Week 2 - Study Guide Flashcards
Explain implement risk responses
Putting risk response plans created during planning process into action
Which process utilizes the majority of project budget and time?
Executing process
What are the greatest conflicts in project execution?
Schedule conflicts
When will a product description have more detail, planning or execution process?
Execution
What is the purpose of direct and manage process work?
To carry out the PM plan and perform work
What are direct and manage work inputs?
- PM plan (any component)
- Proj. docs (change log, lessons learned register, milestone list, proj. comms., schedule, requirements traceability matrix, risk register, risk report
- Approved change requests
- EEF
- Org. process assets
Describe the PM plan
documents the collection of outputs of the planning process, and describes/defines how the project should be executed, monitored, controlled, closed.
Where do “approve change requests” come from?
From the perform integrated change control process
What is the process for approve change requests?
Come back through direct and manage project work process for project team to implement
Are change requests internal or external to project or organization?
Either
Describe Enterprise environmental factors (EEF)
Need to consider company culture and org structure, facilities available to team, risk tolerance level of SH, and management structures
Describe organizational process assets (OPA)
Historical info from past projects, org. guidelines and work processes are some OPAs to consider
What are two database examples which can be used to compare past projects to current projects?
measurement databases & issue and defect databases
When should change control procedures and risk control procedures be reviewed?
As you enter into executing process
What are the T&T of Direct and Manage Project work?
- Expert judgement
- PM info system
- Meetings
What areas should experts have experience/ knowledge?
Cost/ budget management, procurement processes, regulations that impact industry, legal processes
Define Project Management Information System (PMIS)
Tool to facilitate the automation, collection, and distribution of data to help monitor processes such as scheduling, resource leveling, budgeting, and web interfaces
What systems does PMIS include?
Configuration management system & change control system
List outputs of direct and manage project work process
- Deliverables
- Issue log
- Work performance data
- Change requests
- PM plan updates (any component)
- Project doc updates (activity list, assumption log, lessons learned register, requirements documentation, risk register, SH register)
- Org process assets updates
What is the most important output of direct and manage project work process?
Deliverables
Are deliverables always tangibles?
No, E.g. training on a piece of specialized equipment can be recorded as a work result deliverable
When in relation to each other are executing and monitoring/controlling performed?
Performed simultaneously
- As info is collected from work results, you’ll measure outputs and take corrective action, thus going back through the executing process
Define work performance data
concerns observing, gathering, documenting, and recording status of all project activities
What is work performance data input to?
A few monitoring & controlling processes
Importance of issue log
Capture so you can track/manage, report on them them during status meeting, assign owners, understand their status
Define change requests
A formal proposal to bring about a change that will require revising a document, a proj. baseline, a deliverable, or some combo of the three
Implementation of change requests may incorporate
- Corrective actions
- Preventative actions
- Defect repairs
- Updates
Define corrective actions
taken to get the anticipated future project outcomes to align with the PM plan
Define preventative actions
Involves anything that will reduce the potential negative impacts of risk events should they occur.
What type of action are contingency plans and risk responses?
Preventative actions
Define defect repairs
Occurs when a project component does not meet the requirements or specifications
When may defects be discovered?
When conducting quality audits in the manage quality process or control quality process
Define validated defect repair
Result of a reinspection of the original defect repair
- You corrected problem (defect repair) and now you’re inspecting repair (validated defect repair)
Describe updates relative to change requests
Changes may require updates to the project docs so that new info is captured and recorded
Which process is where the work of the project is performed and PM plan is put into action and carried out?
Direct and manage project work
What processes make up the execution process?
- Direct & manage work
- Acquiring the project team and proj. resources
- Developing the project team
- Managing proj. team
- Implement risk responses
Describe acquire resource process
Involves attaining and assigning human resources to the proj. and obtaining equipment, supplies, facilities, and other items to perform proj.
List acquire resource inputs
- PM plan (resource manag. plan, procurement manag. plan, cost baseline)
- Proj. documents (proj. schedule, resource calendars, resource requirements, SH register)
- EEF
- OPA
Define resource management plan
Describes the roles/responsibilities and includes proj. org chart and other info on resource requirements for the proj.
describe project schedule
It’s the roadmap. Milestones, deliverables, and activities will dictate when/where resources are needed
Describe EEF relative to acquire resource inputs
Account for proj. activities that might require special skills or knowledge in order to be completed
- Availability, experience levels, interests, costs, and abilities of resources are considered as EEF
Describe OPA relative to acquire resource inputs
Standard processes, policies, and procedures the org. has in place.
- Recruitment practices when hiring/scheduling
- Org policies that dictate recruitment practices or constraints
T&T of acquire resources
- Decision making (multi-criteria decision analysis)
- Interpersonal and team skills (negotiation)
- Pre-assignment
- Virtual teams
Define multicriteria decision analysis
Can use multiple criteria and analysis to select team (experience, education, skills, attitude, etc.) to rank/ score candidates and choose among them
Describe negotiation (interpersonal & team skills)
PM will negotiate frequently.
- Will negotiage with functional managers and org department managers, vendors etc. for resources or timing of resources
- Availability is 1 part of negotiating equation
- Competency level of staff = other part
Define pre-assignment
can happen when proj. is out for bid and specific team members are promised as a part of the proposal or when internal proj. team members are promised and assigned as a condition of the proj.
In which document should pre-assignment be detailed?
Project charter
Describe virtual teams
Dont usually work in same location, but members all share goal of proj. and have a role to fulfill
-Important for PM to give credit to indiv. team memb. as you may be the only one who fully understands their contributions
List outputs of acquire resources
- Physical resource assignments
- Project team assignments
- Resource calendars
- Change requests
- PM plan updates (resource manag. plan, cost, baseline)
- Proj. doc updates (lessons learned register, proj. schedule, resource breakdown structure, resource requirements, risk register, SH register)
- EEF updates
- OPA updates
Describe physical resource assignments
Resources can include equipment, leases, office supplies, etc. Need to ensure equipment is available for timing needed
Describe proj. team assignments
Assign team members to activities. During this output, a proj. directory is published listing all team memb. and SH.
-Also include team memb. names in org charts, RAM charts, & other planning docs
Describe resource calendars
Show team member availability and times they’re scheduled to work on a proj.
Describe composite resource calendar
includes availability info for potential resources as well as capabilities and skills
What is resource calendar an input for?
Estimate activities resources process
Describe PM plan updates relative to acquire resources output.
Time periods your staff are available are documented in resource cal. output
- Resource management plan may need updating if team member comes/goes E.g. cost baseline may change
List some docs which may need updating as a result of acquire resources outputs
Lessons learned register Proj. schedule Resource breakdown structure Resource requirement Risk register SH register
Describe EEF relative to acquire resource output
Resource availability for resources inside org may need updating and amount of resources consumed on proj. will need updating
Describe OPA relative to acquire resource output
May include updating docs and procedures you used for acquiring, assigning, and allocating resources to proj.
