Q

Which process updates the quality management plan, as well as quality- and process-related documentation?

A

Control Quality

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20
Q

The person who should be in control of the project during project planning is the:

A. Project manager
B. Team member
C. Functional manager
D. Sponsor

A

Answer A
Explanation The project manager should be named early in the project, during project initiating if
possible. It is then their responsibility to control the project throughout its life.

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21
Q

Which project management process performs risk reviews, reassessments, and audits?

A

Monitoring & Controlling

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22
Q

It is the performing organization’s or department’s methodology for managing a project.

A

Project Life Cycle

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23
Q

The best time to assign a project manager to a project is during:

A. Integration
B. Project selection
C. Initiating
D. Planning

A

Answer C

Explanation The project manager should be assigned during project initiating.

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24
Q

Which process reports on seller performance compared to contract?

A

Control Procurements

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25
Q

Which process requests changes or improvements to work and processes?

A

Control Quality

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26
Q

Which project management process group creates project scope statement?

A

Planning

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27
Q

Which process analyzes information about communications to make sure they are meeting stakeholder needs?

A

Monitor Communications

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28
Q

Which project management process approve or reject changes?

A

Monitoring & Controlling

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29
Q

A progression of phases through a series of developmental stages.

A

Project Life Cycle

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30
Q

Which process identifies new risks?

A

Monitor Risks

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31
Q

At the end of each phase, an event called what may take place?

A

A phase gate

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32
Q

Which project management process group acquire final team and physical resources?

A

Executing

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33
Q

Which project management process group completes financial closure?

A

Closing

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34
Q

Which process watches for the occurrence of risk triggers?

A

Monitor Risks

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35
Q

Which project management process group follow processes?

A

Executing

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36
Q

At what point is a project considered closed?

A

Closing Process Group

  • After the administrative pieces of project closure are completed and the customer, sponsor, and other stakeholders provide formal sign-off that the product of the project is acceptable, the project is closed. At that point, any team members utilized to close the project or project phase are released.
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37
Q

Which process group includes administrative activities such as collecting and finalizing all the paperwork needed to complete the project, and technical work to confirm that the final product of the project is acceptable?

A

Closing Process Group

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38
Q

A project life cycle where the project scope is generally determined early in the project life cycle, but time and cost estimates are routinely modified as the project team’s understanding of the product increases.

A

Iterative Life Cycle

  • Iterations develop the product through a series of repeated cycles, while increments successively add to the functionality of the product.
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39
Q

Historical information is collected throughout the project, but it is during this process that the final versions of the lessons learned are compiled and archived in the lessons learned repository.

A

Closing Process Group

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40
Q

Which project management process group perform risk identification, qualitative and quantitative risk analysis, and risk response planning?

A

Planning

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41
Q

Used to manage the requirements that are less clear.

A

An adaptive life cycle

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42
Q

Which process

A

Control Schedule

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43
Q

Used to manage the project requirements that are well defined.

A

A predictive life cycle

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44
Q

Which project management process group gain formal approval of the plan?

A

Planning

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45
Q

Which process measure schedule performance against the performance measurement baseline.

A

Control Schedule

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46
Q

Which project management process group assess what to purchase and create procurement documents?

A

Planning

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47
Q

All the following occur during the planning process group except:

A. Develop Project Charter
B. Create WBS
C. Estimate Costs
D. Sequence Activities

A

Answer A

Explanation Develop Project Charter occurs in project initiating.

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48
Q

Phases are collectively referred to as the development life cycle of a project and used to ensure that the expected or planned result of each phase is achieved.

A

Project Life Cycle

  • An example of a development life cycle for a software project might include the following life cycle phases: research, design, code, test, and implement.
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49
Q

Which project management process group evaluates sellers as well as negotiates and contracts with sellers?

A

Executing

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50
Q

Which project management process group develops the budget?

A

Planning

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51
Q

Which process group is high-Level planning performed?

