Zip File

Question 1

What is the zip file?

Answer 1

Sent to clients after they set up Corp and 401(k) plan

Contains all docs needed to maintain Corp and 401(k) plan

Question 2

Zip File

Where is it located?

Answer 2

Sharefile&raquo_space; Corporation&raquo_space; final Plan Documents

(visible to clients in this folder)

Question 3

I see multiple Zip files - which one is correct?

Answer 3

There will be an original zip file and then restatement zip files

Restatement zip files include the restatement name - we are currently on Cycle 3

Question 4

What is restatement?

Answer 4

Every six years, the IRS requires defined contribution retirement plans to be updated based on regulatory and legislative changes

Question 5

Corporation Folder Docs

Maintaining your Corporation

Answer 5

Outlines how the client ensures their corporation stays in good standing with their state

Question 6

Corporation Folder

Bylaws

Answer 6

Define a corporation’s purpose and how it will operate

Defines owners, shareholder rights, directors/officers ect (Rules)

Question 7

Corporation Documents

5B and 5C Stock Ledger and Certificates

Answer 7

These are blank copies should the client need them

Question 8

Corporation Folder

7A/7B Future meeting(s), Resolutions and Minutes

Answer 8

Templates for future Board Meetings
7A will show how to use 7B

Question 9

Corporation Folder

Articles of Incorporation

Answer 9

This document that shows that the corporation was set up properly in the state of operation

Question 10

401k Folder

3A: Employee Information Overview

Answer 10

Tell the Employer/Trustee what their responsibilities are to their employees

Outlines which docs to give employees

Question 11

401k Folder

4A: Plan Participant Overview

Answer 11

Tells Employer/Trustee what their responsibilities are to plan participants

Question 12

401k Folder

What docs needed when Employees are Hired?

Answer 12

3B Summary Plan Description
3D Employee Rollover Opportunity
3E Employee acknowledgement of SPD
Safe Harbor Notice (when applicable)

Question 13

401k Folder

3B Summary Plan Description

Answer 13

This tells Employees about the plan in simple terms

Question 14

401k Folder

3D Employee Rollover Opportunity

Answer 14

Tells employees they can roll funds into the plan

Question 15

401k Folder

3E Employee Acknowledgement of SPD

Answer 15

Form employees sign saying they have been given a copy of the SPD

Employer should keep a copy for records

Question 16

401k Folder

Safe Harbor Notice

Answer 16

Explains the safe harbor benefits and employer match

Question 17

401k Folder

What docs when employees are ready to participate?

Answer 17

4C Mandatory Participant Forms

Includes:
-Beneficiary Form
-Salary Deferral Agreement

Question 18

401k Folder

Beneficiary Form

Answer 18

Used to designate who will receive the retirement assets should the participant pass away

Question 19

401k Folder

Salary Deferral Agreement

Answer 19

Participant fills out to tell the employer how much they want to defer from their pay

Question 20

I recieved the cycle 3 zip file but where are my Corporate docs?

Answer 20

Restatement zip files will not house corporate documents

Only original zip file has those