Week 3 Flashcards
project life cycle 4 major phases
1) initiate the project,
2) make a plan, execute
3) complete tasks
4) close the project
initiate the project,
1) Define project goads and deliverables
2) Identify budget and resources
3) People involved in the people
4) Other details that can impact the success of the project
Is creating a plan essential
YEs
Identify the correct order of the project life cycle.
1) Initiate the project, execute and complete tasks, make a plan, close the project
2) Make a plan, initiate the project, execute and complete tasks, close the project
3) Initiate the project, make a plan, execute and complete tasks, close the project
3) Initiate the project, make a plan, execute and complete tasks, close the project
steps to initiate the project,
1) Define project goals
2) Resources are available
3) Get approval of project
What does a project manager do in the project initiation phase of the project life cycle? Select all that apply.
1) Define project goals
2) Determine resources, people, and project details
3) Get project approval
4) Close the project
1) Define project goals
2) Determine resources, people, and project details
3) Get project approval
Steps to make a plan (6)
1) Create a budget
2) Set a schedule
3) Establish the team
4) Determine roles and responsiblities
5) Plan for risk and change
6) Establish communications (communicate plan to team)
Steps to Executing and completing tasks (3)
1) Manage the Process
2) Communicate
3) Make adjustments
Steps to close the project
1) Ensure all tasks have been completed
2) Confirm that the project is expectable
3) Retrospective
4) Communicate results with Stakeholders
5) celebrations
What is the project manager’s primary job in phase three (execute and complete tasks) of the project life cycle?
Step in to complete tasks when the team falls behind
Monitor the project team as they complete tasks and break down any barriers
Build out the project schedule to properly manage resources, budget, and timeline
Document lessons the team learned during the project
Monitor the project team as they complete tasks and break down any barriers
Phase two of the project life cycle (make a plan) includes which two of the following tasks?
Break down any barriers that would slow or stop the team from completing tasks
Set the project schedule
Identify milestones and tasks
Determine the purpose and mission of the project
Set the project schedule
During which phase of the project life cycle does project manager hand off all remaining deliverables?
Execute and complete tasks
Close the project
Make a plan
Initiate the project
Close the project
Imagine a project manager oversees their company’s transition to a new financial management system. They determine that the project goal is to make the financial portal easier for employees to use. They also identify key stakeholders and outline project objectives. During which phase of the project life cycle do these activities take place?
Make a plan
Execute and complete tasks
Close the project
Initiate the project
Initiate the project
management methodologies - Linear means?
Linear means the previous phase or task has to be completed before next can start (clear goal, very few chances)
management methodologies - Iterative means?
Iterative means some of the phases and tasks will overlap or happen at the same time that other tasks are being worked on. ( better at dealing with changes, adjustments, flexible )
What is a project management methodology?
1) A set of guiding principles and processes for owning a project through its life cycle
2) A tangible outcome from the project
3) An activity that needs to be accomplished within a set period of time by the project manager, team, or stakeholders
1) A set of guiding principles and processes for owning a project through its life cycle
4 Steps of water fall project
1) Initiating,
2) planning,
3) executing, (which includes managing and completing tasks)
4) closing.
When would a project manager want to use the Waterfall approach? Select all that apply.
1) When the phases of the project are clearly defined
2) When project phases overlap and tasks are completed in iterations
3) When there are tasks to complete before another can begin
4) When project changes are expensive to implement once it’s started
1) When the phases of the project are clearly defined
3) When there are tasks to complete before another can begin
4) When project changes are expensive to implement once it’s started
What is Lean Six Sigma
It is a combination of Lean and Six Sigma
5 items that Lean Six Sigma concentrates on
1) Positive work environment
2) Team collaboration
3) Move quickly through processes
4) Improve quality
5) Save money
5 Phases of Lean Six Sigma (process improvement)
1) Define
2) Measure
3) Analyze
4) Improve
5) Control
In which DMAIC step do project managers begin to identify gaps and issues?
Define
Measure
Analyze
Improve
Control
Analyze
When is Lean Six Sigma (DMAIC ) good to use (3 items)
DMAIC approach are ideal when the project goal includes
1) Improving the current process to fix complex
2) High risk problems like improving sales, conversions, 3) Eliminating a bottleneck, which is when things get backed up during a process.
Today, the Lean Manufacturing methodology recognizes eight types of waste within an operation
Lack of proper documentation
Lack of process standards
Not understanding the customers’ needs
Lack of effective communication
Lack of process control
Inefficient process design
Failures of management
The seven key principles of Six Sigma are:
Always focus on the customer.
Identify and understand how the work gets done. Understand how work really happens.
Make your processes flow smoothly.
Reduce waste and concentrate on value.
Stop defects by removing variation.
Involve and collaborate with your team.
Approach improvement activity in a systematic way.