A

Initiating

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52
Q

Sign-off and acceptance are important in this process group because they confirm that the customer considers the project completed and accepts the whole project.

A

Closing Process Group

  • Imagine the team never gains formal acceptance on a project for an external customer, but moves on to other projects. Then the customer calls for additional scope to be added to the project.
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53
Q

A project manager has received some help from the team, and she needs help from them again so that
she can create a detailed project budget. Which project management process group is she in?

A. Initiating
B. Before the project management process
C. Planning
D. Executing

A

Answer C

Explanation Notice the use of the word “detailed:’ Such a budget is created during project planning.

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54
Q

Which project management process group determines quality standards, processes, and metrics?

A

Planning

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55
Q

Measuring customer satisfaction is an important part of which process group?

A

Closing Process Group

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56
Q

Which process validates contract changes, control contracts to updated versions, and evaluate effectiveness of changes?

A

Control Procurements

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57
Q

Which project management process group completes final performance reporting?

A

Closing

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58
Q

Which project management process group develops the schedule?

A

Planning

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59
Q

Which project management process group holds team-building activities?

A

Executing

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60
Q

If the decision is made to move forward, the project would begin initiating work on the next phase and progress through the project management process groups for that phase.

A

A phase gate

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61
Q

• Uses incremental, iterative, or adaptive (agile) development life cycles, and have varying levels of early planning for scope, schedule, and cost.

A

Change-Driven Project Life Cycle

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62
Q

Work is planned in short increments to allow the customer to change and reprioritize requirements within the time and cost constraints.

A

Adaptive (agile) development life cycles

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63
Q

Which project management process group develops realistic and sufficient project management plan and baselines?

A

Planning

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64
Q

What are the 24 actions required to complete Project planning?

A

• Develop Project Management Plan (Integration Management chapter)

  • Plan Scope Management (Scope Management chapter)
  • Collect Requirements (Scope Management chapter)
  • Define Scope (Scope Management chapter)
  • Create WBS (Scope Management chapter)
  • Plan Schedule Management (Schedule Management chapter)
  • Define Activities (Schedule Management chapter)
  • Sequence Activities (Schedule Management chapter)
  • Estimate Activity Durations (Schedule Management chapter)
  • Develop Schedule (Schedule Management chapter)
  • Plan Cost Management (Cost Management chapter)
  • Estimate Costs (Cost Management chapter)
  • Determine Budget (Cost Management chapter)
  • Plan Quality Management (Quality Management chapter)
  • Plan Resource Management (Resource Management chapter)
  • Estimate Activity Resources (Resource Management chapter)
  • Plan Communications Management (Communications Management chapter)
  • Plan Risk Management (Risk Management chapter)
  • Identify Risks (Risk Management chapter)
  • Perform Qualitative Risk Analysis (Risk Management chapter)
  • Perform Quantitative Risk Analysis (Risk Management chapter)
  • Plan Risk Responses (Risk Management chapter)
  • Plan Procurement Management (Procurement Management chapter)
  • Plan Stakeholder Management (Stakeholder Management chapter)
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65
Q

The WBS and WBS dictionary have been completed, and the project team has begun working on
identifying risks. The sponsor contacts the project manager, requesting that the responsibility
assignment matrix be issued. The project has a budget of $100,000 and is taking place in three countries
using 14 human resources. There is little risk expected for the project, and the project manager has
managed many projects similar to this one. What is the next thing to do?

A. Understand the experience of the sponsor on similar projects.
B. Create an activity list.
C. Make sure the project scope is defined.
D. Complete risk management and issue the responsibility assignment matrix.

A

Answer B
Explanation Look at the order of planning the project that the team has chosen. Although
understanding the experience of the sponsor might sound like a good idea, the sponsor is a stakeholder,
and understanding the stakeholders is part of stakeholder analysis. That should have occurred before
the creation of a WBS. Project scope must be defined before a WBS can be created. Completing risk
management and issuing the responsibility assignment matrix cannot be best, as that work does
not come next in the process. Other work must be done before risk management can effectively be
completed. Creating an activity list comes next after the WBS and WBS dictionary.

