Workday Pro Recruiting Flashcards
Study for Recruiting Exam
What is the primary purpose of Workday Recruiting
To streamline and manage the end-to-end recruitment process within an organization.
Which role is typically responsible for creating job requisitions in Workday Recruiting?
Recruiting Coordinator or Hiring Manager.
How can you configure candidate pipelines in Workday Recruiting?
By setting up candidate stages and moving candidates through these stages based on their progress.
What is the function of the ‘Evergreen Requisition’ in Workday Recruiting?
It allows for continuous hiring for roles that have ongoing needs without creating a new requisition each time.
How does Workday handle duplicate candidate records?
Workday uses candidate matching algorithms to identify and merge duplicate candidate records.
What is the significance of ‘Job Requisition Templates’ in Workday Recruiting?
They standardize job requisitions, ensuring consistency and saving time during the creation process.
How can you restrict access to certain job requisitions in Workday?
By configuring security groups and assigning appropriate permissions to control access.
What is the purpose of ‘Candidate Pools’ in Workday Recruiting?
To group and manage candidates for future opportunities, facilitating proactive recruitment.
How can you customize the candidate application process in Workday?
By configuring application questionnaires and defining required fields.
What is the role of ‘Offer Letters’ in Workday Recruiting?
To formally present job offers to candidates, including terms and conditions of employment.
How does Workday integrate with external job boards?
Through job posting integrations that allow requisitions to be posted on multiple external platforms.
What is the function of ‘Candidate Self-Service’ in Workday?
It enables candidates to apply for jobs, update their profiles, and track application statuses.
How can you track the effectiveness of your recruitment sources in Workday?
By generating reports and analytics on source performance and candidate quality.
What is the purpose of ‘Interview Scheduling’ in Workday Recruiting?
To coordinate and manage interview appointments between candidates and interviewers.
How can you ensure compliance with equal employment opportunity regulations in Workday?
By configuring compliance questionnaires and tracking diversity metrics.
What is the role of ‘Recruiting Dashboards’ in Workday
To provide real-time insights and metrics on recruitment activities and performance.
How can you automate candidate communications in Workday Recruiting?
By setting up automated email templates and triggers based on candidate actions.
What is the significance of ‘Background Check Integrations’ in Workday?
To facilitate seamless background screening processes through integrated third-party services.
How can you manage internal job postings in Workday Recruiting?
By configuring internal career sites and setting visibility preferences for internal candidates.
What is the function of ‘Candidate Tags’ in Workday?
To categorize and search for candidates based on specific skills or attributes.
How does Workday handle candidate referrals?
By allowing employees to refer candidates and track the referral process within the system.
What is the purpose of ‘Recruiting Agencies’ in Workday?
To collaborate with external agencies for sourcing candidates and managing agency submissions.
How can you configure offer approvals in Workday Recruiting?
By setting up approval workflows that define the sequence of approvers for job offers.
What is the role of ‘Candidate Workflows’ in Workday?
To define the steps and statuses a candidate goes through from application to hire.
How can you manage candidate consent for data processing in Workday?
By configuring consent forms and tracking candidate acknowledgments.
What is the function of ‘Job Alerts’ in Workday Recruiting?
To notify candidates about new job openings that match their interests.
How can you assess candidate qualifications in Workday?
By using assessment tools and questionnaires integrated into the application process.
What is the purpose of ‘Recruiting Hub’ in Workday?
To provide recruiters with a centralized view of their tasks, candidates, and requisitions.
How can you configure interview feedback forms in Workday?
By creating custom feedback templates and assigning them to interview stages.
What is the role of ‘Candidate Statuses’ in Workday Recruiting?
To indicate the current stage or outcome of a candidate’s application.
How does Workday support campus recruiting?
By enabling event management and tracking interactions with student candidates.
What is the function of ‘Offer Packages’ in Workday?
To bundle compensation, benefits, and other offer components for candidate proposals.
How can you manage candidate rejections in Workday Recruiting?
By configuring rejection reasons and automating communication to candidates.
What is the purpose of ‘Talent Pipelines’ in Workday?
