Week3

Question 1

How do you estimate a task ?

Answer 1

• Experience is the best tool
• Keep good notes [ Use tables, Use spreadsheets]
• Ask subject matter expert

Question 2

Taking notes of how long a task would take is very important to manage your tasks … true or false ?

Answer 2

True

Question 3

what is Analogous Estimating ?

Answer 3

Comparing similar finished work in order to find a time estimate to complete new work

Question 4

what is Parametric Estimating?

Answer 4

Using historical data, including variables, to
estimate time to complete new work.
15 minutes to validate 1 month of data
X 3 months of new work
=45 total minutes of estimated new work required

Question 5

what is the benefit of estimating a task ?

Answer 5

1- Improve my productivity, cuz estimating will help me know how much i can do on my time.
2- Improves my effectiveness which improves my reputation reputation.

Question 6

How can you handle incoming communications so you don’t switch tasks?

Answer 6

1- Schedule Specific Time to go through Communication.

2-Or, wait until there’s a need to spend time on communication

Question 7

what is the best approach to handle communications ?

Answer 7

1-Delete it
- if it is not useful .

2-Do it right away

• Work that needs to be done ASAP.
• or it takes 2 minutes or less.

3- File it

• Work needs more than 2 minutes.
• Pending action .
• Has important information.

Question 8

Keep Similar data and items in the same location and make them easy to read and understand and access. True or false

Answer 8

true

Question 9

If there is an element of timeliness in a task. add a reminder. True or false ?

Answer 9

True

Question 10

what are the suggested inbox folders?

Answer 10

Urgent
-Work needs more than 2 minutes.
Note: Add it to your ‘ To-do list . Add it to the calendar if it has a due date.

Pending
[it doesn’t require action but you are waiting for something or someone].
Note: Add a reminder in so you can follow up.

Informational
1-File it [ Informational which means no action needed].

Question 11

a coworker emails you to let you know that he will give you an answer Friday, how are you going t handle this email ?

Answer 11

Save it in the Pending folder.

Add a reminder so you don’t forget it.

Question 12

If you have many calendars . what is the best way to manage them so you don’t over book or ignore an appoinment?

Answer 12

Have one calendar to all your appointments [ Work, Family and activities ]
Color code each category so you can easy recognize them.

Question 13

Why it is very important to know your most productive time of the day?

Answer 13

To schedule the most challenging task

Question 14

Why it is very important to know your lest productive time of the day?

Answer 14

To schedule simpler more routine tasks. if not possible 1-Reduce distractions and know that you might work at slower pace.
2-If it is critical Have some one to recheck your work.

Question 15

Schedule similar tasks together is very efficient why?

Answer 15

Your faster doing similar tasks in the same time.

There is loss time when switching tasks.

Question 16

Keep your personal items [ put Keys, Wallet, glasses, etc ] in the same place. why ?

Answer 16

so you don’t spend time and energy looking for them.

Question 17

The best estimates come from

Answer 17

Experience

Question 18

You receive an email and it requires you to take action. You can complete the action in 2 minutes or less. What do you do?

Answer 18

Do it and get it out of the way.

Question 19

The approach we discussed for managing emails and texts cannot be used for other inbox type items.

Answer 19

True

Question 20

If you are not productive during a specific time of day you should:

Answer 20

Use flex time if you can and work on less complex tasks.