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66
Q

Which project management process group uses and shares project knowledge?

A

Executing

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67
Q

Which project management process manages, evaluates, and closes procurements?

A

Monitoring & Controlling

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68
Q

A project manager does not have much time to spend on planning before the mandatory start date
arrives. He therefore wants to move through planning as effectively as possible. What advice would
you offer?

A. Make sure you have a signed project charter and then start the WBS.
B. Create an activity list before creating a network diagram.
C. Document all the known risks before you document the high-level assumptions.
D. Finalize the quality management plan before you determine quality metrics.

A

Answer B
Explanation This question is asking which of the choices is the most effective way to move through
project planning. Starting the WBS immediately after obtaining a project charter skips the important
steps of defining the scope and other activities. High-level assumptions are determined in project
initiating. Qyality metrics are determined as part of the quality management plan, not after it. The
activity list is created before the network diagram, so that is the best option.

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69
Q

Which process ensures information is being communicated to the appropriate people in the right way and at the right time?

A

Monitor Communications

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70
Q

Which project management process group sends and receives information, and solicits feedback?

A

Executing

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71
Q

The results are the project management plan and project documents that will guide the execution and control of the project.

A

The planning effort

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72
Q

Delivers a complete, usable portion of the product for each iteration.

A

An incremental development life cycle

  • For example, a project to build a website using an incremental life cycle would involve prioritizing requirements into iterations that deliver a fully functioning portion of the website at the end of each iteration.
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73
Q

Which project management process performs quality control?

A

Monitoring & Controlling

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74
Q

Which process group confirms that all the requirements have been met?

A

Closing Process Group

  • Most studies show that many requirements are not met on projects, especially on projects with numerous pages of requirements.
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75
Q

Which project management process group requests changes?

A

Executing

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76
Q

Which project management process group executes contingency plans?

A

Executing

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77
Q

A combination of a predictive and an adaptive development life cycle.

A

Hybrid Development Life Cycle

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78
Q

Which of the following is a characteristic of project management processes?

A. Iterative
B. Unique
C. Unnecessary
D. Standardized

A

Answer A
Explanation As the project life cycle progresses, more information becomes available, allowing the
team to manage the project to a more detailed level.

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79
Q

Which project management process group create measurable objectives and success criteria?

A

Initiating

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80
Q

‘The high-level project schedule constraints have just been determined. What project management
process group are you in?

A. Initiating
B. Planning
C. Executing
D. Monitoring and controlling

A

Answer A
Explanation High-level constraints are identified in the project charter, which is created during
project initiating.

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81
Q

A project life cycle that is iterative or incremental.

A

Adaptive Life Cycle.

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82
Q

Which project management process group creates the WBS and WBS dictionary?

A

Planning

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83
Q

Which process updates the quality management plan, as well as quality- and process-related documentation?

A

Control Quality

84
Q

Which process • Confirm the type and quantity of resources used are consistent with what was planned.

A

Control Resources

85
Q

Which project management process group determines company culture and existing systems?

A

Initiating

86
Q

A team member notifies the project manager that the activities comprising a work package are no
longer appropriate. It would be best for the project manager to be in what part of the project management
process?

A. Corrective action
B. Integrated change control
C. Monitoring and controlling
D. Project closing

A

Answer C
Explanation If you chose another part of the project management process, you probably forgot
that the situation needs to be evaluated by the project manager before recommending a change or
beginning integrated change control.

87
Q

During a team meeting, a team member asks about the measurements that will be used on the project
to assess performance. The team member feels that some of the measures related to activities assigned
to him are not valid measurements. The project is most likely in what part of the project management
process?

