Yeoman - Chapter 2 (NAVEDTRA15009c)

Question 1

When is an endorsement used?

Answer 1

When a letter is forwarded to your activity

Question 2

When is a memorandum used?

Answer 2

To correspond informally within an activity, between several activities, or directly between subordinates on routine business.

Question 3

When is a memorandum for the record (MFR) used?

Answer 3

To record information in the record that is not recorded elsewhere (results of a meeting, telephone conversations, oral agreements, etc.).

Question 4

When is a plain-paper memorandum used?

Answer 4

For informal communications within the activity and when flexibility is needed with multiple addresses.

Question 5

When is a letterhead memorandum used?

Answer 5

When more formality is needed or routine matters outside the activity making no commitments or official stances.

Question 6

When is an Action or Information (Info) Memorandum used?

Answer 6

To forward documents to the SECNAV or higher or other federal agencies.

Question 7

When is a Memorandum of Agreement or Understanding used?

Answer 7

To document mutual agreements of facts, intentions, procedures, etc.

Question 8

When is a business letter used?

Answer 8

For correspondence between individuals within the DoD using a personal approach.

Question 9

What directive contains instructions for typing standard letters?

Answer 9

SECNAV M-5216.5

Question 10

What is the correct format of a Secret document serial number?

Answer 10

Ser 00/S123

Question 11

What is the correct formatting of the Signature blocks on a JOINT LETTER?

Answer 11

Ending flush with the right margin with the most junior official beginning on the left margin.

Question 12

Which publication provides guidance for Navy awards?

Answer 12

SECNAVINST 1650.1

Question 13

What does the acronym NDAWS stand for?

Answer 13

Navy Department Awards Web Service

Question 14

In general, who retains awarding authority for all awards under the DoN?

Answer 14

Secretary of the Navy

Question 15

What document governs performance evaluation reports in the Navy?

Answer 15

Navy Performance Evaluation and Counseling Manual, BUPERINST 1610.10

Question 16

When may a periodic Fitness Report or Evaluation be omitted?

Answer 16

If the period of the report is less than 3 months.

Question 17

What type of FITREP or EVAL report provides a record of performance that cannot be directly observed by the regular reporting senior?

Answer 17

Concurrent

Question 18

What directives provides procedures and responsibilities for effectively developing, managing, and using the reports and forms programs within the DoN?

Answer 18

Department of the Navy Information Requirements (Reports) Manual, SECNAV M-5214.1

Question 19

What Navy term is defined as a collection of data or information used to determine policy; to plan, control and evaluate operations and performance; and to make administrative determinations?

Answer 19

Report

Question 20

What is the Office of the Chief of Naval Operations (OPNAV) form number for the Report Analysis form?

Answer 20

5214/10

Question 21

Each request to collect information from the public must be approved by whom?

Answer 21

Office of Management and Budget

Question 22

The submission of reports are based on what factors?

Answer 22

Timing and frequency

Question 23

What type of report conveys a similar type of information at prescribed intervals?

Answer 23

Recurring

Question 24

What publication is the Navy and Marine Corps Records Management Program Manual?

Answer 24

SECNAV M-5210.1

Question 25

What U.S. Code (USC) defines records as all documentary material, including books, papers, maps, photographs, machine readable materials, etc.?

Answer 25

Title 44

Question 26

Who is authorized to establish, maintain, and operate records centers for government agencies?

Answer 26

Federal Records Center

Question 27

Where are the working phone numbers for your ship or station listed?

Answer 27

Command telephone directory

Question 28

Who is ultimately responsible for ensuring proper compilation of Special Program Package data?

Answer 28

The service member applying for the program