02. Project Management Framework Flashcards
Gives the project manager authority as outlined in the project charter
Sponsor/Initiator
Anyone who will be impacted by the project or can positively or negatively influence the project. This includes:
Stakeholders
In which Organizational Structure do team members complete only project work, and when the project is over, they do not have a department to go back to?
Project-Oriented
Ensures that the organization is focused on the most important work and, because of appropriately tailored planning efforts, the work is done correctly and in the most time- and cost-effective manner
Project Management
A repository of both assumptions and constraints.
Assumption Log
Cause-and-effect diagrams is an example of what?
Data Representation (tool and techniques)
Determines the reports needed by management to oversee the project
Sponsor/Initiator
Will dictate who the project manager goes to for help with resources, how communications must be handled, and many other aspects of project management.
Organizational Structure
Generally, a board of directors is responsible to ensure that work throughout the organization conforms to external (government or regulatory) and internal standards and requirements. This is part of what?
Governance
are generally outside the control of the project team.
Enterprise Environmental Factors (EEFs)
Provides support for the project and protecting the project from unnecessary changes.
Sponsor/Initiator
Important to evaluate the effect a change to one has on another.
Constraints
Which Organizational Structure when the project manager has little or no authority?
Functional
Probability and impact matrices
Data Representation (tool and techniques)
A project is included in a portfolio based on potential return on investment, strategic benefits, alignment with corporate strategy, and other factors critical to organizational success. This is what?
Portfolio Management
Refers to the overall structure of an organization.
Governance
• Limit options during planning and beyond.
Constraints
Financial data, including budgets and actual costs of completed projects
OPAs/Organizational knowledge repositories
Issue logs and documentation regarding defects on projects
OPAs/Organizational knowledge repositories
Designed to support the specific culture and attributes of the organization
Governance
The lessons learned register from each project becomes part of what after project closure?
The lessons learned repository
Contribute to the lessons learned knowledge base
Project Team
Are distributed to the various stakeholders who need to receive and possibly act on the information.
Work performance reports
They help identifies risks
Sponsor/Initiator
Stakeholder mapping/representation is an example of what?
Data Representation (tool and techniques)
Those with expertise are usually working on the team, or at least within the organization.
Expert Judgment
Works to meet project and program goals.
Program Manager
includes the initial measurements and details about activities gathered during the Direct and Manage Project Work process in executing.
Work performance data
An important part of communication to understand what the management and stakeholders believe to be true about the project.
Assumptions
Which Project Management Office (PMO) provides the policies, methodologies, templates, and lessons learned for managing projects within the organization with the least amount of control?
Supportive
Which Project Management Office (PMO) moderate level of control over projects?
Controlling
Root cause analysis is an example of what?
Data Analysis (tools and techniques)
Manages various projects or programs that may be largely unrelated to each other
Portfolio Manager
Introduce risk to the project, so they must be identified and managed by the project manager.
Assumptions
A common tool of the project management planning processes
Expert Judgment
Meeting management is an example of what?
Communication
Checklists is an example of what?
Data-gathering tools and techniques used to collect input from stakeholders
Provides funding
Sponsor/Initiator
A temporary endeavor-with a beginning and an end.
A Project
Responsible for managing a group of related projects.
Program Manager
Provides information that helps develop the project charter
Sponsor/Initiator
Stakeholder engagement assessment matrices is an example of what?
Data Representation (tool and techniques)
Combining programs, projects, and operations helps optimize the use of resources, enhances the benefits to the organization, and reduces risk.
Portfolio Management
They apply to aspects of the project such as quality, procurement, and resource management, as well as change control, safety, compliance, and more.
Processes, procedures, and policies
Which Organizational Structure maximizes the strengths of both the functional and project-oriented structures?
Matrix
The following are examples of what?
- Benchmarking
- Brainstorming
- Prompt lists
- Checklists
- Interviews
- Market research
- Questionnaires and surveys
Data-gathering tools and techniques used to collect input from stakeholders
The stakeholders’ role on a project is determined by who?
The project manager and the stakeholders themselves.
Alternatives analysis is an example of what?
Data Analysis (tools and techniques)
Acts primarily as a staff assistant and communications coordinator and cannot personally make or enforce decisions.
Project expediter
Include governmental or other rules and regulations that apply to the performing organization.
Enterprise Environmental Factors (EEFs)
Cost-benefit analysis is an example of what?
Data Analysis (tools and techniques)
Framework within which project work is performed across the organization.
Governance
Presentations is an example of what?
Communication
Focuses on the interdependencies between the projects and may help decrease risk, achieve economies of scale, and improve management.
Program Management
Shared workspaces for file storage or distribution is an example of what?
Project Management Information System (PMIS) automated tool
Consulting experts to get information
Expert Judgment
Provides expert judgment
Sponsor/Initiator
The process groups are initiating, planning, executing, monitoring and controlling, and closing.
Project Management
Is assigned to the project no later than project initiating
Project Manager
is an example of what?
Data Representation (tool and techniques)
Encourages the finalization of high-level requirements and scope by the stakeholders
Sponsor/Initiator
• Responsible for governance at an executive level of the projects or programs that make up a portfolio
Portfolio Manager
Who directly or indirectly sets the priority of each constraint?
Management
Participates in developing the business case for the project
Sponsor/Initiator
May involve the creation or enforcement of processes and policies regarding areas such as risk, resources, communications, and change management.
Governance
Hierarchical charts is an example of what?
Data Representation (tool and techniques)
Can be established and administered by a project management office (PMO). We will discuss the various types of PMOs later in this chapter.
Governance
Which Organizational Structure can also be referred to as composite or hybrid?
Project-Oriented
• Easier to identify than assumptions, as they are usually clearly imposed by management or the sponsor.
Constraints
Implement approved changes.
Project Team
A project is included based on potential return on investment, strategic benefits, alignment with corporate strategy, and other factors critical to organizational success.
Portfolio Management
Repositories for historical information is an example of what?
Project Management Information System (PMIS) automated tool
In what time of organization would you find a project expediter?
Project expediter
Scatter diagrams is an example of what?
Data Representation (tool and techniques)
Oversees and standardizes the management of projects.
Project Management Office (PMO)
Communication methods is an example of what?
Communication
Similar to the project expediter, except they have some authority and power to make decisions, and report to a higher-level manager.
Project coordinator
- Found a weak matrix or in a functional organization
SWOT is an example of what?
Data Analysis (tools and techniques)
May integrate information from all projects to assess whether the organization is achieving it strategic objectives.
Project Management Office (PMO)
Which Organizational Structure is there more effective communications than functional?
Project-Oriented
Enables an efficient and integrated transfer of deliverables to the customer
Sponsor/Initiator
• Manages efforts to develop specific scope, which supports the portfolio or program management objectives and, ultimately, the organization’s strategic goals.
Project Management
Include schedule, cost, risk, scope, quality, resources, customer satisfaction, and any other factors that limit options.
Constraints
When monitoring and controlling a project, what is analyzed to make sure it conforms to the project management plan.
Work performance data
A departmental unit within an organization that provides or ensures compliance with project governance.
Project Management Office (PMO)