A. Closing
B. Monitoring and controlling
C. Executing
D. Initiating

A

Answer C
Explanation This situation does not describe an actual measurement ( a monitoring and controlling
activity) but rather a meeting occurring during project executing.

88
Q

Which project management process group use issue logs?

A

Executing

89
Q

Which project management process groupinfluence factors that cause change?

A

Monitoring & Controlling

90
Q

Which project management process group determines development approach, life cycle, and how you will plan for each knowledge area?

A

Planning

91
Q

Control costs follows which document/ management plan?

A

Control costs follows the change management plan.

92
Q

Which process groups must be included in every project?

A. Planning, executing, and closing
B. Initiating, planning, and executing
C. Planning, executing, and monitoring and controlling
D. Initiating, planning, executing, monitoring and controlling, and closing

A

Answer D
Explanation All five process groups are addressed in each project. It is the responsibility of the project
manager to determine the level of attention to give to each process group.

93
Q

Which project management process perform integrated change control?

A

Monitoring & Controlling

94
Q

The project team has just completed the initial project schedule and budget. The next thing to do is to:

A. Identify risks.
B. Begin iterations.
C. Determine communications requirements.
D. Create a bar (Gantt) chart.

A

Answer C
Explanation Communications requirements and quality standards are needed before risks ( especially
risks related to communications and quality) can be determined. Iterations cannot begin until the
risks are identified, qualified, and quantified, and the responses are developed. Through iterations, the
WBS and other parts of the project management plan are revised. A bar chart would have been done
during the creation of the schedule, so it cannot be the next thing. Of the choices listed, determine
communications requirements is the best option.

95
Q

The complete concept is built in successive levels of detail to create the end result.

A

With an iterative development life cycle

Planning for the first iteration would focus on planning to create a prototype of the entire website. After the basic skeleton of the site is built, each successive iteration would be planned to add more detail until a complete and fully functioning site is achieved.

96
Q

• It is what you need to do to manage the work throughout the project life cycle.

A

Project Management Process

97
Q

Which project management process group divides large projects into phases or smaller projects?

A

Initiating

98
Q

Which process • Validate changes to make sure they do not over- or under-correct problems.

A

Control Scope

99
Q

Large projects often require each life cycle phase to be managed through what?

A

The project management process groups

100
Q

Which project management process group uncover initial requirements, assumptions, risks, constraints, and existing agreements?

A

Initiating

101
Q

Varies depending on the industry, the organization, and the type of product, service, or result being developed.

A

The project life cycle

102
Q

You are managing two projects and have been assigned to a third project that has just been approved.
You begin the new project, and are able to manage it well along with the others you are managing.
During initiating, you are focused on accomplishing a number of activities. Which of the following are
you not concerned with at this time?

A. Identifying and documenting business needs
B. Creating a project scope statement
C. Dividing a large project into phases
D. Accumulating and evaluating historical information

A

Answer B

Explanation A project scope statement is created during project planning.

103
Q

Which of the following is not an input to the initiating process group?

A. Company processes
B. Company culture
C. Historical WBSs
D. Project scope statement

A

Answer D
Explanation Notice the question asks which is not an input to project initiating. Did you read it
correctly? Companies should have processes in place for hiring resources, reporting, and managing
risks on projects (to name only a few). These are inputs to project initiating, as are company culture
and historical WBSs. The project scope statement is an output of project planning.

104
Q

Which project management process group release resources as work is completed?

A

Executing

105
Q

Which project management process informs stakeholders of all change request results?

A

Monitoring & Controlling

106
Q

Which project management process group perform quality audits and issue quality reports?

A

Executing

107
Q

Which project management process group develops stakeholder register?

A

Initiating

108
Q

Some projects cannot be fully planned to a detailed degree prior to starting work. Such projects are organized by phases (such as test phase, install phase, etc.), or they use what?

A

An adaptive life cycle approach.

