Yeoman - Chapter 2 (NAVEDTRA15009c) Flashcards
Technical Administration
When is an endorsement used?
When a letter is forwarded to your activity
When is a memorandum used?
To correspond informally within an activity, between several activities, or directly between subordinates on routine business.
When is a memorandum for the record (MFR) used?
To record information in the record that is not recorded elsewhere (results of a meeting, telephone conversations, oral agreements, etc.).
When is a plain-paper memorandum used?
For informal communications within the activity and when flexibility is needed with multiple addresses.
When is a letterhead memorandum used?
When more formality is needed or routine matters outside the activity making no commitments or official stances.
When is an Action or Information (Info) Memorandum used?
To forward documents to the SECNAV or higher or other federal agencies.
When is a Memorandum of Agreement or Understanding used?
To document mutual agreements of facts, intentions, procedures, etc.
When is a business letter used?
For correspondence between individuals within the DoD using a personal approach.
What directive contains instructions for typing standard letters?
SECNAV M-5216.5
What is the correct format of a Secret document serial number?
Ser 00/S123
What is the correct formatting of the Signature blocks on a JOINT LETTER?
Ending flush with the right margin with the most junior official beginning on the left margin.
Which publication provides guidance for Navy awards?
SECNAVINST 1650.1
What does the acronym NDAWS stand for?
Navy Department Awards Web Service
In general, who retains awarding authority for all awards under the DoN?
Secretary of the Navy
What document governs performance evaluation reports in the Navy?
Navy Performance Evaluation and Counseling Manual, BUPERINST 1610.10
When may a periodic Fitness Report or Evaluation be omitted?
If the period of the report is less than 3 months.
What type of FITREP or EVAL report provides a record of performance that cannot be directly observed by the regular reporting senior?
Concurrent
What directives provides procedures and responsibilities for effectively developing, managing, and using the reports and forms programs within the DoN?
Department of the Navy Information Requirements (Reports) Manual, SECNAV M-5214.1
What Navy term is defined as a collection of data or information used to determine policy; to plan, control and evaluate operations and performance; and to make administrative determinations?
Report
What is the Office of the Chief of Naval Operations (OPNAV) form number for the Report Analysis form?
5214/10
Each request to collect information from the public must be approved by whom?
Office of Management and Budget
The submission of reports are based on what factors?
Timing and frequency
What type of report conveys a similar type of information at prescribed intervals?
Recurring
What publication is the Navy and Marine Corps Records Management Program Manual?
SECNAV M-5210.1