To nurture and engage potential candidates for future hiring needs.
How can you configure job requisition approvals in Workday?
By setting up business process definitions that outline the approval hierarchy.
What is the role of ‘Candidate Profiles’ in Workday Recruiting?
To store and manage candidate information, including resumes and application history.
How does Workday handle candidate diversity data?
By collecting and reporting on diversity metrics to support equal opportunity initiatives.
What is the function of ‘Recruiting Reports’ in Workday?
To analyze recruitment metrics such as time-to-fill, source effectiveness, and candidate quality.
How can you configure candidate interview availability in Workday?
By allowing candidates to select preferred interview times through self-scheduling tools.
What is the purpose of ‘Candidate Relationship Management’ in Workday?
To build and maintain relationships with potential candidates through targeted communications.
How can you manage job requisition visibility in Workday Recruiting?
By setting posting preferences for internal, external, or both audiences.
What is the role of ‘Recruiting Security Groups’ in Workday?
To control access to recruiting data and tasks based on user roles.
How does Workday support global recruiting?
By offering multi-language capabilities, compliance with regional regulations, and integration with international job boards, ensuring consistent recruitment processes across countries.
How can you configure automated candidate dispositioning in Workday Recruiting?
By setting up rules that automatically move candidates to specific statuses based on defined criteria.
What is the purpose of ‘Candidate Experience’ in Workday?
To enhance the application process for candidates, ensuring it is user-friendly and engaging.
How can you manage job requisition templates in Workday?
By creating and maintaining templates that standardize requisition fields and workflows.
What is the role of ‘Recruiting Hub’ in Workday?
To provide recruiters with a centralized dashboard for managing tasks, candidates, and requisitions.
How does Workday handle candidate data privacy?
By allowing organizations to configure data retention policies and obtain candidate consent for data processing.
What is the function of ‘Candidate Self-Scheduling’ in Workday Recruiting?
To enable candidates to select interview times that fit their schedules, reducing coordination efforts.
How can you integrate Workday Recruiting with external assessment tools?
By utilizing Workday’s integration capabilities to connect with third-party assessment providers, allowing seamless candidate evaluations.
True or False? The job requisition shows the number of active candidates for the job requisition?
True
True or False? As a recruiter, you can review a candidate’s total number of job applications from the Candidate Profile
True
What is the name of the centralized location where recruiters can take action on candidates, view candidates across job requisitions, and access common tasks and reports?
Recruiting Hub
What is the purpose of primary and additional location fields on requisitions?
To identify the specific building or location for the job requisition.
True or False? You can edit or delete a questionnaire at any time.
False
How many questions can a questionnaire have?
50
True or False? Job Application Templates help you adhere to local compliance laws.
True
When creating a job requisition, you may configure which fields to default in?
Job Description,
Work Experience, Compensation
True or False? Freezing a job requisition also freezes the associated position(s).
True
True or False? A job requisition can only be created for existing positions.
False
What is one purpose of the Update Job Posting task?
To update the end date of the job posting
True or False? When you edit a job requisition, the job posting automatically updates.
False
True or False? Posting a job in Workday starts a business process.
True
True or False? When creating job posting template content, you can enter static text and/or select external fields from Workday.
True
Which sections on the external career site have U.S. specific functionality?
Personal Information (U.S.) Questions,
Voluntary Self-Identification of Disability
External career sites help attract top talent to your organization. How many external career sites can you have?
As many as you need.
A ___ is someone you wish to track, but for whome you do not have a specific job.
Prospect
A ___ is someone associated with a job application
Candidate
Which additional product can you use to create and schedule branded recruiting campaigns for prospects?
Candidate Engagement
When a candidate reaches the Employment Agreement, Offer, Background Check, or Ready for Hire step of the Recruiting business process, what additional object does Workday create?
Pre-Hire
True or False? You can assign more than one ad hoc role to a job requisition for example, Primary Recruiter and Recruiter Assistant.
True
What happens when you assign ad hoc roles to a job requisition?
You must configure the necessary business processes and define which role needs to perform which task.