109
Q

Which of the following is the most appropriate thing to do during the initiating process group?

A. Create a detailed description of the project deliverables.
B. Get familiar with the company culture and structure as they relate to the project.
C. Identify the root cause of problems.
D. Ensure all project management processes are complete.

A

Answer B
Explanation A detailed description of the project deliverables is created during project planning, as
part of creating the project scope statement. Root cause analysis occurs during project monitoring
and controlling, not initiating. Ensuring all project management processes are complete occurs during
project closing. It is important for a project manager to become familiar with the company culture and
structure as they relate to the project as early in the project as possible. This is the most appropriate
choice to do in project initiating.

110
Q

Requires evaluating hard data on how the project is conforming to the plan and taking action to address variances that are outside of acceptable limits-by recommending changes to the way the work is being done, or possibly adjusting baselines to reflect more achievable outcomes. In this context, the term “changes” encompasses corrective and
preventive actions and defect repair.

A

Controlling from the Monitoring and Controlling Process Group

111
Q

What are the 5 project management processes?

A
  • Initiating
  • Planning
  • Executing
  • Monitoring and controlling
  • Closing
112
Q

Can be either plan driven or change driven.

A

Project Life Cycle

113
Q

Which process • Update the scope baseline, other parts of the project management plan, and requirements
documentation with approved changes.

A

Control Scope

114
Q

Includes managing the efforts related to initiating, planning, executing, monitoring and controlling, and closing the project.

A

Project Management Process

115
Q

Which project management process group confirms work was done to requirements?

A

Closing

116
Q

Which project management process monitors stakeholder engagement?

A

Monitoring & Controlling

117
Q

Which project management process group holds a kickoff meeting?

A

Planning

118
Q

Analyzing the results of the completed phase by comparing the results of the phase with the business documents, the project charter, and the project management plan.

A

A phase gate

119
Q

A detailed project schedule can be created only after creating the:

A. Project budget
B. Work breakdown structure
C. Project management plan
D. Detailed risk assessment

A

Answer B
Explanation In the project management process, the project budget, detailed risk assessment, and
project management plan come after the schedule is created. The only answer that could be an input is
the work breakdown structure.

120
Q

In which process group should the satisfaction level of stakeholders be assessed, and they should be asked for input to improve processes and procedures on future projects?

A

Closing Process Group

121
Q

Only the first part of the project may be fully planned, while the later pieces are planned at a higher level and then progressively elaborated when more is known about the project. Detailed planning for the next phase is done as the previous phase nears completion. This is what type of life cycle?

A

Using an adaptive life cycle,

122
Q

What are the 10 actions taken for Project Executing?

A
  • Direct and Manage Project Work (Integration Management chapter)
  • Manage Project Knowledge (Integration Management chapter)
  • Manage Quality (Quality Management chapter)
  • Acquire Resources (Resource Management chapter)
  • Develop Team (Resource Management chapter)
  • Manage Team (Resource Management chapter)
  • Manage Communications (Communications Management chapter)
  • Implement Risk Responses (Risk Management chapter)
  • Conduct Procurements (Procurement Management chapter)
  • Manage Stakeholder Engagement (Stakeholder Management chapter)
123
Q

Which project management process group gives recognition and rewards?

A

Executing

124
Q

Which project management process group completes final procurement closure?

A

Closing

125
Q

The process of monitoring the status of the project to update the project schedule and manage changes to the schedule baseline.

A

Control Schedule

126
Q

Require scope, schedule, and cost to be determined in detail early in the life of a project-before the work begins to produce the project deliverables.

A

Plan-Driven Project Life Cycle

For example, a construction project would typically be managed using a predictive life cycle.

127
Q

Which project management process creates forecasts?

A

Monitoring & Controlling

128
Q

Which project management process group hold meetings?

A

Executing

129
Q

Which project management process group evaluates team and individual performance; provide training?

