Vocab

Question 1

Abstention

Answer 1

When a participant, and a vote, either does not go to vote, or in a parliamentary procedure is present during the vote, but does not cast ballot and absent may be used to indicate the voting individuals and ambivalence about the measure or mild disapproval that does not rise to the level of active opposition. Absent do not count in the vote when members abstain, they are in effect, only attending the meeting to aid in constituting a quorum.

Question 2

Action item list

Answer 2

An action item is a documented event task, activity or action that needs to take place. Action items are usually documented in the meeting minutes and are recorded in the task list of the group. At the next meeting the action list is reviewed by the group and at the meeting the facilitator will check the status of these items.

Question 3

Agenda

Answer 3

An agenda is a list of meeting activities in the order in which they are to be taken up, beginning with the call to order and ending with the adjournment.

Question 4

Amend a motion

Answer 4

Amend a motion is used to modify another motion. The motion to amend takes three basic forms. Inserting, or adding words, or paragraphs, striking out words or paragraphs, striking out words, and inserting, or adding others, or substituting an entire paragraph or complete resolution for another

Question 5

Ballot

Answer 5

A ballot is a device used for record choices, made by voters each voter uses one ballot, which are not shared.

Question 6

Committee report

Answer 6

These reports should highlight matters to be decided and recommendations by the committee. Supporting research should be included in the reports provide your committees with a suggested format for the reports and a sample.

Question 7

Debate

Answer 7

During an election, a formal discussion involving opposing candidates vying for the same position

Question 8

Executive session

Answer 8

When a board must hold a discussion or make decisions of a sensitive nature. The topics that commonly require executive session are allowable by law usually include personnel, issues, contract, negotiations, and discussions, lawsuits, and other legal matters, and governing document violations.

Question 9

Financial report

Answer 9

This is report on the communities, financial condition and activities, including a general ledger, variance accounts, payable income, statement and balance sheet

Question 10

Majority

Answer 10

Over 50% of the votes needed to win an election. The majority vote can come from those owners who attend the meeting in person, or by proxy to decide all matters except special issues.

Question 11

Management report

Answer 11

This is the managers report on the associations, current management and administrative activities

Question 12

Minutes

Answer 12

The minutes of a meeting document, the decisions made during the meeting. This provides a permanent public record of positions and actions taken by the board.

Question 13

Motion

Answer 13

A formal proposal, stating that the association took certain action

Question 14

Notice of meeting

Answer 14

An official announcement that a meeting will take place, which should be sent in writing to board members at least a week before a meeting.

Question 15

Parliamentary procedure

Answer 15

The body of roles, ethics, and customs, governing meetings, and other operations

Question 16

Plurality

Answer 16

Award the election to the candidate with the most boats, regardless of whether or not, they received the majority

Question 17

Proxy

Answer 17

Proxy is the agency, function, or power of a person authorized to act or vote in place of another resident who could not be present.

Question 18

Quorum

Answer 18

The number of residents required to be present to transact business legally. That number is established in the association bylaws. 

Question 19

Roberts rules of order

Answer 19

A book that provides common rules and procedures, for deliberation and debate in order to place the whole membership on the same footing and speaking the same language.

Question 20

Second a motion

Answer 20

Generally, once the motion has been proposed, consideration by the assembly occurs, only if another member of the body immediately seconds the motion

Question 21

Table a motion

Answer 21

Incomplete items on the agenda should be rescheduled or tabled for another meeting

Question 22

Timed agenda

Answer 22

More specific agenda that limits the amount of time focused on specific areas, so as to move the meeting along at a more thorough and prompt pace

Question 23

Articles of incorporation

Answer 23

Bring the corporation into existence, define its basic purposes, and powers indicate whether stock will be issued, and indicate whether there will be a board of directors

Question 24

Bylaws

Answer 24

Formally adopted governing regulations for the administration and management of a community association

Question 25

Covenants conditions and restrictions

Answer 25

The governing document that dictate how the homeowners association operates, and what rules the owners and their tenants and guests must obey. These legal documents might also be called the bylaws, the master deed, the houses rules, or another name. These documents and rules are legally enforceable by the homeowners association, unless they specific provision conflicts with federal state or local laws. 

Question 26

Community association

Answer 26

A group of owners who wish to provide a communal basis for preserving, maintaining and enhancing their homes and property 

Question 27

Condominium

Answer 27

A living unit fully owned by an individual with an undivided interest in the common elements of the community. The community association itself owns no real estate as an association.

Question 28

Cooperative

Answer 28

Where in an individual owned stock or membership in the cooperative, and holds a proprietary lease or occupancy agreement for his or her living unit

Question 29

Declaration

Answer 29

A declaration is used interchangeably with CCR’s

Question 30

Governing documents

Answer 30

Documents which provide the legal structure and operation of the community

Question 31

Indemnification 

Answer 31

To identify and hold harmless means to exempt an individual or entity from responsibility for claims made against the organization, and to reimburse the individual or entity for damages or expenses incurred as a result of such claims 

Question 32

Master association

Answer 32

An organization of homeowners and a large condominium or planned unit development, which includes representatives from other smaller homeowner organizations

Question 33

Mixed use development

Answer 33

A development which is designed to mix two or more uses of land together for example, shopping center which offers office space for a Dentist

Question 34

Planned community

Answer 34

The most common type of community association, where an owner owns his or her lot or living unit, and the community owns any common areas, such as tennis courts and roads for the use in the benefits of the lot owners

Question 35

Proprietary lease

Answer 35

A rental agreement between a cooperative, housing corporation, and a shareholder, allowing use of a certain unit in the premises

Question 36

Public offering statement

Answer 36

A disclosure, statement prepared by a developer that contains all material facts about a property offered for sale, and that must be provided to perspective, purchaser and accordance with the applicable state and federal law

Question 37

Resolution

Answer 37

A resolution is a motion that follows a set format, and is formally adopted by the board of directors

Question 38

Statute

Answer 38

A formal written, enactment of a legislative authority that governs a county state city or country

Question 39

Umbrella association

Answer 39

A cluster of community association types that can include aspects of homeowners associations, condominiums, and cooperatives