Word Processing Terms

Question 1

Alignment

Answer 1

Alignment refers to the way text is arranged in the document between the margins.

Question 2

Application

Answer 2

Another word for a software program

Question 3

Autocorrect

Answer 3

This feature is used to correct typos and misspelled words

Question 4

Clipboard

Answer 4

The clipboard is a temporary holding area the computer uses for any item that has been copied or cut

Question 5

Copying

Answer 5

The process of copying will take an existing item in a document and creates a duplicate in a new location in the document

Question 6

Cursor/insertion Point

Answer 6

The cursor (also known as the insertion point) is a flashing vertical bar on the screen that indicates where entered text or objects will be placed in the document.

Question 7

Cutting

Answer 7

The process of cutting is used to move text or objects in a document. Cutting takes an existing item in a document, removes it from its current location and stores it on the clipboard.

Question 8

Document

Answer 8

A document is the file that is created using a word processor.A document is the file that is created using a word processor.

Question 9

Editing

Answer 9

Editing is the process of making changes or corrections in a document

Question 10

Footer

Answer 10

The footer is an area that appears at the bottom of every page in a document that can contain one or more lines of text. One common use of the footer is to insert the current page number on every page in the document.

Question 11

Font

Answer 11

A font is a set of letters and numbers of one particular typeface.

Question 12

Formatting

Answer 12

The process of formatting a document involves specifying how the document will look in its final form on the screen and when printed.

Question 13

Header

Answer 13

The header is an area that appears at the top of every page in a document that can contain one or more lines of text. One common use of the header is to include information about the document (such as the title) on every page in the document.

Question 14

Highlighting/Selecting

Answer 14

Highlighting (or Selecting) an object or area of text is typically the first step to making a change to that item

Question 15

Indent

Answer 15

The space between the margin of the page and the text. Most word processors allow for both left and right indentation

Question 16

Insertion Point/Cursor

Answer 16

The insertion point (also known as the cursor) is a flashing vertical bar on the screen that indicates where entered text or objects will be placed in the document.

Question 17

Landscape

Answer 17

Page orientation refers to the way the rectangular page is turned or positioned for viewing or printing

Question 18

Legal Size

Answer 18

The term “Legal” in the page layout area of a word processing application refers to the size of the paper being used to print the document. The dimensions of legal sized paper are 8.5 X 14 inches.

Question 19

Letter Size

Answer 19

The term “Letter” in the page layout area of a word processing application refers to the size of the paper being used to print the document. The dimensions of letter sized paper are 8.5 X 11 inches

Question 20

Line Spacing

Answer 20

Line spacing refers to the amount of white space between lines of text in a paragraph. Commonly used line spacing settings are single spaced and double spaced.

Question 21

Margin

Answer 21

The margin is the white space between the edge of the page and where text or other items can be placed in your document.

Question 22

Menu Bar

Answer 22

The menu bar typically appears at the top of the word processing application’s window and contains a listing of the main commands in the form of text.

Question 23

Paragraph

Answer 23

In a word processing document, a new paragraph is created each time the enter key on the keyboard is pressed.

Question 24

Paragraph Spacing

Answer 24

Paragraph spacing refers to the amount of white space that is left between paragraphs when the enter key is hit.

Question 25

Pasting

Answer 25

After text or another item is cut or copied it is placed on the clipboard. The process of pasting takes the item on the keyboard and places it in current location of the insertion point.

Question 26

Portrait

Answer 26

If the page layout indicates Portrait page orientation, the vertical edge of the paper is larger than the horizontal edge.

Question 27

Print Preview

Answer 27

Print Preview is a word processing feature that will show you what your document will look like on a piece of paper if it were to be printed.

Question 28

Rulers

Answer 28

The rulers appear at the top and side of the document within the word processing window and are used to show the position of the margins, tabs, indents, columns, rows and other items that are set for the document.

Question 29

Scroll Bars

Answer 29

Since many documents are too long to fit legibly on a single computer screen, vertical and horizontal scroll bars are included to allow you to move through the document and change the area of the document that is currently being viewed on the screen.

Question 30

Spelling/Grammar Checker

Answer 30

Most word processing programs include a utility that checks for proper spelling and grammar. Depending on the application being used, these utilities may run automatically and alert you to errors as you type (such as in Microsoft Word) or require you to run the utility manually.

Question 31

Tabs

Answer 31

Tabs are used to control the placement of text on a page. Tab stops can be set within the ruler at the top of the word processing window.

Question 32

Table

Answer 32

A table is a collection of text, data or other items that are arranged in columns and rows.

Question 33

Template

Answer 33

A template is a starting point for a document that contains initial formatting options, settings, colors, layout and placeholders. A typical blank document begins with the “Normal” template, but sometimes it is a time saver to begin with a pre formatted template when creating a more advanced document (such as a brochure or flyer).

Question 34

Tool Bar

Answer 34

A tool bar consists of buttons that provide a shortcut way of performing a commonly used function. There are many different toolbars that exist in word processing applications, each of which focuses on a particular topic or category.

Question 35

Typeface

Answer 35

The typeface determines the shape of the letters and numbers in a document. Common typefaces include Times New Roman and Arial. A collection of letters and numbers of one particular typeface makes up a Font.

Question 36

Undo

Answer 36

The “Undo” command can be used to reverse the last action (or series of actions) that you have performed in a document.

Question 37

Wizard

Answer 37

wizard is an interactive feature built into the word processing application (particularly in Microsoft Word) that will walk you step-by-step through a specialized process. One example of a Wizard included in Microsoft Word is the Mail Merge Wizard which provides assistance with automatically creating letters, mailing labels or envelopes from a list of names and addresses.

Question 38

Word Processing

Answer 38

Word Processing refers to the act of using a computer to create, edit, save and print documents.

Question 39

Word Wrap

Answer 39

Word Wrap refers to the function of a word processor that will automatically force text to a new line when the right margin is reached while typing. Word Wrap eliminates the need for pressing the Enter key on the keyboard at the end of every line.