Winter Event Roles and Responsibilities Flashcards
What time is briefing
8:30 in theatre foyer
List what P3 Execs do
Move all percussion instruments in aux gym, treat instruments with care, rerack all chairs and stands in band room
What do P4 execs do
Set up 15 stands,
Place numbered cards on stands
These cards are found in exec room on the fridge
What happens at 1:25PM?
Attendance, eat lunch before and pick up Santa hat
WHen do you double check for intermission
1:27PM
What time do group execs set up for rotation games
1:27PM
What are responsibilities of group execs setting up
Set up own room first, then help others on your floor. Take photos of room before moving things
1:37 PM What happens?
Set up for recpetion
What is on reception table
Tablecloth
Sanitizer bottles
3 extra sharpies
Decorations
How late should reception execs stay out until
2:15PM
When do doors open
1: 40 PM
What to do at start of event as group exec
stand at respective stand, have pen and attendance sheet, write don first name and last intiial
What to do if you lose child
DO NOT LEAVE YOUR GROUP
Role Emcee
uses intercome to commence and move groups along
Role of paparazzi
Take photos throughout event
Rotation 1
1:55 to 2:15 PM
Roatation 2
2:20 PM to 2:40 PM
Rotation 3
2:45 to 3:05 PM
Why as a group exec should you leave yourself enough time
leave enough time to reset, use phone to mark down time
When do you leave the station
as soon as PA Exec announces
What is the order of rooms (WIlliam)
301, 101, 201
Order of rooms (Ava)
203, 303, 103
Order of rooms (jasmine)
305, 105, 205
Order of rooms (Chenyu)
304
104
204
Who has authority over written schedule
PA Exec
How to setup of showdown shodwon
Wipe down tables with certainty wipes
Place tablecloth
Place paper plate, 2 plastic knives, and instruction sheet
What time does snowdown showdown start
3:05PM in Aux gym
As trivia exec, what happens if group gets question wrong
They take from bucket of shame
When do you transition into setup exec for make music wrapped?
3:35PM, make sure to wear gloves
What do group execs do during g showdown showdown
stay with your group, be like a supervisor, let your group members free
When do you set up for make music wrappd
3:25 PM
How to setup up for make music wrapped
sanitize each table - certainty wipes Place tablecloth
Return alll tables and chairs put beside percussion equipment in ax gym
What happens at 4:10 PM
Merch to impress winners, Make music wrapped, Haganta speech, goodie bag distribution
What do merch exec after announcing winners of Merck to impress
become goodie bag distribution
What do goodie bag execs do after Haganats speech
hand out goodie bags after splitting students into 2 groups.
One group stands in front of the racks for students belongings NOT PERCUSSION STAND
Other in front of bari sax shelves
Make sure to wear elf hat
Ask for peanut allergies
What to do after finished distribution of goodie bags
Put on Santa hat
4:15
Setup fro karaoke and just dance
HYPE UP STUDENTS
What to do at 4:45 PM
Remind students to contact their ride
Grou execs at 5:00 PM
go back to rotation activity and clean up
Revert room back to original layout
what to do at 6:00PM
meet back in band room fro exec bonding
What to do when done taking down
CHeck in with events member
Help other events member
