Verify Flashcards
When looking at purchase orders, what does the new system POs start with ?
453
Looking at POs - what do legacy ( old systems) start with ?
F - First two digits of site - random 4 numbers
e.g. F WI (Wigan) 1234 - FWI1234
What if a supplier has mixed VAT?
- Always put 20%
- Not automatically verified - come through to SAP
- When in SAP - put transferrable date
- transferrable date - today’s date
- pick out invoice - add JO to relevant lines
When invoice has been okayed on verify what must you do ?
- Wait 5 days
- either in errors/ automatically processed overnight
What different invoices will you come across ?
MM - Invoices relating to goods
FI - invoices relating to services / credit notes
IN - Investment invoices
Whaat are investment invoices also known as, and what is the process for this ?
- Capex
- sent to Ellie Nickel - check notes for no overc harging
- check quotes - aduit
- send out to FCI / whoever signs off at site
What is the process for MM docs and FI docs in error?
- Sent striaghtaway to site
How do you log into verify ?
MAN - onto laptop - open veriify
What is the unknown buyer in verify ?
- Invoices we cannot allocate
- go through - put buyer - moves into daily process
Where would the invoice go once amended in the unknown buuyer column?
UK folder
Once in the UK folder what must be done with the invoice ?
- check - complete all info
- should be correct - just double chekc
- field error - cannot find info needed
- validation error
What must you do if invoice does not seem to have a purchase order?
- Leave delivery note blank
- check against previous invoice number
- type vendor numbers
What to do if invoice does not seem to have a purchase order number and vendor shows both FI and MM docs ?
- check site - wiitg doc type
- doc type matches site on ledger and invoice = invoice in verify is correctly FI
How do you cross check invoices to see if it’s on the correct site once verfiied ?
- Search customer number
- filter invoices posted only
- check to see if doc type is correct
What if you find the mm doc has been inputted as a ff doc?
- If not on payment run - click transfer button
- ask for PO for invoice