Word Processing Terms Flashcards
Alignment
Alignment refers to the way text is arranged in the document between the margins.
Application
Another word for a software program
Autocorrect
This feature is used to correct typos and misspelled words
Clipboard
The clipboard is a temporary holding area the computer uses for any item that has been copied or cut
Copying
The process of copying will take an existing item in a document and creates a duplicate in a new location in the document
Cursor/insertion Point
The cursor (also known as the insertion point) is a flashing vertical bar on the screen that indicates where entered text or objects will be placed in the document.
Cutting
The process of cutting is used to move text or objects in a document. Cutting takes an existing item in a document, removes it from its current location and stores it on the clipboard.
Document
A document is the file that is created using a word processor.A document is the file that is created using a word processor.
Editing
Editing is the process of making changes or corrections in a document
Footer
The footer is an area that appears at the bottom of every page in a document that can contain one or more lines of text. One common use of the footer is to insert the current page number on every page in the document.
Font
A font is a set of letters and numbers of one particular typeface.
Formatting
The process of formatting a document involves specifying how the document will look in its final form on the screen and when printed.
Header
The header is an area that appears at the top of every page in a document that can contain one or more lines of text. One common use of the header is to include information about the document (such as the title) on every page in the document.
Highlighting/Selecting
Highlighting (or Selecting) an object or area of text is typically the first step to making a change to that item
Indent
The space between the margin of the page and the text. Most word processors allow for both left and right indentation
Insertion Point/Cursor
The insertion point (also known as the cursor) is a flashing vertical bar on the screen that indicates where entered text or objects will be placed in the document.
Landscape
Page orientation refers to the way the rectangular page is turned or positioned for viewing or printing
Legal Size
The term “Legal” in the page layout area of a word processing application refers to the size of the paper being used to print the document. The dimensions of legal sized paper are 8.5 X 14 inches.
Letter Size
The term “Letter” in the page layout area of a word processing application refers to the size of the paper being used to print the document. The dimensions of letter sized paper are 8.5 X 11 inches
Line Spacing
Line spacing refers to the amount of white space between lines of text in a paragraph. Commonly used line spacing settings are single spaced and double spaced.
Margin
The margin is the white space between the edge of the page and where text or other items can be placed in your document.
Menu Bar
The menu bar typically appears at the top of the word processing application’s window and contains a listing of the main commands in the form of text.
Paragraph
In a word processing document, a new paragraph is created each time the enter key on the keyboard is pressed.
Paragraph Spacing
Paragraph spacing refers to the amount of white space that is left between paragraphs when the enter key is hit.
Pasting
After text or another item is cut or copied it is placed on the clipboard. The process of pasting takes the item on the keyboard and places it in current location of the insertion point.
Portrait
If the page layout indicates Portrait page orientation, the vertical edge of the paper is larger than the horizontal edge.
Print Preview
Print Preview is a word processing feature that will show you what your document will look like on a piece of paper if it were to be printed.
Rulers
The rulers appear at the top and side of the document within the word processing window and are used to show the position of the margins, tabs, indents, columns, rows and other items that are set for the document.
Scroll Bars
Since many documents are too long to fit legibly on a single computer screen, vertical and horizontal scroll bars are included to allow you to move through the document and change the area of the document that is currently being viewed on the screen.
Spelling/Grammar Checker
Most word processing programs include a utility that checks for proper spelling and grammar. Depending on the application being used, these utilities may run automatically and alert you to errors as you type (such as in Microsoft Word) or require you to run the utility manually.
Tabs
Tabs are used to control the placement of text on a page. Tab stops can be set within the ruler at the top of the word processing window.
Table
A table is a collection of text, data or other items that are arranged in columns and rows.
Template
A template is a starting point for a document that contains initial formatting options, settings, colors, layout and placeholders. A typical blank document begins with the “Normal” template, but sometimes it is a time saver to begin with a pre formatted template when creating a more advanced document (such as a brochure or flyer).
Tool Bar
A tool bar consists of buttons that provide a shortcut way of performing a commonly used function. There are many different toolbars that exist in word processing applications, each of which focuses on a particular topic or category.
Typeface
The typeface determines the shape of the letters and numbers in a document. Common typefaces include Times New Roman and Arial. A collection of letters and numbers of one particular typeface makes up a Font.
Undo
The “Undo” command can be used to reverse the last action (or series of actions) that you have performed in a document.
Wizard
wizard is an interactive feature built into the word processing application (particularly in Microsoft Word) that will walk you step-by-step through a specialized process. One example of a Wizard included in Microsoft Word is the Mail Merge Wizard which provides assistance with automatically creating letters, mailing labels or envelopes from a list of names and addresses.
Word Processing
Word Processing refers to the act of using a computer to create, edit, save and print documents.
Word Wrap
Word Wrap refers to the function of a word processor that will automatically force text to a new line when the right margin is reached while typing. Word Wrap eliminates the need for pressing the Enter key on the keyboard at the end of every line.
