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FHGEN 120 Internet & Computer Skills > W02 Digital Organization for Genealogy > Flashcards

W02 Digital Organization for Genealogy Flashcards

1
Q

The most important principle in file organization is:

A. being consistent in how you organize and name your files
B. organizing folders by surname and then couples
C. including the location of an event in the file name
D. all of the above

A

A. being consistent in how you organize and name your files

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2
Q

Rate the following file names in order of effectiveness,
1 being the least effective and 4 being the most effective.

Richard Bowen Marriage.jpg

1900 Richard Bowen and Catherine Jones Marriage—San Francisco.jpg

Grandpa’s Marriage.jpg

Bowen Marriage.jpg

A
  1. Grandpa’s Marriage.jpg
  2. Bowen Marriage.jpg
  3. Richard Bowen Marriage.jpg
  4. 1900 Richard Bowen and Catherine Jones Marriage—San Francisco.jpg
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3
Q

From the reading, which of the following are true about creating a file log? Select all that apply.

  1. Your file log is an easy place to log details of documents and photos
  2. A database manager can be used to track and log files
  3. There is no need to create a separate file log for any hard copies you find
A
  1. Your file log is an easy place to log details of documents and photos
  2. A database manager can be used to track and log files
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4
Q

When naming files, what are the advantages of using a stand-alone file name?

  1. Files can be easily searched and located on your computer
  2. Documents and photos can more easily be passed down through generations
  3. File names fully represent the document—even outside of the folder
  4. All of the above
A
  1. All of the above
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5
Q

Which are advantages of beginning your file name with the year of the event? Select all that apply.

  1. Files inside the folder will sort chronologically
  2. A timetable of events will be created and easily reviewed
  3. There will be no duplicate file names
  4. It will organize your files into folders for you
A
  1. Files inside the folder will sort chronologically
  2. A timetable of events will be created and easily reviewed
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6
Q

A client hired you to research three generations of the Hammond family: David Hammond; his daughter, Margarett Hammond; and Margarett’s son, Henry Albert Fountain. While conducting your research, you find the following genealogically significant documents:

  1. A page of a church register from Glencolumbkille, Donegal, Ireland documenting the 1832 marriage of David Hammond and Isabella Maxwell
  2. The marriage record of Maggie J. Hammond and Charles H. Fountain in Donegal, Donegal, Ireland in 1866
  3. 1896 death certificate for Isabella (Maxwell) Hammond in Woburn, Middlesex, Massachusetts, United States
  4. U.S. Census return for the Charles Fountain family in 1900 in Middlesex, Massachusetts, United States
  5. Record from the Woodbrook Cemetery in Woburn, Middlesex, Massachusetts, United States for David Hammond from 1906
  6. 1895 birth record for Henry Albert Fountain from Woburn, Middlesex, Massachusetts, United States

Consider how you would digitally organize and name these documents and answer the following questions.

If you organized these files into folders by surname, which of the following options is the best representation of appropriate file paths for these folders?

(A)
My Documents>Hammond>Genealogy>David
My Documents>Hammond>Genealogy>Margaret
My Documents>Fountain>Genealogy>Henry Albert

(B)
My Documents>Genealogy>Hammond>David Hammond
My Documents>Genealogy>Hammond>Margarett Hammond
My Documents>Genealogy>Hammond>Henry Albert Fountain

(C)
My Documents>1855>Hammond>David
My Documents>1882>Hammond>Margarett
My Documents>1907>Fountain>Henry Albert
Correct!

(D)
My Documents>Genealogy>Hammond>David Hammond
My Documents>Genealogy>Hammond>Margarett Hammond
My Documents>Genealogy>Fountain>Henry Albert Fountain

A

(D)
My Documents>Genealogy>Hammond>David Hammond
My Documents>Genealogy>Hammond>Margarett Hammond
My Documents>Genealogy>Fountain>Henry Albert Fountain

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7
Q

A client hired you to research three generations of the Hammond family: David Hammond; his daughter, Margarett Hammond; and Margarett’s son, Henry Albert Fountain. While conducting your research, you find the following genealogically significant documents:

  1. A page of a church register from Glencolumbkille, Donegal, Ireland documenting the 1832 marriage of David Hammond and Isabella Maxwell
  2. The marriage record of Maggie J. Hammond and Charles H. Fountain in Donegal, Donegal, Ireland in 1866
  3. 1896 death certificate for Isabella (Maxwell) Hammond in Woburn, Middlesex, Massachusetts, United States
  4. U.S. Census return for the Charles Fountain family in 1900 in Middlesex, Massachusetts, United States
  5. Record from the Woodbrook Cemetery in Woburn, Middlesex, Massachusetts, United States for David Hammond from 1906
  6. 1895 birth record for Henry Albert Fountain from Woburn, Middlesex, Massachusetts, United States

Match the file names with the corresponding documents.

