Word for Mac 2011 Flashcards
Should you use the space Key to line up text in a table?
No, use the tab functions in the ruler.
Word automatically saves Should I make manual saves?
Yes, automatic saving is not always consistent.
What is an ellipses?
Three dots indicating an omission.
What does an ellipses under a menu bar command indicate?
There are additional options for this command.
What are the three toolbars available in Word?
Standard
Formatting
Database
What does a check mark on a menu command indicate?
That command is “on” or engaged.
What is an easy way to make Word’s ribbon disappear and reappear?
Click on “Home”.
What is the purpose of the ribbon?
To give you access to features you will use most.
What are two ways to minimize the ribbon?
- Click on home .
- Click on arrow in top right hand corner.
What do options in the ribbon with arrows indicate?
You can scroll for more options.
Where is the ribbon?
Right above the document window.
What are two ways to make ribbon appear?
Under View, check ribbon, or press - option, command R
How many views does Word offer for working with a document?
Seven
What is Draft View useful for?
For quickly entering and editing text when you are not considering page layout.
What is Outline View useful for?
Useful if your document includes outline styles, such as Heading 1 or Heading 2.
What is Print Layout view useful for?
To see the document as it will appear. View also accesses more tools.
How is Full Screen View useful?
Less distracting because there is minimal appearance of tools.
What are the two modes in Full Screen View
Read and Write modes
How is the Web Layout View useful?
Allows you to see your page as it would appear on a website.
How do you get to Web Layout View?
Via the View Command on the tool bar.
Is Word a good web authoring tool?
No
When pages appear on the web, how are margins affected?
In effect, they disappear because web pages use word wrap.
How is Publishing Layout View useful?
It allows you to access Word’s publishing features.
Learn more in another course.
Can the other views access the tools available in Publishing Layout View?
No
How is notebook layout view useful?
Learn in another course.
How can you navigate between multiple documents?
Go to Window menu. Open documents can be selected from the list at bottom.
Under the Window menu, what does the zoom command do?
Zoom toggles active window between Word’s full size and a custom size you can create.
How to you choose custom size for Word to zoom to.
Drag the size box in the bottom corner of the window.
What are two ways to minimize a window to the Dock?
Command+M
Click on orange zoom button in menu bar.
What does the “Bring All to Front” command do?
When screen is cluttered, it brings the windows of the active application to the stop of the stack.
What does New Window do?
It creates a duplicate of the active window. Useful if you want to look at two parts of a long document at the same time.
Is a “New Window” a document copy?
No, changes to one window will make changes to both windows.
What does the “Arrange All” command do?
It tiles windows vertically so you can see their tops. Click on a window to open it and then zoom to bring it up to size.
What are two ways to scroll through a document?
Use the scroll bar.
Use the scroll arrows.
Does the insertion point move with the scroll bar?
No
What is a good way to navigate in a long document?
Use the thumb nails in the Document Map found in menu.
What does the “Go to Command” do?
Choose Edit>Find> Go To
Displays Find and Replace dialogue with Go To showing.
What does the Browse button do? Where is it?
It lets you choose the Browse subject. It is located between the scroll arrows.
What are four ways you can open Word documents?
From finder
From Word:
File menu> Open
Open Recent
New from Template Menu, see Recent Documents list at bottom
How can you tell if there are unsaved changes in a Word document?
The Word icon before the document title is dimmed.
How is the “Save As” command useful?
You can save the document in another location, with a different name or in a different format.
How can you increase text size without changing font size?
Use zoom box to change text size. Printing still be in original font size.
How do you show non printing characters?
Click on paragraph icon in standard tool bar
What is click and type?
Using the mouse or track pad to select insertion point.
How can you set insertion for left, center or right without using tool bar?
Click on left, center or right with mouse or trackpad. Text will then align left, center or right.
How can you insert symbols?
Use Media Browser in Standard Tool Bar and scroll to Symbols.