A

Executing

130
Q

Based on analysis, a decision is made which may include redoing the same phase, moving forward with the next phase, or choosing not to continue with the project.

A

A phase gate

131
Q

A project manager gets a call from a team member notifying him that there is a variance between the
speed of a system on the project and the desired or planned speed. The project manager is surprised
because that performance measurement was not identified in planning. If the project manager then
evaluates whether the variance warrants a response, he is in which part of the project management
process?

A. Initiating
B. Executing
C. Monitoring and controlling
D. Closing

A

Answer C
Explanation Even though the measurement was not identified in planning, the project manager
would still have to investigate the variance and determine if it is important. The project manager is in
project monitoring and controlling.

132
Q

Which process evaluates stakeholder engagement and stakeholder relationships, and look for opportunities
for improvement?

A

Monitor Stakeholder Engagement

133
Q

Which process holds periodic inspections?

A

Control Quality

134
Q

Control Schedule follows which document/ management plan?

A

Control Schedule follows the change management plan.

135
Q

Requires the project manager to focus their attention on how the project is progressing. The project manager will need to assess how stakeholders are participating, communicating, and feeling about the project, the work, and the uncertainties that have been identified.

A

Monitoring from the Monitoring and Controlling Process Group

136
Q

Which project management process group assess project and product feasibility within the given constraints?

A

Initiating

137
Q

Which process follows the defined procurement management procedures, including the contract change control system?

A

Control Procurements

138
Q

Which process ensures the deliverables are meeting the standards?

A

Control Quality

139
Q

Which project management process confirms configuration compliance?

A

Monitoring & Controlling

140
Q

The process of monitoring the status of the project to update the project costs and manage changes to the cost baseline.

A

Control Costs

141
Q

During which process group does the team measure and analyze the work being done on the project?

A. Initiating
B. Executing
C. Monitoring and controlling
D. Closing

A

Answer C
Explanation During monitoring and controlling, project performance is measured and needed
changes are identified and approved.

142
Q

Which project management process group analyzes and evaluates data and performance?

A

Monitoring & Controlling

143
Q

Which project management process group determine if variances warrant a corrective action or other change request(s)?

A

Monitoring & Controlling

144
Q

Which project management process group defines and prioritize requirements

A

Planning

145
Q

The focus is on leading and managing the project; that includes engaging stakeholders, working with the team to complete work, following processes, and communicating according to the plan.

A

Executing Process Group

146
Q

Which project management process group estimates resource requirements?

A

Planning

147
Q

Which project management process group manages people?

A

Executing

148
Q

Which project management process group solicit customer’s feedback about the project?

A

Closing

149
Q

Which process review invoices and make payments?

A

Control Procurements

150
Q

Which project management process group measures performance against performance measurement baseline?

A

Monitoring & Controlling

151
Q

Which process group is one of the most ignored parts of the project management process?

A

Closing Process Group

152
Q

Which process updates the stakeholder management plan and the stakeholder register?

A

Monitor Stakeholder Engagement

153
Q

The purpose is to complete the project work as defined in the project management plan to meet the project objectives and achieve the expected business value.

A

Executing Process Group

154
Q

The project sponsor has just signed the project charter. What is the next thing to do?

A. Begin to complete work packages.
B. Validate scope.
C. Start integrated change control.
D. Start to create management plans.

A

Answer D
Explanation To answer this type of question, look for the choice that occurs closest to the process
group you are in. The project charter is created during project initiating. Completing work packages is
done during project executing. Validating scope and performing integrated change control are done
during project monitoring and controlling. Starting to create management plans is the best choice, as
it is part of project planning.

155
Q

Which project management process group develops project charter?

A

Initiating

156
Q

Which project management process group gains final acceptance of product?

A

Closing

157
Q

Which project management process group estimates activity durations and costs?

A

Planning

158
Q

Which project management process group creates the network diagram?

