Verify Flashcards

1
Q

When looking at purchase orders, what does the new system POs start with ?

A

453

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2
Q

Looking at POs - what do legacy ( old systems) start with ?

A

F - First two digits of site - random 4 numbers
e.g. F WI (Wigan) 1234 - FWI1234

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3
Q

What if a supplier has mixed VAT?

A
  • Always put 20%
  • Not automatically verified - come through to SAP
  • When in SAP - put transferrable date
  • transferrable date - today’s date
  • pick out invoice - add JO to relevant lines
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4
Q

When invoice has been okayed on verify what must you do ?

A
  • Wait 5 days
  • either in errors/ automatically processed overnight
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5
Q

What different invoices will you come across ?

A

MM - Invoices relating to goods
FI - invoices relating to services / credit notes
IN - Investment invoices

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6
Q

Whaat are investment invoices also known as, and what is the process for this ?

A
  • Capex
  • sent to Ellie Nickel - check notes for no overc harging
  • check quotes - aduit
  • send out to FCI / whoever signs off at site
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7
Q

What is the process for MM docs and FI docs in error?

A
  • Sent striaghtaway to site
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8
Q

How do you log into verify ?

A

MAN - onto laptop - open veriify

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9
Q

What is the unknown buyer in verify ?

A
  • Invoices we cannot allocate
  • go through - put buyer - moves into daily process
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10
Q

Where would the invoice go once amended in the unknown buuyer column?

A

UK folder

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11
Q

Once in the UK folder what must be done with the invoice ?

A
  • check - complete all info
  • should be correct - just double chekc
  • field error - cannot find info needed
  • validation error
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12
Q

What must you do if invoice does not seem to have a purchase order?

A
  • Leave delivery note blank
  • check against previous invoice number
  • type vendor numbers
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13
Q

What to do if invoice does not seem to have a purchase order number and vendor shows both FI and MM docs ?

A
  • check site - wiitg doc type
  • doc type matches site on ledger and invoice = invoice in verify is correctly FI
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14
Q

How do you cross check invoices to see if it’s on the correct site once verfiied ?

A
  • Search customer number
  • filter invoices posted only
  • check to see if doc type is correct
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15
Q

What if you find the mm doc has been inputted as a ff doc?

A
  • If not on payment run - click transfer button
  • ask for PO for invoice
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16
Q

What to remember Re delivery notes / purchase orders for MM and FI docs ?

A
  • MM docs- have POs and delivery notes
  • FI docs do not