A
  1. A page of a church register from Glencolumbkille, Donegal, Ireland documenting the 1832 marriage of David Hammond and Isabella Maxwell

A) 1832 Marriage David Hammond to Isabella Maxwell Donegal Ireland

  1. The marriage record of Maggie J. Hammond and Charles H. Fountain in Donegal, Donegal, Ireland in 1866

A) 1866 Marriage Charles H Fountain to Majjie J Hammond Donegal Ireland

  1. 1896 death certificate for Isabella (Maxwell) Hammond in Woburn, Middlesex, Massachusetts, United States

A) 1896 Death Isabella Maxwell Hammond Woburn Massachusetts

  1. U.S. Census return for the Charles Fountain family in 1900 in Middlesex, Massachusetts, United States

A) 1900 US Federal census Charles Fountain Household Middlesex Massachusetts

  1. Record from the Woodbrook Cemetery in Woburn, Middlesex, Massachusetts, United States for David Hammond from 1906

A) 1906 Cemetery David Hammond Woburn Massachusetts

  1. 1895 birth record for Henry Albert Fountain from Woburn, Middlesex, Massachusetts, United States

A) 1895 Birth Henry Albert Fountain Woburn Massachusetts

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8
Q

What are the advantages of creating your own research logs and family group sheets?

  1. You can create them faster than you could print copies of one that has already been created.
  2. You can choose the information to include, as well as customize the layout to meet your needs.
  3. You can choose the folder in which you will store them.
A
  1. You can choose the information to include, as well as customize the layout to meet your needs.
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9
Q

True or false: You should draw out your Family Group Sheet before creating it in Word.

A

True

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10
Q

True or false: Comparison tables, timelines and research planners are great examples of research tools that can be created using Word or Excel.

A

True

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11
Q

Why would it be beneficial to build a timeline in a spreadsheet instead of a text document?

  1. You can filter the information to show what you want.
  2. You can use it to organize your files.
  3. You can use the program’s Table feature.
  4. There is no benefit.
A
  1. You can filter the information to show what you want.
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12
Q

Which tool should you use to insert a footnote into a research report in Word?

  1. Review
  2. References
  3. Draw
    4 Layout
A
  1. References
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13
Q

True or false: Ability and ease of syncing, storage amount, sharing options, usability as well as the devices you will use should all be considered when choosing a cloud computing and storage service.

A

True

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14
Q

True or false: Backblaze works well if you want to backup your files (sync), collaborate on those files with others, and access the information easily from a variety of devices.

A

False

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15
Q

Which of the following features are available with Google Drive:

  1. Spreadsheets and slide presentations
  2. Backed by a global service network for quick uploads
  3. Google Drive App Library
  4. Stand Alone Office Suite
  5. All of the above
A
  1. All of the above
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16
Q

Which of the following are true when using OneDrive:

  1. You must have a Microsoft Account.
  2. Collaborators are required to have a Microsoft Account.
  3. Extra software is required in order to sync documents to your computer.
  4. Documents can be edited with several versions of Microsoft Office.
  5. All of the above.
A
  1. All of the above.
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17
Q

Which cloud computing program has the following feature: You can earn more storage space in addition to the 5 GB of free storage space by referring friends.

  1. One Drive
  2. Google Drive
  3. Drop Box
  4. Box.com
  5. SugarSync
A
  1. One Drive
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18
Q

Which cloud computing program has a stand alone online office suite?

  1. One Drive
  2. Google Drive
  3. Drop Box
  4. Box.com
  5. SugarSync
A
  1. Google Drive
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19
Q

Which cloud computing program allows you to move any file with a simple right-click?

  1. One Drive
  2. Google Drive
  3. Drop Box
  4. Box.com
  5. SugarSync
A
  1. Drop Box
20
Q

Which cloud computing program does not count files uploaded by others against your storage?

  1. One Drive
  2. Google Drive
  3. Drop Box
  4. Box.com
  5. SugarSync
A
  1. Box.com
21
Q

Which cloud computing program has the most flexibly syncing capabilities?

  1. One Drive
  2. Google Drive
  3. Drop Box
  4. Box.com
  5. SugarSync
A
  1. SugarSync
22
Q

Which of the following should be considered when choosing a cloud-based collaboration program?