A

Planning

159
Q

Which process inspects and verify the contract deliverables?

A

Control Procurements

160
Q

The process of monitoring the status of the project and product scope and managing changes to the scope baseline.

A

Control Scope

161
Q

Which project management process evaluates use of physical resources?

A

Monitoring & Controlling

162
Q

The iterative process of increasing the level of detail in a project management plan as greater amounts of information and more accurate estimates become available.

A

Progressive Elaboration

163
Q

Which project management process group gathers work performance data?

A

Executing

164
Q

A market demand, a business need, and a legal requirement are examples of:

A. Reasons to hire a project manager
B. Reasons projects are initiated
C. Reasons people or businesses become stakeholders
D. Reasons to sponsor a project

A

Answer B

Explanation These are all reasons projects are initiated.

165
Q

The business case and the benefits management plan are inputs to developing the charter and would be considered what?

A

Business Documents

  • It will influence how the project is planned, what changes are allowed, and how the project scope is defined.
166
Q

Which project management process group index and archive records?

A

Closing

167
Q

During this process, the project manager essentially has a guiding, proactive role, and uses the project management plan and project documents as reference points in managing the work.

A

Executing Process Group

168
Q

Which process evaluates the effectiveness of implemented risk response plans?

A

Monitor Risks

169
Q

Which of the following is the most appropriate thing to do in project closing?

A. Work with the customer to determine acceptance criteria.
B. Confirm all the requirements in the project have been met.
C. Collect historical information from previous projects.
D. Gain formal approval of the management plans.

A

Answer B
Explanation Collecting historical information and determining high-level acceptance criteria
are done in project initiating. Gaining approval of management plans is part of project planning.
Confirming that project requirements have been met occurs in project closing.

170
Q

The first phase of your project has come to an end. What is the most important thing to ensure is done
before beginning the next phase?

A. Verify that the resources are available for the next phase.
B. Check the project’s progress compared to its baselines.
C. Confirm that the phase has reached its objectives, and have its deliverables formally accepted.
D. Recommend corrective action to bring the project results in line with project expectations

A

Answer C

Explanation A phase or project must be formally closed and accepted.

171
Q

Which project management process group executes work according to the project management plan?

A

Executing

172
Q

Which project management process group generally takes the most project time and resources?

A. Planning
B. Design
C. Integration
D. Executing

A

Answer D
Explanation Did you notice that planning and executing are the only process groups offered as
choices? Therefore, design and integration can be eliminated as options. Doing the actual work (in
executing) will generally take the most project time and resources.

173
Q

Which process evaluates the effectiveness of the physical resources?

A

Control Resources

174
Q

You are expected to know how to observe, measure, evaluate, and analyze a project in as part of what process group?

A

Monitoring and Controlling Process Group

175
Q

Involve a fixed schedule as well as fixed costs. Scope is broadly defined with the understanding that it will be refined throughout the life of the project.

A

Adaptive (agile) development life cycles

  • The customer’s requirements are documented and prioritized in a backlog, which can be adjusted as the project progresses.
176
Q

Which project management process group identifies stakeholders and determine their expectations, interest, influence, and impact?

A

Initiating

177
Q

Which project management process group facilitate stakeholder engagement and manage expectations?

A

Executing

178
Q

Which project management process group determines team charter and all roles and responsibilities?

A

Planning

179
Q

Which project management process group takes action to monitor and control the project?

A

Monitoring & Controlling

180
Q

Which process authorizes contract-related work, issues and review claims?

A

Control Procurements

181
Q

An iterative planning technique in which the work to be accomplished in the near term is planned in detail, while the work in the future is planned at a higher level.

A

Rolling Wave Planning

182
Q

A Project Life Cycle is selected based on what factors?

A
  • Type of product being developed
  • The industry
  • The organization’s preferences
183
Q

Which process validates success of changes to stakeholder engagement strategy?

