Volume 5

Question 1

It is the _______ of _______ members to be thoroughly familiar with all forms which they may be required to use.

Answer 1

DUTY of ALL

Question 2

Who approves the addition to or elimination of department records, forms, books, or files?

Answer 2

administrative office

Question 3

How are unusual or extraordinary circumstances affecting the operation of the department or the welfare of members sent through channels? and what follows?

Answer 3

telephoned without delay through channels. immediate written report

Question 4

in the event the immediate superior is not available, who is called?

Answer 4

the next higher officer

Question 5

Where should the authors name. assignment, and where the report will probably be filed go in the report?

Answer 5

in the body of the report, preferably at the end of the last page

Question 6

What is form F-225?

Answer 6

Red letter head with boxes

Question 7

what is form F-225 used for?

Answer 7

intradepartmental correspondence which is routed through channels

Question 8

what is form F-233?

Answer 8

red letterhead without boxes

Question 9

what is form F-233 used for?

Answer 9

intra-departmental correspondence, including correspondence with the board of fire commissioners, when routing through channels is not necessary

Question 10

what is form F-228

Answer 10

black letterhead

Question 11

What is F-228 used for?

Answer 11

for correspondence directed to elected city officials (Mayors, council person, city attorney, controller), other governmental agencies, and the public.

Question 12

Reports are _____ unless specifically exempted by bureau policy

Answer 12

typewritten

Question 13

An example of a report exempt from being type written is what?

Answer 13

employee resignation letter

Question 14

Who can give permission to hand write reports?

Answer 14

division, battalion, section, and unit commanders for reports utilized within their respective area of responsibility

Question 15

reports are limited to how many subjects?

Answer 15

one

Question 16

what is the line spacing for reports?

Answer 16

single spaced, then double spaced between paragraphs

Question 17

How are names written in reports?

Answer 17

last name, first name, initial arranged alphabetically

Question 18

What report is unauthorized to have erasures?

Answer 18

the journal

Question 19

when changes are made to final reports, records, and journals, how is the correction made?

Answer 19

with a line drawn through entry and correction made in ink above or in the margin with person making corrections initial in ink

Question 20

What ranks use their full civil service names on reports?

Answer 20

ranks below battalion chief

Question 21

provided all reports are legible, multiple reports may be signed through what?

Answer 21

carbon

Question 22

A signature indicates what?

Answer 22

approval

Question 23

in the case of recommended disapproval for a F-225, what shall the signature be preceded by?

Answer 23

by the word “disapproved”, with a cover letter explaining reason for such recommendation

Question 24

Who approves the use of rubber stamp signatures by officers for official communications?

Answer 24

the Fire Chief

Question 25

It is a violation of what law for unions to use employer internal mail service to conduct union business?

Answer 25

federal law, violating Federal Private Express Statutes

Question 26

the city's messenger mail service is to be used only for what?

Answer 26

for city business

Question 27

reports submitted as result of an investigation shall be forwarded in? (duplicate, one copy, 3 copy?)

Answer 27

duplicate

Question 28

reports and records forwarded in what manner?

Answer 28

loosely rolled or flat, without unnecessary delay

Question 29

Who has the overall responsibility for the maintenance of department forms?

Answer 29

the Forms Control Officer at Manuals and Orders Unit

Question 30

A permanent department form is preceded by what letter?

Answer 30

F

Question 31

A temporary form will have what after the form number?

Answer 31

"temp"

Question 32

How long Is the test period for a temporary form?

Answer 32

6 months or less?

Question 33

How are entries entered in the PRB?

Answer 33

typewritten or neatly printed in ink

Question 34

When are entries entered into the PRB in pencil?

Answer 34

so they may be changed if necessary to bring up to date

Question 35

who are responsible for the accuracy and completeness of information, as well asn entering information contained in PRB?

Answer 35

commanding officer

Question 36

when entering a new page in PRB, how will it be placed?

Answer 36

in front of the filled page

Question 37

Where are PRBs kept?

Answer 37

at the place of assignment

Question 38

Upon separation from the department, where are PRBs sent?

Answer 38

to personnel services section

Question 39

Upon notification of transfer, members shall _______ their PRB and any other pertinent documents to their new assignment,

Answer 39

"hand carry"

Question 40

form F-10

Answer 40

Medical exams

Question 41

F-9

Answer 41

roster of personnel assigned

Question 42

F-44

Answer 42

intradepartmental memo

Question 43

Where are questions concerning fire prevention referred to?

Answer 43

Arson investigation unit

Question 44

Fire prevention records shall be open to inspection by who, as directed by the Fire Code?

Answer 44

the mayor, city council, board of commissioners, and other governmental agencies having a valid reason for inspection

Question 45

Fire prevention inspection records shall be maintained for how long?

Answer 45

a period of not less than three years from the date of making such record; may be discarded if no further value to the department

Question 46

F-173

Answer 46

cards for general occupancies and dwelling blocks

Question 47

F-173A

Answer 47

cards for fire prevention bureau occupancies

Question 48

Where are F-173A retained?

Answer 48

by the responsible first in fire station

Question 49

Who retains the F-173

Answer 49

station that has been assigned the inspection responsibility

Question 50

Occupancy record file is composed of what three sections?

Answer 50

Pending file, occupancy records, and brush clearance program

Question 51

What fire prevention file contains information for future fire prevention activities?

Answer 51

pending file

Question 52

What section of the the occupancy record file contains the F-173 and F-173A, completed notices, and other info pertinent to the occupancy or dwelling block?

Answer 52

occupancy records

Question 53

Prefire planning file contains what two principal sections?

Answer 53

Maps and inspections outside stations first-in

Question 54

All prefire planning maps shall be labeled by the ____ and _____

Answer 54

purpose and station identity

Question 55

A block or area in a stations first in, identified numerically is called what?

Answer 55

Map Block Number

Question 56

F-1308

Answer 56

Notice of noncompliance for brush clearance.

Question 57

F-80

Answer 57

Store requisition - 3 copies - retain 3 months at assignment - retain 3 years for medical supplies - 2 copies forwarded to concerned department 1 retained at station folder

Question 58

F-8

Answer 58

Roster change - 3 copies - forward 24 hrs after any changes through channels to personnel - exception to forwarding when verbal notification made by station commander - underline changes in red ink

Question 59

F-11

Answer 59

Station duty roster | - retain until usefulness has passed

Question 60

F-41

Answer 60

Used to recommend revisions to the manuals - 1 copy through channels to planning - retained until planning takes action

Question 61

DL-44C

Answer 61

- 1 copy | - submit to dmv with DL-51 and DL51A

Question 62

How long are teletypes kept?

Answer 62

Retain as long as needed

Question 63

All hazardous materials exceeding ______ gallons for liquids, _______ for gases, _______ for solids are required to be disclosed.

Answer 63

- 55 gallons - 200 cubic feet - 500lbs for solids

Question 64

How many hydrant desks does F-70 cover?

Answer 64

5 hydrant tests

Question 65

F-70

Answer 65

Hydrant test record | - 1 copy in hydrant book

Question 66

FG-84

Answer 66

Witness card for non city employee witnesses on accident - retain 1 copy permanently - forward with fg-88