  1. Editing capabilities
  2. Storage and file size limits
  3. Collaboration capabilities
  4. File types
  5. All of the above
A
  1. All of the above
23
Q

Match the following cloud collaboration feature with the corresponding program: Edit common Microsoft Office files in a web browser

  1. OneDrive
  2. Google Docs
  3. Both
  4. Niether
A
  1. Both
24
Q

Match the following cloud collaboration feature with the corresponding program: Multiple individuals can edit the same file at once

  1. OneDrive
  2. Google Docs
  3. Both
  4. Niether
A
  1. Both
25
Q

Match the following cloud collaboration feature with the corresponding program: Free online editor with limited editing features

  1. OneDrive
  2. Google Docs
  3. Both
  4. Niether
A
  1. Both
26
Q

Match the following cloud collaboration feature with the corresponding program: Individual file size limit of 50 GB

  1. OneDrive
  2. Google Docs
  3. Both
  4. Neither
A
  1. Neither
27
Q

Which cloud based program has larger file size limits ?

OneDrive
Google Docs
Both
Neither

A

OneDrive allows up to 250 MB documents and 15 GB of storage

Google Docs only allows 50 MB documents and 5 GB of storage (with the free version)

28
Q

Which cloud based program allows you to edit Microsoft Office documents with an additional extension?

One Drive
Google Docs
Both
Neither

A

Google Docs

29
Q

Which cloud based program allows you to easily open a document in the application (Word, Excel, etc) on your computer

OneDrive
Google Docs
Both
Neither

A

OneDrive

30
Q

Which cloud based program allows you to invite collaborators?

OneDrive
Google Docs
Both
Neither

A

Both

31
Q

If you want to share a Google Drive document with specific people using their email addresses as an invitation, which section of the Google Drive “Share” feature would you use to enter the email address of the invited user?

  1. Share a file publicly
  2. Share with people and groups
  3. Get shareable link
  4. Users
A
  1. Share with people and groups
32
Q

If you want to share a OneDrive document with people by sending them a shareable link, which section of the OneDrive “Share” feature would you use to create a shareable link?

  1. People with existing access
  2. People in BYU-Idaho with the link
  3. Specific people
  4. Anyone with the link
A
  1. Anyone with the link
33
Q

A service that allows you to interact with the cloud is called…

A

cloud computing

34
Q

A service that allows you to store files in the cloud is called…

A

cloud storage

35
Q

A program system that copies information from your computer to the cloud is called…

A

backup

36
Q

A program system that copy information to and from multiple computers and divices to the clous is called…

A

syncing

37
Q

Browser-based programs that allow you to edit documents or other media is called a…

A

web application.

38
Q

This program offers the first 15 GB of storage free with an account.

A

Google Drive

39
Q

This web application includes a stand alone word processor, spread sheet, and slides for presentations.

A

Google Drive

40
Q

Which of the following would be the most effective file name for the 1892 Minnesota birth record of Frederick Gottlieb Schmit?
1. 1892 Frederick Gottlieb Schmit Minnesota Birth.jpg
2. 1892 Frederick.jpg
3. Frederick Schmit birth.jpg
4. They are all equally effective.

A
  1. 1892 Frederick Gottlieb Schmit Minnesota Birth.jpg
41
Q

What information could you include in a file log for images of your historical documents?
1. The file name
2. An extraction of the document
3. The type of event (birth, marriage, death, etc.)
4. All of the above

A
  1. All of the above
42
Q

What is the advantage of creating your own research log?
1. You can create them faster than you could print copies of one that has already been created.
2. You can choose the information to include, as well as customize the layout to meet your needs.
3. You can choose the folder in which you will store them.

A
  1. You can choose the information to include, as well as customize the layout to meet your needs.
43
Q

True or false: Using a text document, you could compare multiple records about two individuals with the same name who lived in the same area.

A

True

44
Q

Why would it be beneficial to build a timeline in a spreadsheet instead of a text document?

  1. You can filter it to organize your files
  2. You can use it to organize your files
  3. You can use the program’s Table feature
  4. There is no benefit to creating a timeline in a spreadsheet instead of a text document
A
  1. You can filter it to organize your files
45
Q

True or False: Ability and ease of syncing, storage amount, sharing options, usability as well as the devices you will use should all be considered when choosing a cloud computing and storage service.

A

True

46
Q

True or false: In terms of their functionality, there are many similarities between each of the syncing programs mentioned in this lesson.

A

True

47
Q

True or False: Editing capabilities, storage and file size limits, collaboration capabilities and file types should all be considered when choosing a cloud-based collaboration program.

A

True

FHGEN 120 Internet & Computer Skills (6 decks)

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