Or under Insert Menu, choose symbol and choose from Symbol Dialogue box.
How can you learn keyboard shortcuts for special characters?
Open the Symbol Dialogue Box and under Special Characters there are keyboard shortcuts listed for each character.
What are the three simple questions to ask in every transaction?
- What accounts are involved?
- Did the accounts increase or decrease?
- By how much did each account change?
How can you use ‘Shift +Click’ to select any amount of text?
Click on the beginning of text you want to select, hold the Shift Key and click on the end of text you want to select.
How do you select a single word?
Double click it
How do you select a sentence?
Hold the Command Key and click the sentence.
How do you select a paragraph?
Hold Command Key and triple click.
What is the selection bar?
The space to the left of text.
What happens to the Mouse pointer in the selection bar?
It points upward and to the right.
You can now use it to select text.
In the selection bar, how do you select one line?
With Mouse Pointer in selection bar, click once.
In the selection bar, how do you select a paragraph?
With Mouse Pointer in selection bar, double click.
In the selection bar, how can you select the entire document?
With Mouse Pointer in selection bar, triple click.
How can you select multiple discontinuous blocks of text?
With Mouse, highlight first selection, hold Command Key and select another block. Repeat as needed.
How can you replace a word, sentence, paragraph with a new entry?
Highlight selection and start typing.
What is the difference between the Clipboard and Scrapbook?
Clipboard is a Mac OS feature that holds one item.
Scrapbook is a Microsoft Word feature that holds multiple items.
Where do you find Scrapbook?
In the Toolbox under View menu.
What are two ways to transfer text or images to Scrapbook?
With Scrapbook open:
Highlight text and click Add Button in Scrapbook.
Highlight text and drag to Scrapbook.
How do you add a file to the Scrapbook?
Click triangle under Add Menu, and select file.
How can you organize items in Scrapbook?
Use the Organizing Box at bottom.
What are two ways to open Find function?
View Menu > Find
Click in Spotlight search box
What two choices for are available in Spotlight Search Box when finding words to replace.
View as list in Sidebar
Replace
How much is a point?
1 / 72nd of an inch
How many points equal an inch?
72
What is kerning?
How letters fit together
Ex. WA
How many fonts does Lynda recommend for a document.
Two
One for headers and one for body
If text is difficult to see, what can you do?
On Standard tool bar, use percentage box to enlarge entire document.
Lynda suggests formatting a document as you type or after you type?
After you type
Where is easy access to tools to apply font formatting?
On Word’s ribbon click on Home to gain access to tab options.
Besides tab options on Word’s ribbon Home section, how can you modify font format?
Use shortcut keys.
From the font menu, how can you access more fonts?
Click on the arrows beside font names to access scroll down menus.
How can you change font size in Word?
In Word’s ribbon, under Home, scroll down under drop down list in the font size menu.
Click in the Text Box field and type in the number you want.
Or click on font increase or font decrease buttons.
How can you change the case of font characters?
In Change Case, choose one of four options.
Your formatted text has become uglier and uglier. How do you back out?
Click the Clear Formatting button.
Do you have to highlight an entire paragraph to make a paragraph formatting change?
No, just click any part of the paragraph.
You can format two paragraphs as long as any part of the two paragraphs are highlighted.
What is paragraph spacing?
Adjusting the amount of space between paragraphs by setting number of points
How do you show non-printing characters?
Click the paragraph symbol in the toolbar.
What is the default position for paragraph indent?
Set at the left and right margins
How can easily see the margin settings?
The blue areas on the ruler.
On the ruler, the top indentation marker corresponds with?
The top line of text in a paragraph
On the ruler, the middle indentation marker corresponds with the?
Hanging indent
Double clicking on the indent markers on the ruler does what?
Opens the paragraph dialogue box
What are three ways to set indents?
Ruler
Paragraph dialog box
List features
How do you create newspaper columns in whole document?
On Edit menu, select all. On layout tab, click Columns, then click number of columns.