Which of the following are Job Application subprocesses? (only 3)
A. Request Stock grant Orffer/Employment Agreement
B. Propose Compensation Offer/ Employment Agreement
C. Propose Compensation Change
D. Request One-Time Payment Offer/Emplyment Agreement
E. Hire
A. Request Stock grant Orffer/Employment Agreement
B. Propose Compensation Offer/ Employment Agreement
D. Request One-Time Payment Offer/Emplyment Agreement
How can you initiate the Job Application business process? (only 3)
A. Internal application
B. Referral
C. External application
D. Create job application
E. Job Requisition
A. Internal application
C. External application
D. Create job application
Which of the following are completion events? (only 3)
A. Convert to Employee
B. Change Job
C. Hire Employee
D. Propose Compensation
E. Propose Compensation Change
A. Convert to Employee
B. Change Job
C. Hire Employee
True or False? You can configure the Job Application business process to be linear rather than dynamic.
True
True or False? When you rename a “Next Step” using Configure Dynamic Action Labels, the step name changes in reports and business process tabs.
True
True or False? The Workday Business Process framework allows you to review the event history connected to the Job Application business process.
True
True or False? Recruiters can hire a candidate while they are still on an evergreen requisition.
False
True or False? Evergreen requisitions do not require a supervisory organization.
True
Which actions can a recruiter take on an evergreen candidate? (only 3)
A. Move from Evergreen Requisition to Linked Job Requisition
B. Move the candidate to the Ready for Hire stage
C. Move from Job Requisition back to Linked Evergreen Requisition
D. Move Requisition to another Job Requisition (both linked to the same evegreen requisition)
E. Move from Job Requisition to another Job Requisition (both linked to different evergreen requisitions)
A. Move from Evergreen Requisition to Linked Job Requisition
C. Move from Job Requisition back to Linked Evergreen Requisition
D. Move Requisition to another Job Requisition (both linked to the same evegreen requisition)
List of candidates on a specific job or evergreen requisition. Allows you to perform various recruiting actions on a single or multiple candidates.
Candidate List
Temporary workers or contractors that are not paid through your company’s payroll system.
Contingent Worker
Reason a candidate has been rejected for hire or declined a job during the job application process.
Disposition
Status of anyone who submits an application for a job or evergreen requisition through the internal or external career site, or a prospect who is linked to a requisition. Statuses are used for candidates that are not dispositioned and a who are still being considered for a position.
Active Candidate
Tasks that make up a workflow, the order in which they must be done, and who can do them.
Business Process
Home page on a Workday external career site. Allows candidates, including agency candidates, to register for an account, which permits the account holder to track their application progress, quickly view and apply to new or similar positions, proceed with next steps per your recruiting process, and access notifications.
Candidate Home
General term including active and dispositioned candidates; used interchangeably with “job applicant.”
Candidate
Candidates grouped together based on specific criteria; used as a collection of prospects and candidates for current and future job requisitions.
Candidate Pool
Page containing detailed information about the candidate’s personal information and job applications; used interchangeably with “candidate record.”
Candidate Profile
Page containing detailed information about the candidate’s personal information and job applications; used interchangeably with “candidate profile.”
Candidate Record
Internal worker who is paid through your company’s payroll system.
Employee
Candidate information specific to a job or evergreen requisition. Requisition number and/or name appears next to the candidate name when viewing the candidate’s job application.
Job Application
Generic features and characteristics of a job or position, such as management level, compensation, skills, experience, training, and other qualifications.
Job Profile
Requisition type that allows you to define details of a job you are looking to fill in your company and hire candidates directly; provides visibility into the candidate pipeline.
Job Requisition
Candidates who are in the Offer, Employment Agreement, Background Check, or Ready for Hire stage.
Pre-hire
Individuals inside or outside your company that you are interested in tracking and who are not associated with any job requisition.
Prospect
Candidates recommended by employees versus cold (website applicants) and passive (candidates that have not actively applied) candidates.
Referral
Menu of available actions located next to an object, such as the name of a worker, candidate, or prospect.
Related Actions
Collection of details for a job you are looking to fill in your company.
Requisition