A

Monitor Stakeholder Engagement

184
Q

The appropriate level of detail in planning is dictated by what?

A

The selected development approach and project

governance.

185
Q

Which process monitors performance to make sure both parties to the contract meet contractual obligations?

A

Control Procurements

186
Q

Which project management process group hands off completed product?

A

Closing

187
Q

Which process • Measure scope performance against the performance measurement baseline.

A

Control Scope

188
Q

Which process assess the effectiveness of project quality control systems?

A

Control Quality

189
Q

What are the 12 actions required as part of project Monitoring and Controlling?

A
  • Monitor and Control Project Work (Integration Management chapter)
  • Perform Integrated Change Control (Integration Management chapter)
  • Validate Scope (Scope Management chapter)
  • Control Scope (Scope Management chapter)
  • Control Schedule (Schedule Management chapter)
  • Control Costs (Cost Management chapter)
  • Control Quality (Quality Management chapter)
  • Control Resources (Resource Management chapter)
  • Monitor Communications (Communications Management chapter)
  • Monitor Risks (Risk Management chapter)
  • Control Procurements (Procurement Management chapter)
  • Monitor Stakeholder Engagement (Stakeholder Management chapter)
190
Q

Which process group includes any work needed to transfer the completed project to those who will use it and to solicit feedback from the customer about the product and the project?

A

Closing Process Group

191
Q

Which process performs risk audits to evaluate the effectiveness of risk management processes.?

A

Monitor Risks

192
Q

Which process group focuses on completing the requirements of the project?

A. Initiating
B. Planning
C. Executing
D. Closing

A

Answer C

Explanation Project executing is where work is done to produce the product of the project.

193
Q

Which project management process gains customer’s acceptance of interim deliverables?

A

Monitoring & Controlling

194
Q

Which project management process group measures performance against other metrics in the project management plan?

A

Monitoring & Controlling

195
Q

Which project management process manages reserves?

A

Monitoring & Controlling

196
Q

Have predictive development life cycles. Sometimes referred to as waterfall or traditional life cycles.

A

Plan-Driven Project Life Cycle

197
Q

The project charter is created in which project management process group?

A. Executing
B. Planning
‘- C. Closing
D. Initiating

A

Answer D
Explanation The project charter is needed before planning and execution of the work can begin.
Therefore, it is created and approved in project initiating.

198
Q

Involve early planning of high-level scope sufficient enough to allow for preliminary estimates of time and cost; scope is developed a little more with each iteration.

A

Incremental and iterative life cycles

199
Q

Which project management process group determine whether quality plan and processes are correct and effective?

A

Executing

200
Q

Which project management process group gathers final lessons learned and update knowledge bases?

A

Closing

201
Q

Planning may include creating a high-level WBS, performing order of magnitude estimating, and doing high-level risk identification.

A

High-Level Planning during Initiating

202
Q

Which project management process group determine planning team?

A

Planning

203
Q

Part of creating the project charter, which documents measurable project objectives, success criteria, milestone schedules, and an initial budget for the project.

A

High-Level Planning during Initiating

204
Q

Which process makes decisions to accept or reject work?

A

Control Quality

205
Q

The software development project has progressed according to plan. The team is very enthusiastic
about the product they have created. Now they are looking ahead to finding new projects to work on.
You caution them that the current project cannot be considered complete until after the closing
process group. Closure includes all the following except:

A. Determining performance measures
B. Turning over the product of the project
C. Documenting the degree to which each project phase was properly closed after its completion
D. Updating the company’s organizational process assets

A

Answer A
Explanation Performance measures are determined earlier in the project so they can be used to
measure progress during the project, making determining performance measures the only correct
answer to this question.

206
Q

Small projects following a plan-driven (or predictive) life cycle may go through the overall project management process once for the entire project, although portions of the process may be iterated or repeated throughout what?

A

The project life cycle

PMP Exam Prep - Rita Mulcahy (3 decks)

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