writing process

Question 1

What is the status of English as a global language?

Answer 1

English occupies a significant role in most domains of society and adapts to the needs of users.

Question 2

What is the origin of the term ‘technical writing’?

Answer 2

Etymologically derived from Greek ‘technikos’ meaning art, craft, skill.

Question 3

What are the three Circles Model categories of English?

Answer 3

• Norm providing
• Norm developing
• Norm dependent

Question 4

What is the primary purpose of technical writing?

Answer 4

To display information on paper to get results.

Question 5

True or False: Technical writing is a type of writing that only focuses on creative expression.

Answer 5

False

Question 6

What are the key characteristics of technical writing?

Answer 6

• Has its own subject matter
• Has its own format
• Uses technical terms
• Targets a specific audience

Question 7

Fill in the blank: Technical writing is also known as _______.

Answer 7

Professional Writing

Question 8

What distinguishes technical writing from literary writing?

Answer 8

Technical writing aims to provide useful information, while literary writing aims to entertain or express emotions.

Question 9

What are the hallmark traits of an effective technical writer?

Answer 9

• Resourceful
• Energetic
• Patient
• Observant
• Responsible
• Trustworthy
• Evaluative
• Responsive

Question 10

What is the first step in the writing process according to the document?

Answer 10

Planning and Research

Question 11

What is plagiarism?

Answer 11

Using another person’s ideas or words without proper attribution.

Question 12

What is the difference between confidentiality and data privacy?

Answer 12

• Confidentiality: Protecting sensitive information
• Data Privacy: Regulations governing the collection and use of personal information

Question 13

What should a writer consider when analyzing their audience?

Answer 13

• Are they technical experts or novices?
• What is their level of education and experience?
• What are their goals?

Question 14

What are the key elements of Purpose and Audience Analysis?

Answer 14

• Goals
• Context
• Tone
• Format

Question 15

What is the goal of technical writing?

Answer 15

To disseminate practical knowledge and technical guidance that can be readily understood and applied by the target audience.

Question 16

True or False: Technical writing is a form of literature.

Answer 16

False

Question 17

What type of writing focuses on creating clear, concise, and accessible documents?

Answer 17

Technical Writing

Question 18

What are the main types of plagiarism?

Answer 18

• Intentional copying verbatim
• Unintentional poor paraphrasing
• Self-plagiarism

Question 19

What should be done to avoid plagiarism?

Answer 19

• Cite sources properly
• Use quotation marks for direct quotes
• Paraphrase information and cite the source

Question 20

What is one of the challenges in the writing process?

Answer 20

Reviewing and Editing

Question 21

What is a common misconception about writing?

Answer 21

Writing is done overnight.

Question 22

What tone should technical writing maintain?

Answer 22

Predominantly objective, impersonal, and unbiased.

Question 23

What does the term ‘context’ refer to in purpose and audience analysis?

Answer 23

Situations where the need to communicate arises.

Question 24

Fill in the blank: The process of producing technical documents that convey specialized information is known as _______.

Answer 24

Technical Writing

Question 25

What is the first stage of the writing process?

Answer 25

Stage 1 - Pre-writing ## Footnote This stage involves brainstorming, researching, and planning before drafting the document.

Question 26

What should you have in mind when writing a report?

Answer 26

A specific reader, real or imaginary, and assume that the reader is intelligent but uninformed ## Footnote Understanding the audience helps tailor the content effectively.

Question 27

What types of audiences should be considered when planning a report?

Answer 27

* Primary audience - makers of decisions * Secondary audience - implementers of decisions * Immediate audience - transmitters of decisions * Nominal audience - names mentioned with no significant participation ## Footnote Identifying the audience helps in structuring the report appropriately.

Question 28

What is important to check for during the reviewing and editing stage?

Answer 28

* Grammar and spelling errors * Clarity and conciseness * Factual accuracy and consistency ## Footnote This ensures that the document is professional and credible.

Question 29

Fill in the blank: Always decide on the exact _______ of your report.

Answer 29

[purpose] ## Footnote The purpose guides the content and structure of the report.

Question 30

What strategies can be used in Stage 1 - Pre-writing?

Answer 30

* Brainstorming sessions * Free writing or looping * Interviews * Surveys * Reading * Listing ## Footnote These strategies help generate ideas and gather information.

Question 31

What should be included in the introduction of a report?

Answer 31

A clear and concise introduction that briefly introduces the topic and the document's purpose ## Footnote The introduction sets the stage for the reader.

Question 32

What is the purpose of headings and subheadings in a report?

Answer 32

To improve readability ## Footnote Clear headings help guide the reader through the document.

Question 33

What should you do after drafting the body paragraphs?

Answer 33

Organize information logically, following your outline ## Footnote Logical organization enhances understanding.

Question 34

What is one way to ensure factual accuracy?

Answer 34

Cite sources and data properly ## Footnote Proper citation adds credibility to your work.

Question 35

True or False: It is important to avoid jargon and overly technical language.

Answer 35

True ## Footnote Clear language ensures that the content is accessible to all readers.

Question 36

What should be done in the conclusion of a report?

Answer 36

Summarize key points and provide any necessary calls to action ## Footnote The conclusion reinforces the main ideas and encourages further action.

Question 37

What is a key consideration when gathering relevant information?

Answer 37

Conduct research through interviews, surveys, and existing documentation ## Footnote Diverse sources enrich the quality of the report.

Question 38

Fill in the blank: Develop an _______ to organize your information.

Answer 38

[outline] ## Footnote An outline serves as a roadmap for the writing process.

Question 39

What should you do to ensure clarity and conciseness?

Answer 39

Proofread for grammar and spelling errors ## Footnote This step is crucial in the reviewing phase.

Question 40

What is one limitation to acknowledge in your writing?

Answer 40

Acknowledge limitations of the information or product ## Footnote Recognizing limitations builds trust with the reader.

Question 41

What is the purpose of semantic mapping or drawing in pre-writing?

Answer 41

To visualize ideas and their connections ## Footnote This technique helps in organizing thoughts before writing.